Acton Agua Dulce Unified School District

School Facilities Meeting Minutes Agenda

Minutes –Meeting at ACTON SCHOOL TEACHER’S LOUNGE Tuesday, July 20, 2005 –7:00 p.m.

1.0 OPENING OF MEETING Members Present Ron Bird yes Charles Brink yes Shauna Comber no Cindy Gerlich no Larry Layton yes Sheryl Puett no Max Duran yes School Board liaison

2.0 COMMITTEE OPERATIONS Mission: To best serve our student population, we will act as representatives of the community to recommend to the Board solutions for the improvement of district facilities. We will first focus on current problems and possible corrections and then on long-term challenges.

2.1 Approve Agenda Approved agenda

2.2 Approve Minutes Approved minutes for 6-29-2005

2.3A Discuss Vasquez Gym Not included in this year’s budget is the encumbrance of money to pay for the lease-purchase payments for the gym. There are two schools of thought about the gym. The gym can never received DSA approval as an alternative structure, because it is sitting on district property. The gym can receive DSA approval as either an alternate structure or a normal structure, if it is brought up to DSA standards or certain DSA standards are relaxed. Most certainly fire sprinkler would be needed, but other identified issues may not. Lateral bracing via guy wires in the wall may be okay; the PVC canvas like roof may need additional bracing beyond what the PVC already provides; since this is a gym, heating and AC requirements might be able to be waived. It was noted that charter school buildings do not currently need DSA approval.

No DSA application has ever been filed. The letters from the structural engineer and the architect regarding what needs to be done to get this structure up to DSA standards are vague. It was decided to ask the School Board to file a DSA application for the gym. Hopefully this will elicit a more definitive response from DSA regarding what could be done to get this gym approved.

2.3B Joint Use Projects Kathy Howald talked about joint use projects. The School Board has authorized the formation of a Board sanctioned Joint Use Committee. Kathy requested that at least one of the Facilities Committee members join this committee, since this is so interrelated with our committee. Some possible joint use projects include a permanent gym and a girl’s softball field. If a corporate sponsorship can be obtained, this could help fund the district’s portion of the required funding. Projects can be funded with 50% state money, 25% county money and 25% local money. Although the state currently has funds, the county funds have been depleted. An alternate source of County money might become available.

2.4 Open forum The School Board has recently been going through and modifying the districts policies manuals. Larry has a copy of the new 7000 series of these manuals, which deal with facilities issues. Concern was expressed that these templates are not being adequately reviewed, since they are only available to the general public by visiting the district office. The handwritten changes are not available even then. He recommends that our committee review the 7000 series including any handwritten changes and urges that the School Board take no action until we have review them.

2.5 Facilities Philosophy The rough draft document was reviewed and changes were agreed upon. An updated draft document is attached.

2.6 Immediate term facility needs Tabled

2.7 Mid-term facility needs Tabled

2.8 Completion of a permanent high school Tabled

2.9 Future Agenda Topics Discussed and decided to continue with tabled topics

3.0 ADJOURNMENT Adjourned at 9:40 p.m. Next meeting: August 10, 2005 at 7:00 PM at the Acton Teacher’s Lounge.

Facilities Committee
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