Acton Agua Dulce Unified School District

School Board Meeting Agenda 7-13-00

MEADOWLARK SCHOOL

The Board will Open the Regular Meeting at 6:30 p.m. then

Recess to Closed Session to Discuss

Personnel and Negotiations.

The Regular Meeting will Convene at 7:30 p.m.

1.0 OPENING OF MEETING

1.1 Called to order by ____________________ at ______ p.m.

1.2 Members present: B D H N S

1.3 Moved by B D H N S Seconded by B D H N S

To adjourn to Closed Session at _________p.m.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

1.4 Moved by B D H N S Seconded by B D H N S

To reconvene to Open Session at________ p.m.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

1.5 Pledge of Allegiance to the Flag led by _________________

1.6 Administration Present: _____________________________

Action

1.7 Adopt Agenda as Presented.

It is recommended that the July 13, 2000 agenda be approved as presented to the Board. All corrections to the agenda will be submitted at this time.

Moved B D H N S Seconded by B D H N S

that the July 13, 2000 agenda be approved as presented.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

2.0 CONSENT MOTION

Action

2.1 It is recommended that the following items be approved by consent motion:

Approve the Minutes of the Regular Meeting held on June 22, 2000.

1. Approve Purchase Order Report #00-01.1.
2. Accept Warrant Register Report.
3. Approve Payment of Stipends.
4. Rescind Action to Employ Certificated Staff.
5. Approve Contract for the Inspection of Playground Equipment.
6. Accept Quarterly Transportation Account Report.
7. Approve Use of Facilities Requests.

Moved by B D H N S Seconded by B D H N S

that the above items be approved by consent motion.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

CM

2.2 that the Minutes of the Regular Meeting held on June 22, 2000 be approved.

CM; Enclosure

2.3 that Purchase Order Report #00-01.1 be approved.

CM; Enclosure

2.4 that the Warrant Register be accepted by the Board for information and discussion.

CM; Enclosure

2.5 that the payment of stipends be approved.

CM

2.6 that the Board rescind action taken at previous meetings on approval of offers of employment for individuals who chose to accept employment elsewhere or who lacked documentation to be employed.

Robert Foster Business/ Vasquez

Howard Greenberg Physical Education/High Desert

CM; Enclosure

2.7 that the Board approve a contract with Keenan & Associates for the inspection of existing school playgrounds in the District. New state regulations, enacted by AB 1055, require districts to demonstrate compliance with the inspection process by October 1,2000. This service affects our three elementary schools and will cost $2,475.

CM; Enclosure

2.8 that the Board accept the Quarterly Transportation Account Report.

CM

2.8 that the Board approve the following requests to use facilities:

3.0 CORRESPONDENCE/PROPOSALS/REPORTS

3.1 Report by Superintendent

3.2 Reports by Principals and Staff

3.3 Reports by Employee Organizations

3.4 Report by Student Representative

3.5 Correspondence to the Board

3.6 Reports by Board Members

3.7 COMMENTS FROM THE PUBLIC

Any member of the public may address the Board to make suggestions, identify concerns, or request information about matters affecting the school district. The Board President may limit discussion on any item.

Items Not on the Agenda

To address the Board on an item not on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you during the Comments portion of the meeting. Upon recognition, state your name and make your statement. For items not on the agenda, please note the following stipulation of the Brown Act.

Pursuant to the Brown Act, Governing Board members cannot discuss any item which does not appear on the agenda. The Governing board may provide a reference to staff or other resources of information, request staff to report back at a subsequent meeting, or direct staff to plan an item on a future agenda.

Complaints against employees are addressed in closed session, and the District’s complaint procedure should be followed before discussion with the Board.

Items on the Agenda

To address the Board on an item on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you once the agenda item you wish to address is moved, seconded and placed on the floor for discussion. Upon recognition, state your name and make your statement.

3.8 Discussion by Board Members

3.8.1 Transit Mix Mining Project

4.0 DISTRICT ORGANIZATION AND BOARD OPERATIONS

Action; Enclosure

4.1 Approve the Transportation Packet for 2000-2001.

It is recommended that the Board review and accept the transportation packet for the 2000-2001 school year. It is further recommended that the Board not make any changes in charges for transportation for the 2000-2001 school year.

Moved by B D H N S Seconded by B D H N S

That the Board review and accept the transportation packet for the 2000-2001 school year, and that no changes in charges be made.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

5.0 INSTRUCTIONAL PROGRAM AND STUDENT ACTIVITIES

Report; Enclosure

5.1 The Board will Receive a Report on the District’s 1999-2000 SAT-9 Test Results.

Mrs. Gonder in her role as Director of Instruction and Special Projects will review the results of the District’s 1999-2000 SAT-9 testing program.

6.0 PERSONNEL

Action

6.1 Approve the Employment of Certificated Personnel for 2000-2001 School Year.

It is recommended that the Board approve the employment of the certificated personnel listed below for the 2000-2001 school year.

Moved by B D H N S Seconded by B D H N S

That Board approve the employment of the certificated personnel listed above.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

7.0 BUSINESS AND FINANCIAL MANAGEMENT

Action; Enclosure

7.1 Approve Notice of Completion on the Technology Infrastructure Work at Meadowlark School.

It is recommended that the Board approve the Notice of Completion with Checkpoint Communications on the technology infrastructure work for Meadowlark School.

Moved by B D H N S Seconded by B D H N S

That the Board approve the Notice of Completion with Checkpoint Communications on the technology infrastructure work for Meadowlark School.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Discussion

7.2 Discussion on the Progress of the Master Facilities Plan.

The Board will enter into a discussion regarding the progress on the Master Facilities Plan.

Action; Enclosure

7.3 Adopt Resolution #00-01.1 for Approval to Participate in the LeRoy Greene School Facilities Act of 1998.

It is recommended that the Board adopt Resolution #00-01.1 which authorizes district participation in the new state school construction program known as the LeRoy F. Greene School Facilities Act of 1998. A Board resolution is required as the initial step into the construction program. Adoption of this resolution puts into motion the following processes:

1. District intent to participate in the program in conformity with all regulations and requirements.
2. Designation of Superintendent Don Banderas as the designated district representative in dealing with the State School Facilities Program, including the submission of all appropriate paperwork.
3. Commitment of the District to perform a series of required studies specific to the determination of district eligibility for state funding within the construction program.

Moved by B D H N S Seconded by B D H N S

That the Board adopt Resolution #00-01.1 which authorizes district participation in the new state school construction program known as the LeRoy F. Greene School Facilities Act of 1998.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.4 Adopt Resolution #00-01.2 to Request Hardship Assistance from the State.

It is recommended that the Board adopt Resolution #00-01.2 requesting Hardship Assistance under the LeRoy F. Greene facilities Act of 1998. The LeRoy F. Greene Facilities Act is called a 50% state grant – 50% district match program. One option available to district is to establish a hardship need. If approved by the state, the district match responsibility could be reduced below the 50% standard and the state obligation raised above the 50% requirement. Preliminary work initiated in our Master Facilities Plan reveals that we have the potential to qualify for some degree of hardship. This resolution would establish the following processes:

1. States that the district is seeking Hardship Funding.
2. Designates Superintendent Don Banderas as the District Representative in dealing with the State.
3. States that the District will comply with all procedural matters related to the state construction program.
4. Identifies debt threshold as the grounds for the District’s hardship request.

Moved by B D H N S Seconded by B D H N S

That the Board adopt Resolution #00-01.2 requesting Hardship Assistance under the LeRoy F. Greene Facilities Act of 1998.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.5 Appove an Agreement with School Facilities Consultants for the Determination of District Eligibility in the LeRoy F. Greene School Facilities Act of 1998.

It is recommended that the Board approve an agreement with schools Facilities Consultants for the Determination of District Eligibility in the LeRoy F. Greene School Facilities Act of 1998. School Facilities Consultants is an organization that the District has contracted with to assist on the demographics portion of our Master Facilities Plan. This agreement is separate and in addition to the facilities plan work. This agreement will be directly associated with the District’s interest in participating in the LeRoy F. Greene Facilities Act construction program. To this end, Schools Facilities Consultants will provide the following services:

1. Determine District eligibility in the State school Facilities Program (SFP).
2. Prepare all necessary submittal and application documents.
3. Monitoring District projects through the state channels. (The offices of school Facilities Consultants are located across the street from the Office of Public School Construction in Sacramento.)
4. Prepare a Developer Fee Justification Report.

Determine District Eligibility for the Financial Hardship Program.

Moved by B D H N S Seconded by B D H N S

That the Board approve an agreement with Schools Facilities Consultants for the Determination of District Eligibility in the LeRoy F. Greene School Facilities Act of 1998.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

8.0 FUTURE AGENDA ITEMS

1. Use of Facilities Fee Schedule
2. Grant Writing – Discussion on Policy

9.0 CALENDAR

10.0 PUBLIC COMMENT

11.0 CLOSED SESSION

Closed Session may be called at any time during a formal meeting by motion of the Board of Education for the purpose of discussing a personnel problem, a pupil problem, land purchase, consultation on a legal problem with an attorney, and with employee organizations in regard to salaries and/or fringe benefits. All formal action involving such matters must be made in an open meeting.

Action

11.1 Moved by B D H N S Seconded by B D H N S

that the Board adjourn to Closed Session at ______ p.m. for:

1. Student Matters
2. Personnel Matters
3. Negotiations
4. Litigation

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action

11.2 Moved by B D H N S Seconded by B D H N S

that the Board reconvene to Regular Session at ______ p.m.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

12.0 ADJOURNMENT

Action

12.1 Moved by B D H N S Seconded by B D H N S

that the Regular Meeting of the Board of Trustees adjourn at ______ p.m., Thursday, July 13, 2000.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

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