Acton Agua Dulce Unified School District

School Board Meeting Agenda

AGENDA - Regular Meeting

MEADOWLARK SCHOOL

Thursday, December 9, 1999 – 7:00 p.m.

The Board will Open the Regular Meeting at 7:00 p.m. then

Recess to Closed Session to Discuss

Personnel and Student Matters.

The Regular Meeting will Convene at 7:30 p.m.

1.0 OPENING OF MEETING

1.1 Called to order by ____________________ at ______ p.m.

1.2 Members present: B D H M N

1.3 Moved by B D H M N Seconded by B D H M N

To adjourn to Closed Session at _________p.m.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

1.4 Moved by B D H M N Seconded by B D H M N

To reconvene to Open Session at________ p.m.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

1.5 Pledge of Allegiance to the Flag led by _________________

1.6 Administration Present: _____________________________

Action

1.7 Administration of Oath of Office to New Board of Education Members.

The following Oath of Office will be administered to Mr. Jim Duzick and Mr. John Sisco.

I, ____________________, do solemnly swear that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic: that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter.

Action

1.8 Election of President.

Moved by B D H N S Seconded by B D H N S

That ____________________ be elected President of the Board of Trustees for the term December 9, 1999 through December 14, 2000.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action

1.9 Election of Vice President.

Moved by B D H N S Seconded by B D H N S

That ____________________ be elected Vice President of the Board of Trustees for the term from December 9, 1999 through December 14, 2000.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action

1.10 Election of Clerk.

Moved by B D H N S Seconded by B D H N S

That ____________________ be elected Clerk of the Board of Trustees for the term from December 9, 1999 through December 14, 2000.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action

1.11 Adopt Agenda as Presented.

It is recommended that the December 9, 1999, agenda be approved as presented to the Board. All corrections to the agenda will be submitted at this time.

Moved B D H N S Seconded by B D H N S

that the December 9, 1999, agenda be approved as presented.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action

1.12 Approve Certification of Signatures.

Moved by B D H N S Seconded by B D H N S

That the following be authorized to sign orders drawn on the funds of the District from December 9, 1999 through December 14, 2000: all Board Members; Dr. Donald Banderas, Superintendent; and Margaret Gonder, Meadowlark Principal/Director of Instruction and Special Projects.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action

1.13 Selection of Dates, Time, and Place of Regular Meetings.

Moved by B D H N S Seconded by B D H N S

That the second and fourth Thursdays of each month be designated for regular meetings of the Board of Trustees unless the second or fourth Thursday is a holiday, and that the meetings start at 7:30 p.m., in the Meadowlark Multipurpose Room at 3015 W. Sacramento Street, Acton, and further, that special and emergency meetings will be called as required.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action

1.14 Approve Administrator in Charge.

Moved by B D H N S Seconded by B D H N S

That when the Superintendent, Dr. Don Banderas, is out of the District and cannot be reached for an administrative decision or action, that Margaret Gonder, Meadowlark Principal and Director of Instruction and Special Projects be empowered to assume the duties and responsibilities of the chief school administrator for the duration of the absence. If Mrs. Gonder is also unavailable, the remaining principals would assume the duties and responsibilities in the following order: Mr. Steve Pinkston, Vasquez High School Principal; Mr. Jerry Watkins, High Desert Principal; Ms. Tracey Wegmann, Acton Principal; and Mr. Steven Lorenze, Agua Dulce Principal.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action

1.15 Approve Representative to Elect Members to the Los Angeles County Committee on School Enclosure District Organization.

It is recommended that the Board appoint a voting representative to elect members to the Los Angeles County Committee on School District Organization. A meeting for this purpose will be held in the fall of 2000.

Moved by B D H N S Seconded by B D H N S

That the Board approve a voting representative to elect members to the Los Angeles County Committee on School District Organization.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

2.0 CONSENT MOTION

Action

2.1 It is recommended that the following items be approved by consent motion:

2.2 Approve the Minutes of the Regular Meeting held on November 18, 1999.

2.3 Approve Purchase Order Report #99-00.13.

2.4 Accept Warrant Register Report.

2.5 Approve Payment of Stipends.

2.6 Approve Use of Facilities Requests.

2.7 Approve Payment to Newman, Aaronson, and Vanaman.

2.8 Approve Expenditure for Installation of Backup Pump at Agua Dulce School.

Moved by B D H N S Seconded by B D H N S

that the above items be approved by consent motion.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

CM

2.2 that the Minutes of the Regular Meeting held on November 18 be approved.

CM; Enclosure

2.3 that Purchase Order Report #99-00.13 be approved.

CM; Enclosure

2.4 that the Warrant Register be accepted by the Board for information and discussion.

CM; Enclosure

2.5 that the payment of stipends be approved.

CM

2.6 that the Board approve the requests to use facilities listed below.

CM

2.7 that the Board approve payment of $7,000 to the firm of Newman, Aaronson, and Vanaman as final settlement on the placement of a non-public student.

CM

2.8 that the Board approve an expenditure of $2,827 for the installation of a backup pump at the Agua Dulce School well. The intent will be to place a second pump inline with the recently repaired pump in order to maintain availability of water for the school should the main pump cease to function.

3.0 CORRESPONDENCE/PROPOSALS/REPORTS

3.1 Report by Superintendent

3.2 Reports by Principals and Staff

3.3 Reports by Employee Organizations

3.4 Report by Student Representative

3.5 Correspondence to the Board

3.6 Reports by Board Members

3.7 COMMENTS FROM THE PUBLIC

Any member of the public may address the Board to make suggestions, identify concerns, or request information about matters affecting the school district. The Board President may limit discussion on any item.

Items Not on the Agenda

To address the Board on an item not on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you during the Comments portion of the meeting. Upon recognition, state your name and make your statement. For items not on the agenda, please note the following stipulation of the Brown Act.

Pursuant to the Brown Act, Governing Board members cannot discuss any item which does not appear on the agenda. The Governing board may provide a reference to staff or other resources of information, request staff to report back at a subsequent meeting, or direct staff to plan an item on a future agenda.

Complaints against employees are addressed in closed session, and the District’s complaint procedure should be followed before discussion with the Board.

Items on the Agenda

To address the Board on an item on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you once the agenda item you wish to address is moved, seconded and placed on the floor for discussion. Upon recognition, state your name and make your statement.

3.8 Discussion by Board Members

1) Invocation

2) Web Page

3) Board Member Seminar

4.0 DISTRICT ORGANIZATION AND BOARD OPERATIONS

Action

4.1 Approve Recommendation with Regard to Student #99-00.2 Based on Findings of Administrative Hearing Panel.

It is recommended that the Board approve the recommendation of the Administrative Hearing Panel based on the findings from the Expulsion Hearing with regard to Student #99-00.2.

Moved by B D H N S Seconded by B D H N S

That the Board approve the recommendation of the Administrative Hearing Panel based on the findings from the Expulsion Hearing with regard to Student #99-00.2.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Discussion; Enclosure

4.2 Discussion Regarding Proposition 26.

It is recommended that the Board enter into a discussion regarding the Board’s desire to support a resolution in support of Proposition 26, which will appear on the March 2000 ballot. The passage of Proposition 26 will allow local school district general obligation bonds to be approved by a simple majority vote of 50 percent plus one, while holding local school districts strictly accountable for every dollar spent.

California is one of only seven states that requires a supermajority for local obligation bonds. Bonds placed on the statewide ballot for schools, prisons, and other construction need only a majority vote for passage. Only local obligation bonds require a two-thirds (or 66.7%) vote for passage.

Proposition 26 contains rigorous accountability measure, including, but not limited to:

1. All local school general obligation bonds would be required to include a list of specific projects which would be completed with the funds;
2. An annual audit will be required for every project until all funds have been expended;
3. Proposition 26 expressly prohibits the use of bond proceeds for administrative salaries or other administrative costs;
4. Prior to submitting a bond request to the voters, the school board must conduct an analysis to determine the needs in the areas of class size reduction, technology, and school safety.

A suggested draft resolution is enclosed for discussion purposes.

Action; Enclosure

4.3 Adopt Resolution #99-00.8 Related to Public Notification and Availability of Reportable Fees Report for 1998-99.

It is recommended that the Board adopt the "Resolution of the Board of Trustees of the Acton-Agua Dulce Unified School District relating to information made available to the public in the form of a statutory School Facility Fees including Alternative School Facility Fees (‘Reportable Fees’), and findings thereon, in compliance with Government Code Sections 66006 and 66001."

Section 66006(b)(1) of the Government Code states that for each separate account established for Reportable Fees received for additional school facilities ("School Facilities") for students from new development, the Acton-Agua Dulce Unified School District ("District") shall, within one hundred eighty days after the last day of each fiscal year, make available to the public the following information for fiscal year 1998-1999:

1. A brief description of the type of Reportable Fees in the account.
2. The amount of the Reportable Fees.
3. The beginning and ending balance of the account.
4. The amount of the Reportable Fees collected and the interest earned.
5. An identification of each project ("Project") of the District on which Reportable Fees were expended and the amount of the expenditures on each Project, including the total percentage of the cost of the Project that was funded with Reportable Fees.
6. An identification of an approximate date by which the construction of a Project will commence if the District determines that sufficient funds have been collected to complete financing on an incomplete Project, as identified in paragraph (2) of subdivision (a) of Section 66001, and the Project remains incomplete.
7. A description of each interfund transfer or loan made from the account, including the Project on which the transferred or loaned Reportable Fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account will receive on the loan.
8. The amount of refunds made pursuant to subdivision (e) of Section 66001 and any allocations pursuant to subdivision (f) of Section 66001; and

Section 66001(d) of the Government Code also requires that the District make the following findings with respect to that portion of the account remaining unexpended, whether committed or uncommitted, at the time it makes the foregoing information available to the public:

1. Identification of the purpose to which the Reportable Fees are to be put.
2. Demonstration of a reasonable relationship between the Reportable Fees and the purpose for which they are charged.
3. Identification of all sources and amounts of funding anticipated to complete financing of the Projects of the District.
4. Designation of the approximate dates on which the funding referred to in paragraph (3) is expected to be deposited into the appropriate account.

The District timely made this information available to the public fifteen (15) days prior to the meeting of the Board of the District.

Basically, this procedure is a public accounting of revenue generated through Developer Fees and how funds were expended by the District. The District is required to post a legal notice of such action in a local newspaper (notice appeared November 18, 1999 in the Antelope Valley Press), have available for review at the district office a draft of the Fees Report, and adopt a Resolution in compliance with Government Code Sections 66006 and 66001.

Moved by B D H N S Seconded by B D H N S

That the Board adopt Resolution #99-00.8 related to public notification and availability of Reportable Fees Report for 1998-99.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

5.0 INSTRUCTIONAL PROGRAM AND STUDENT ACTIVITIES

Discussion; Enclosure

5.1 The Board will Enter into a Discussion to Review the District’s Proposed Library Plan.

Margaret Gonder, Meadowlark Principal and District Director of Instruction and Special Projects will present an overview of a draft of the proposed plan. Once the Board has reviewed the proposal, refinements will be made and resubmitted to the Board for approval at the January 13, 2000 regularly scheduled meeting.

There are two components to the plan. The first relates to library materials for all schools in the district. The current funding is set at $28.88 per P-2 1999 ADA and the funding is available for a three year period (1998-99, 1999-2000, and 2000-01).

The second component is the Classroom Materials Act. Under this act, an amount of $10.48 per 1998 CBEDS enrollment in grades K-4 is projected. In order to qualify for the funding of both components, districts are required to have a board approved library plan in place. The deadline for submission of the plan to the State Department of Education is January 14, 2000.

Action

5.2 Approve Sixth Grade Field Trip and Fundraisers.

It is recommended that the Board approve the Acton sixth grade field trip to Universal Studios. It is further recommended that the Board approve recycling of cans and bottles, the selling of "wintergram" messages and a Saturday car wash as fundraising activities for the Universal Studios field trip.

Moved by B D H N S Seconded by B D H N S

That the Board approve the Acton sixth grade field trip to Universal Studios and the fundraisers requested.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

6.0 PERSONNEL

Action

6.1 Approve the Appointment of Individuals to Fill the Two Positions of Accounting/Personnel Technician and Accounting/Budget Technician.

It is recommended that the Board approve the appointment of the following individuals to the positions listed below:

Accounting/Personnel Technician: ______________________

Accounting/Budget Technician: ______________________

Moved by B D H N S Seconded by B D H N S

That the Board approve the appointment of the individuals listed above for the positions of Accounting/Personnel Technician and Accounting/Budget Technician.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

7.0 BUSINESS AND FINANCIAL MANAGEMENT

Action

7.1 Approve Acceptance of Donations.

It is recommended that the Board approve the acceptance of the following donations.

Moved by B D H N S Seconded by B D H N S

That the Board approve the acceptance of the donations listed above.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.2 Approve Change Order to Extend V-Ditch on Leach Field at Vasquez.

It is recommended that the Board approve Change Order #4 in Bid Division #2 (Plumbing) to widen and extend the V-ditch assembly on the septic leach field brow as part of the Vasquez High School temporary site construction. The work will disperse run-off more effectively and protect the leach field from potential flooding. Cost of the change order: $4,306.

Moved by B D H N S Seconded by B D H N S

That the Board approve Change Order #4 in Bid Division #2 (Plumbing) to widen and extend the V-ditch assembly on the septic leach field brow as part of the Vasquez High School temporary site construction at a cost of $4, 306.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action

7.3 Approve Change Order to Relocate and Construct Electrical Room and Reroute Electric to Enclosure the Vasquez Administration Building.

It is recommended that the Board approve Change Order #4 in Bid Division 3 (Building Shell) to relocate and construct an electrical room, reroute electrical to the building and upgrade areas within the Administration Building to accommodate phone, data, and alarm controllers. Cost of the change order: $32,910.

Moved by B D H N S Seconded by B D H N S

That the Board approve Change Order #4 in Bid Division #3 (Building Shell) to relocate and construct an electrical room, reroute electric to the building and upgrade areas within the Administration Building to accommodate phone, data, and alarm controllers at a cost of $32,910.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.4 Approve Change Order for Two Transformers and Two Switches.

It is recommended that the Board approve Change Order #1, Bid Division #5 (Electrical) for the addition of two transformers and two switches per modification of plans and specifications related to the electrical work on the Vasquez High School project. The amount of the change order is $12,804.58.

Moved by B D H N S Seconded by B D H N S

That the Board approve Change Order #1, Bid Division #5 (Electrical) for the addition of two transformers and two switches per modification of plans and specifications related to the electrical work on the Vasquez High School project at a cost of $12,804.58.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.5 Approve Change Order to Establish Necessary Base for Relocatables.

It is recommended that the Board approve Change Order #1, Bid Division #3 (Building Shell) to add a rock base under the relocatable buildings for the Vasquez High School project. Amount of the change order is : $24,796.15.

Moved by B D H N S Seconded by B D H N S

That the Board approve Change Order #1, Bid Division #3 (Building Shell) to add a rock base under the relocatable buildings at Vasquez High School at a cost of $24,796.15.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action

7.6 Approve Notice of Completion for Neil Edwards Construction on Phase I Scope of Work for Enclosure Vasquez High School.

It is recommended that the Board approve the Notice of Completion for Neil Edwards Construction Co., Inc. on Phase I for the development of Vasquez High School. Phase 1 consisted of Bid Division #1, Site Demo. The punch list items were completed as of October 4, 1999; therefore, final payment, including retention, can be dispersed to Neil Edwards Construction Co., Inc. Total cost of contract, including one change order (CO#1, Bid Division #1 Board Approved 10-28-99) is $376,908.

Moved by B D H N S Seconded by B D H N S

That the Board approve the Notice of Completion for Neil Edwards Construction Co., Inc. on Phase 1 for the development of Vasquez High School. The total cost is s$376,908.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.7 Approve Notice of Completion for Shade Structures on Phase II Scope of Work for Vasquez High School.

It is recommended that the Board approve a Notice of Completion for Shade Structures for the installation of the lunch court shade structures on the Vasquez temporary campus. This notice addresses Phase II Bid Division #7 of the Vasquez Project. The punch list items were completed as of October 24, 1999; therefore, final payment, including retention, can be dispersed to Shade Structures. Total cost of the Shade Structure contract is $61,990.

Moved by B D H N S Seconded by B D H N S

That the Board approve a Notice of Completion for Shade Structures for the installation of a lunch court shade structures on the Vasquez temporary campus. The total cost is $61,990.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.8 Approve Notice of Completion for Granite Construction on Phase II Scope of Work for Vasquez High School.

It is recommended that the Board approve the Notice of Completion to Granite Construction for the Asphalt Paving contract on the Vasquez temporary high school campus. This notice addresses Phase II Bid Division #1 of the Vasquez Project. The punch list items were completed October 4, 1999; therefore, final payment, including retention, can be dispersed to Granite Construction. Total cost of the Asphalt Paving contract, including one change order (Phase II, CO #1, Bid Division #1, Board Approve 10-14-99) is $246,849.84.

Moved by B D H N S Seconded by B D H N S

That the Board approve the Notice of Completion to Granite Construction for the Asphalt Paving contract on the Vasquez temporary high school campus. The total cost is $246,849.84.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.9 Approve Agreement with Leasing Innovative for a Lease-Purchase of the Temporary Gym at Vasquez High School.

It is recommended that the Board review and then approve the proposed agreement with Leasing Innovations for lease-purchase of the temporary gym at Vasquez High School. The terms of the agreement are presented on the enclosure as is the proposed payment schedule. It is the intent of the District to make the payments on this lease-purchase agreement from Developer Fees.

Moved by B D H N S Seconded by B D H N S

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.10 Approve Budget Revisions.

It is recommended that the Board approve budget revisions in the following funds:

Fund 01 General Fund

Fund 03 Restricted Fund

Fund 27 Deferred Maintenance Fund

Fund 30 Cafeteria Fund

Moved by B D H N S Seconded by B D H N S

That the Board approve budget revisions in the funds shown above.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.11 Approve the 1999-2000 First Interim Report.

It is recommended that the Board approve the 1999-2000 First Interim Report.

Moved by B D H N S Seconded by B D H N S

That the Board approve the 1999-2000 First Interim Report.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

8.0 FUTURE AGENDA ITEMS

1. Use of Facilities Rentals

2. Discussion Item – Grant Writing

9.0 CALENDAR

10.0 PUBLIC COMMENT

11.0 CLOSED SESSION

Closed Session may be called at any time during a formal meeting by motion of the Board of Education for the purpose of discussing a personnel problem, a pupil problem, land purchase, consultation on a legal problem with an attorney, and with employee organizations in regard to salaries and/or fringe benefits. All formal action involving such matters must be made in an open meeting.

Action

11.1 Moved by B D H N S Seconded by B D H N S

that the Board adjourn to Closed Session at ______ p.m. for:

1. Student Matters

2. Personnel Matters

3. Negotiations

4. Litigation

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action

11.2 Moved by B D H N S Seconded by B D H N S

that the Board reconvene to Regular Session at ______ p.m.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

12.0 ADJOURNMENT

Action

12.1 Moved by B D H N S Seconded by B D H N S

that the Regular Meeting of the Board of Trustees adjourn at ______ p.m., Thursday,

December 9, 1999.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

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