To
Surplus Property committees indexACTON-AGUA DULCE UNIFIED SCHOOL DISTRICT
MEADOWLARK SCHOOL
Monday, August 30, 2004 –7:30 p.m.
1.0 OPENING OF MEETING
1.1 Called to order by Mike Hughes at 7:35 p.m.
Members present: Max Duran, Mike Hughes, Ron Bird, Bryan Marr, Chuck Brink and Gar Smith (Gar arrived at 7:50 p.m.)
Administration Present: none
1.2& Pledge of Allegiance to the Flag led by Mike Hughes
ACTION 2.0 ADOPT AGENDA AS PRESENTED.
2.1 It is recommended that the August 30, 2004 agenda be approved as presented to the Committee. All corrections to the agenda will be submitted at this time.
Moved by Ron Seconded by Chuck
that the August 30, 2004 agenda be approved as presented.
Ayes 5 Noes 0 Absent 2
3.0 COMMITTEE OPERATIONS
Action 3.1 Establish voluntary rules of behavior to be followed by Committee members. A draft will distributed for the committees comments at the meeting.
Ayes 5 Noes 0 Absent 2
Action 3.2 Elect Committee Chairperson.
It is recommended that the Committee nominate a chairperson and hold an election if more them one person is nominated.
Nomination of Mike Hughes to serve as Chairperson
Moved by Chuck Seconded by Max
Ayes 5 Noes 0 Absent 2
Action 3.3 Elect Committee secretary.
It is recommended that the Committee nominate a secretary and hold an election if more them one person is nominated.
Nomination of Ron Bird to serve as Secretary
Moved by Max Seconded by Bryan
Ayes 6 Noes 0 Absent 1
Action 3.4 Approve draft minutes of 8-16-04 meeting
Moved by ____________Seconded by ____________
Ayes ________ Noes ________ Absent ________
It was agreed that Ron will make the suggested changes to these minutes and resubmit them at the next meeting.
Action 3.5 Approve draft minutes of 8-23-04 meeting
Moved by ____________Seconded by ____________
Ayes ________ Noes ________ Absent ________
It was agreed that Ron will make the suggested changes to these minutes and resubmit them at the next meeting.
4.0 PUBLIC PARTICIPATION AT COMMITTEE MEETINGS
A community member suggested that the Committee make sure that copies of the agenda are available at the District Office and that copies be sent to the local media including the AV Press, Country Journal, Acton Agua Dulce News and Vanguard News. The agendas are posted in front of Meadowlark and at the Acton Market.
5.0 CORRESPONDENCE/PROPOSALS/REPORTS
5.1 Receive any additional data from the administration.
Max reported that he received an email from Superintendent Wagner indicating that she has been unable to locate the District copy of the Scotsman lease contract (for 14 buildings at Vasquez), but will forward a copy of this contract to the Committee as soon as it is located.
Max also received an email from Superintendent Wagner that indicates the following Committee members have resigned: Karen Glos, Leona Sexton and Sheila Cook.
Max and Gar have forwarded additional Committee member questions to Superintendent Wagner.
5.2 Receive any other correspondence.
Ron presented copies reports he has gleaned from several public sources including CBEDS actual AAD enrollment numbers by grade from 1993-4 to 2003-4, a summary page of the five-year enrollment projection study done in 1997, recent STAR exam comparisons at Vasquez and a sample Surplus Property Committee report from the Oak Grove District in San Jose,
The historical enrollment numbers were provided to indicate enrollment trends. The summary page of the old five-year enrollment study was provided to indicate what kind of current enrollment projection would be useful to the Committee. The STAR results are not germane to the issues at hand but were provided FYI only. Interesting comments made regarding the Oak Grove report were that their decisions were based on 10-year enrollment projections. Their report also recommends a "take back" provision in the lease, so that their district could regain possession if the schools are needed in the future.
6.0 COMMITTEE ACTIVITIES
Action 6.1 A discussion between the members of the committee as to what questions and data to ask the Schools District to assist the committee in determining facts concerning which if any property is surplus.
Gar, Chuck and Ron all have submitted information requests that have been forwarded onto the administration. These requests were read, comments made and it was agreed that Ron would merge the three lists into one concise document.
Moved by Mike Seconded by Gar
Ayes 6 Noes 0 Absent 1
6.2 A discussion between the members of the committee as to what factors determine which property is surplus.
Mike stated that it is the Committee’s duty to first determine if the District has any surplus property and if so then to determine what property should be recommended to be surplus.
Both Mike and Ron discussed the campus tour they made on May 15th with Dr. Wagner. Mike noted that since their visit, the campuses have been rearranged to reflect the 2004-5 configuration. At Agua Dulce they found a fully utilized campus. Two rooms each with separate functions (at different times) are being combined into one multifunction room for 2004-5. At Vasquez they also found no unused space. It was noted that Vasquez is the only campus that lacks indoor eating facilities, an MPR room and a library. High Desert had five vacant relocatables, two of which were in disrepair. These since have been rehabilitated and the 6th grade class will utilize all five of these rooms in 2004-5. The Acton Campus had about 6-7 vacant useable classrooms. Meadowlark had no unused rooms.
Mike noted that district-wide there are about 12 useable vacant classrooms. It was also noted that grade 4-6 class sizes are being reduced from 35-38 students down to 30 students for the coming year. This increased room requirement is being offset by the elimination of CSR in grades K and 3. It was noted that the Board is considering reinstating grade K and 3 CSR in the future.
Max mentioned that the District should match classroom load factors with anticipated students in subsequent years to determine classroom utilization. He has extensive experience in this area and has offered to assist the District with this task.
Chuck was concerned with the large number of students within our district that are either home schooled or attend private schools. If some of these students chose to attend our schools, it could have a dramatic impact on the District’s classroom requirements in the future.
Both Gar and Bryan expressed concern regarding the amount of residential housing development currently underway in the District. In 2003-4 the district received more revenue from developer fees than any year in the district’s history.
Several members expressed concern that given the lack of the district having a full and current enrollment project study, the task of determining surplus property is difficult.
Chuck offered to contact LA Regional Planning to help determine what housing project are currently either under construction or in the planning phases.
Action 6.3 To request that the board allow the committee to retain independent legal council as our committee is independent of the board and the boards attorney has a conflict of interest in advising the committee and the board.
It was decided that the following statement be adopted: Should the need arise the Committee shall seek the advice and counsel by referring any questions to Los Angeles County Counsel.
Moved by Gar Seconded by Chuck
Ayes 6 Noes 0 Absent 1
Action 6.4 To approve a policy that all committee documents sent and received (unless exempted under the Public Record Act) will be placed online and provided to all local media
Moved by Ron Seconded by Gar
Ayes 6 Noes 0 Absent 1
7.0 FUTURE AGENDA ITEMS
7.1 Discussion
The following items were suggested for next agenda:
Regional Planning Growth Report
Campus Walkthrough Discussion
Discuss Data Received from the Administration
Is There Surplus Property Discussion
If so, Which Property is Surplus
8.0 CALENDAR
Action 8.1 determine future meeting dates
Next meeting in on September 13, 2004 starting at 7:30 PM in the Meadowlark MRP room.
Moved by Ron Seconded by Bryan
Ayes 6 Noes 0 Absent 1
9.0 CLOSED SESSION
No closed session items.
10.0 ADJOURNMENT
Action 10.1 Moved by Gar Seconded by Chuck
that the Regular Meeting of the Committee adjourn at 9:36 p.m., Monday,
August 30, 2004 . to our next meeting September 13 at 7:30 PM (Meadowlark)
Ayes 6 Noes 0 Absent 1