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ACTON-AGUA DULCE UNIFIED SCHOOL DISTRICT
Surplus Property Committee (7-11}
AGENDA – Regular Meeting
MEADOWLARK SCHOOL
Monday, August 23, 2004 –7:30 p.m.
1.0 OPENING OF MEETING
1.1 Called to order by ____________________ at ______p.m.
Members present:_____________________________________________________
Administration Present:_____________________________
1.2& Pledge of Allegiance to the Flag led by _________________
ACTION 2.0 ADOPT AGENDA AS PRESENTED.
2.1 It is recommended that the August 23, 2004 agenda be approved as presented to the Committee. All corrections to the agenda will be submitted at this time.
Moved by ___________ Seconded by ___________
that the August 23, 2004 agenda be approved as presented.
Ayes ________ Noes ________ Absent ________
3.0 COMMITTEE OPERATIONS
Action 3.1 Establish voluntary rules of behavior to be followed by Committee members. A draft will distributed for the committees comments at the meeting.
Ayes ________ Noes ________ Absent ________
Action 3.2 Elect Committee Chairperson.
It is recommended that the Committee nominate a chairperson and hold an election if more them one person is nominated.
Moved by ___________ Seconded by ___________
Ayes ________ Noes ________ Absent ________
Action 3.3 Elect Committee secretary.
It is recommended that the Committee nominate a secretary and hold an election if more them one person is nominated.
Moved by ____________Seconded by ____________
Ayes ________ Noes ________ Absent ________
Action 3.4 Approve draft minutes of 8-16-04 meeting
Moved by ____________Seconded by ____________
Ayes ________ Noes ________ Absent ________
4.0 PUBLIC PARTICIPATION AT COMMITTEE MEETINGS
The Committee recognizes that citizens of the community have the right and are encouraged to attend meetings of the Committee, and to observe its deliberations.
Procedures have been established for citizens to place matters directly related to Surplus Property Committee (7-11} business of the agenda of any regular Committee meeting. Requests for placement must be made in writing and delivered to the Committee care of the District office not later than 4:00p.m. on the 4th business day prior to the meeting. The position of the item on the agenda will be determined by the Committee President on the matter. Items placed on the agenda by the public will be for information and discussion, so that the Committee may be advised of the views of the community.
Members of the public may address the Committee regarding items on the agenda before or during the Committee’s consideration of the items. Persons wishing to speak will, on comment card, indicate their name and item on which they intend to speak. If the matter is listed as an item for Committee action, the Committee will not take action until persons who have requested to speak have done so. Unless otherwise approved by the Committee, the total time allotted to all persons wishing to speak to an item will be 3 minutes.
Each person who addresses the Committee must first be recognized by the presiding officer. Comments must be addressed to the Committee as a whole.
Persons appearing before the Committee are reminded, as a point of information, that members of the Committee are without authority to act independently, as individuals, in official matters. No person is granted any privilege by the Committee to make statements that may be considered defamatory or otherwise actionable by other persons, including District officers and employees.
To address the Committee on an item not on the agenda, please fill out a Comment Card and give it to the Committee President. The President will recognize you during the Comments portion of the meeting. Upon recognition, state your name and make your statement.
For items not on the agenda, please note the Brown Act, prohibits the Committee from acting on any item which does not appear on the agenda. The Committee may provide information to and question the speaker. He Committee can make a report at a subsequent meeting, or place an item on a future agenda.
5.0 CORRESPONDENCE/PROPOSALS/REPORTS
5.1 Receive any additional data from the administration.
5.2 Receive any other correspondence.
6.0 COMMITTEE ACTIVITIES
Action 6.1 A discussion between the members of the committee as to what questions and data to ask the Schools District to assist the committee in determining facts concerning which if any property is surplus.
Moved by ____________Seconded by ____________
Ayes ________ Noes ________ Absent ________
6.2 A discussion between the members of the committee as to what factors determine which property is surplus.
Action 6.3 To request that the board allow the committee to retain independent legal council as our committee is independent of the board and the boards attorney has a conflict of interest in advising the committee and the board.
Moved by ____________Seconded by ____________
Ayes ________ Noes ________ Absent ________
Action 6.4 To approve a policy that all committee documents sent and received (unless exempted under the Public Record Act) will be placed online and provided to all local media
Moved by ____________Seconded by ____________
Ayes ________ Noes ________ Absent ________
7.0 FUTURE AGENDA ITEMS
7.1 Discussion
8.0 CALENDAR
Action 8.1 determine future meeting dates
Moved by ____________Seconded by ____________
Ayes ________ Noes ________ Absent ________
9.0 CLOSED SESSION
Closed Session may be called at any time during a formal meeting by motion of the Committee for the purpose of discussing a consultation on a legal problem. All formal action involving such matters must be made in an open meeting.
10.0 ADJOURNMENT
Action 10.1 Moved by ____________ Seconded by___________
that the Regular Meeting of the Committee adjourn at ______p.m., Monday,
August 23, 2004 . to our next meeting ________________________________
Moved by ____________Seconded by ____________
Ayes ________ Noes ________ Absent ________