Acton Agua Dulce Unified School District

School Board Meeting Agenda 5-13-99

MEADOWLARK SCHOOL

Thursday, May 13, 1999 - 7:30 p.m.

1.0 OPENING OF MEETING

1.1 Called to order by ____________________ at ______ p.m.

1.2 Members present: B D H M N

1.3 Pledge of Allegiance to the Flag led by ________________

1.4 Invocation given by _______________________________

1.5 Administration present: ____________________________

Action 1.6 Adopt Agenda as Presented.

It is recommended that the May 13, 1999, agenda be approved as presented to the Board. All corrections to the agenda will be submitted at this time.

Moved B D H M N Seconded by B D H M N

that the May 13, 1999, agenda be approved as presented.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

2.0 CLOSED SESSION

Closed Session may be called at any time during a formal meeting by motion of the Board of Education for the purpose of discussing a personnel problem, a pupil problem, land purchase, consultation on a legal problem with an attorney, and with employee organizations in regard to salaries and/or fringe benefits. All formal action involving such matters must be made in an open meeting.

Action 2.1 Moved by B D H M N Seconded by B D H M N

that the Board adjourn to Closed Session at ______ p.m. for:

1. Student Matters

2. Personnel Matters

3. Negotiations

4. Litigation

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

Action 2.2 Moved by B D H M N Seconded by B D H M N

that the Board reconvene to Regular Session at ______ p.m.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

3.0 CONSENT MOTION

Action 3.1 It is recommended that the following items be approved by consent motion:

3.2 Approve the Minutes of the Regular Meeting held on April 22, 1999.

3.3 Approve Purchase Order Report #98-99.21.

3.4 Accept Warrant Register Report.

3.5 Accept Various Reports.

3.6 Approve Use of Facilities Requests.

Moved by B D H M N Seconded by B D H M N

that the above items be approved by consent motion.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

CM 3.2 that the Minutes of the Regular Meeting held on April 22, 1999 be approved.

CM 3.3 that the Purchase Reports #98-99.20 and #99-00.1 be approved.

Enclosure

CM 3.4 that the Warrant Register be accepted by the Board for information and discussion.

Enclosure

CM 3.5. that the Reports shown below be accepted.

Enclosure

Vasquez Quarterly ASB Account

CM 3.6 that requests to use facilities be approved.

4.0 CORRESPONDENCE/PROPOSALS/REPORTS

4.1 Report by Superintendent

4.2 Reports by Principals and Staff

4.3 Reports by Employee Organizations

4.4 Report by Student Representative

4.5 Correspondence to the Board

4.6 Reports by Board Members

4.7 COMMENTS FROM THE PUBLIC

Any member of the public may address the Board on items of interest to the public that are within the jurisdiction of the Board of Trustees. If you wish to speak regarding an item that appears on the agenda, please make your comments at the time the item is discussed by the Board. Please use the lectern, state your name and location of residence. No action will be taken on any item not appearing on the agenda. The Board President may limit discussion on any item.

4.8 Discussion by Board Members

5.0 DISTRICT ORGANIZATION AND BOARD OPERATIONS

Action 5.1 Approve Adoption of Resolution #98-99.13: Board Candidate Statement.

Enclosure

It is recommended that the Board approve the adoption of Resolution #98-99.13 regarding Board Candidate Statements.

Moved by B D H M N Seconded by B D H M N

That the Board approve the adoption of Resolution #98-99.13 regarding Board Candidate Statements.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

Action 5.2 Approve Recommendation with Regard to Student #98-99.7 Based on Findings of

Administrative Hearing Panel.

It is recommended that the Board approve the recommendation of the Administrative Hearing Panel based on the findings from the April 16 Expulsion Hearing with regard to Student #98-99.7.

Moved by B D H M N Seconded by B D H M N

That the Board approve the recommendation of the Administrative Hearing Panel based on the findings from the April 16 Expulsion Hearing with regard to Student #98-99.7.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

Reading 4.3 SECOND READING: New Board Policies and Administrative Regulation.

Enclosure

It is recommended that the Board have a Second Reading of the following new Board Policies and Administrative Regulation:

BP 0420 Philosophy-Goals-Objectives and Comprehensive Plans: School Plans/Site

Councils

BP 0420.1 Philosophy-Goals-Objectives and Comprehensive Plans: School-Based

Program Coordination

AR 0420.1 Philosophy-Goals-Objectives and Comprehensive Plans: School-Based

Program Coordination

Action 4.4 Adopt Resolution #98-99.10: To Order Biennial Governing Board Election.

Enclosure

It is recommended that Resolution #98-99.10 ordering a governing board election on November 2, 1999 be adopted.

Moved by B D H M N Seconded by B D H M N

That Resolution #98-99.10 ordering a governing board election on November 2, 1999 be adopted.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

Public 4.5 Comments from the Public on Adoption of Resolution #98-99.14.

Comment/Action

Enclosure

It is recommended that the Board open the floor for comments on the adoption of the final Mitigated Negative Declaration and approval of the Vasquez High School project.

It is further recommended that the Board approve Resolution #98-99.12 to adopt the final Mitigated Negative Declaration and a Mitigation Monitoring Program for the proposed Vasquez High School, and to approve the project, including the construction of the temporary campus for Vasquez High School on the Red Rover site.

Moved by B D H M N Seconded by B D H M N

That the Board approve Resolution #98-99.12 to adopt the final Mitigated Negative Declaration and Mitigation Monitoring Program, and to approve construction of the temporary campus for Vasquez High School.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

Report 4.6 Receive a Report on the Status of the Development of the High School Site.

The Board will receive a report from Tim Ballard of Osborn Architects on the status of the development of the Red Rover site for Vasquez High School.

Action 4.7 Approve Memorandum of Understanding with CSEA.

Enclosure

It is recommended that the Board approve a Memorandum of Understanding (MOU) between the District and our local CSEA Chapter #473 to reflect the agreements that have arisen out of the District’s obligation to negotiate the effects of the possibility to have student food services provided by the Santa Clarita Valley School Food Services Agency (JPA) for the 1999-2000 school year.

Moved by B D H M N Seconded by B D H M N

That the Board approve a Memorandum of Understanding between the District and our local CSEA Chapter #474.

Ayes ____ Noes ____ Absent ____

5.0 INSTRUCTIONAL PROGRAM AND STUDENT ACTIVITIES

Action 5.1 Approve Dates for 1999 Summer School.

It is recommended that the Board approve the following dates for the District’s 1999 summer school program.

K-8 June 24 through July 22

9-12 June 28 through August 6

It is anticipated that the K-8 program will be conducted on the Acton campus under the direction of a summer school principal or dean. The high school program will be conducted on the High Desert campus. It is projected at this time that the acting high school principal will oversee the summer school program. Transportation will be provided for K-8 students. There will be no transportation provided for 9-12 students.

It is anticipated that many structures will be moved from the High Desert to the Red Rover site during the summer. Therefore, the plan is to consolidate the K-8 program at Acton School while placing the high school program in a location at High Desert that will keep students out of the path of the moving crews.

Moved by B D H M N Seconded by B D H M N

That the Board approve the dates shown above for the District’s 1999 summer school program.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

6.0 PERSONNEL

Action 6.1 Approve Payment of Stipends.

Enclosure

It is recommended that the payment of stipends be approved.

Moved by B D H M N Seconded by B D H M N

That the payment of stipends be approved.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

Action 6.2 Approve Administrative Leave of Classified Employee.

It is recommended that the Board approve an administrative paid leave of absence for Tommie Paddock through June 30, 1999.

Moved by B D H M N Seconded by B D H M N

That the Board approve an administrative paid leave of absence for Tommie Paddock through June 30, 1999.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

Action 6.3 Accept Resignation for Retirement of Classified Personnel.

It is recommended that the Board accept a resignation for the purpose of retirement for Tommie Paddock, Cafeteria Supervisor, effective July 1, 1999.

Moved by B D H M N Seconded by B D H M N

That the Board accept a resignation for the purpose of retirement for Tommie Paddock, Cafeteria Supervisor, effective July 1, 1999.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

Action 6.4 Approve High School Extra Duty Athletic Position Titles.

It is recommended that the board approve the following extra duty position titles related to high school interscholastic athletics for the 1999-2000 school year and that the board approve staff’s recommendation to post the FALL SPORTS positions on April 23, 1999.

Fall Sports Head Varsity Football

Assistant Football Coaches (Six)

Head Girls Volleyball

Assistant Coach (One)

Head Cross Country

Cheerleading Advisor

Winter Sports Head Varsity Boys Basketball

Assistant Coach (One)

Head Varsity Girls Basketball

Assistant Coach (One)

Head Varsity Boys Soccer

Head Varsity Girls Soccer Coach

Spring Sports Head Baseball Coach

Assistant Coach (One)

Head Softball Coach

Assistant Coach (One)

Head Boys Volleyball Coach

Assistant Coach (One)

Head Track Coach

The intended purpose of this configuration of coaching assignments is to establish and maintain continuity in each sports program at all levels of competition.

Negotiations continue between the district and ATTA in an effort to identify applicable extra duty assignments and to develop job descriptions. In addition we are working to develop a matrix which will establish an objective means of determining compensation for the various extra duty stipends. The goal is to have this process completed for application during the 1999-2000 school year. All aspects of the procedure will be reviewed annually.

In order to prepare for the 1999-2000 year, it is staff’s recommendation to initiate this process at this time in order to post, interview and fill fall sports/cheerleading positions requiring advance planning time.

Moved by B D H M N Seconded by B D H M N

That the Board approve the following extra duty position titles related to the high school interscholastic athletics for the 1999-2000 school year, and that the Board approve staff’s recommendation to post the fall sports positions on April 23, 1999.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

Action 6.5 Approve Job Descriptions and Compensation for Classified Lead Positions.

Enclosure

It is recommended that the Board approve the Job Descriptions and Compensation recommendations for the following positions:

Lead Maintenance Person

Lead Transportation Person

Lead Custodial Person

We have been functioning with a temporary arrangement since the departure of the Director of Transportation, Maintenance and Operations in January 1998. Rather than fill the director position with one person, it was the District’s recommendation to fill on a temporary basis the maintenance portion of the job with a maintenance-oriented person and the transportation portion with a transportation-oriented person. In order to continue with this configuration, it is necessary to establish job descriptions and appropriate compensation. Should the board approve this proposal, the district will post, interview and fill each position.

Please note that the lead custodial position is a new position for the 1999-2000 school year. With the anticipation of Vasquez opening at the Red Rover site, custodial services will need to be reallocated and supervised. The Lead custodial person will be a working custodian with supervision responsibilities. Basically in addition to having an assigned area to clean, the lead person will assign duties to the evening custodial staff and go to the sites each night to monitor personnel. Please refer to the enclosure for the job descriptions and the recommended compensation.

Moved by B D H M N Seconded by B D H M N

That the Board approve the Job Descriptions and Compensation recommendations for the positions show above.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

7.0 BUSINESS AND FINANCIAL MANAGEMENT

Action 7.1 Approve Resolution #98-99.11 for Continued Participation in the County Pooled TRANs.

Enclosure

It is recommended that the Board adopt Resolution #98-99.11 in support of continued participation in the Los Angeles County Pooled Tax and Revenue Anticipation Notes. Due to the sporadic receipt of revenue yet constant demand of expenditures, public agencies are permitted to borrow funds for a short-term basis to meet any temporary cash flow shortfall. This process is called a TRANs and requires an authorizing resolution from the Board of Trustees. The District participated in this program in the 1998-99 school year and staff recommends continued participation. (Please refer to the enclosure for more detail.)

Moved by B D H M N Seconded by B D H M N

That the Board adopt Resolution #98-99.11 in support of continued participation in the Los Angeles County Pooled Tax and Revenue Anticipation Notes.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

Action 7.2 Approve Harcourt Brace Contract for STAR Testing.

Enclosure

It is recommended that the Board approve a contract between the District and the Harcourt Brace Educational Measurement, a company selling standardized achievement testing materials. Districts are required by Education Code Chapter 5 (commencing with Section 60600) to administer the Standardized Testing and Reporting program (STAR) to students grades 2 to 11. This contract requires Harcourt Brace to provide the test materials, score the tests, aggregate data, analyze, report, and transmit test results in accordance with Education Code stipulations. The State reimburses districts $5.21 per test administered. This reimbursement is expected to cover all AADUSD costs of test administration.

Moved by B D H M N Seconded by B D H M N

That the Board approve an agreement with the Sacramento-based firm of School Facility Consultants.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

Action 7.3 Approve CTB/McGraw Hill Contract for Primary Language Version of STAR Test.

Enclosure

It is recommended that the Board approve a contract between the District and CTB/McGraw Hill, a company selling standardized achievement testing materials. Under this agreement, CTB/McGraw would provide the test materials, score the test and provide the necessary reports for students who take the STAR test in their primary language of Spanish. The reimbursement from the State will cover the District’s expenses to administer the STAR in the student’s primary language.

Moved by B D H M N Seconded by B D H M N

That the Board approve a contract between the District and CTB/McGraw Hill for the primary language version of the STAR test.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

Action 7.4 Approve Budget Revisions to Reflect Estimated Actuals.

Enclosure

It is recommended that the Board approve budget transfers involving the following funds:

Fund 01, Fund 15, Fund 27, Fund 30, Fund 73 and Fund 74. These revisions will reflect our estimated actuals for 1998-99.

Moved by B D H M N Seconded by B D H M N

That the Board approve budget transfers in the funds shown above be approved.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

Action 7.5 Approve Extension of Contract for Xerox Machine in the District Office.

It is recommended that the Board approve a 6-month extension to our existing contract for the Xerox machine in the District Office. The extension will extend the contract to July 1999. At that time, the District will decide on renewing the existing agreement or lease another machine under a new contract.

Moved by B D H M N Seconded by B D H M N

That the Board approve a 6-month extension to our existing contract for the Xerox machine in the District Office.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

Action 7.6 Approve the Acceptance of Donations.

It is recommended that the Board approve the following donations.

Moved by B D H M N Seconded by B D H M N

That the Board approve the acceptance of the donations listed above.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

Action 7.7 Approve Payment of Annual Fee for Storm Water Permit.

It is recommended that the Storm Water Annual Permit Fee for $250.00 be paid. This is an annual fee paid to the State Water Resources Control Board as required by Section 13260 of the California Water Code.

Moved by B D H M N Seconded by B D H M N

That the payment of the Storm Water Annual Permit Fee for $250.00 be approved.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

Action 7.8 Approve an Agreement with School Facility Consultants.

Enclosure

It is recommended that the Board approve an agreement with the Sacramento-based firm of School Facility Consultants. The purpose for this agreement will be to determine our district’s eligibility status in the revamped state school construction program. Recent legislation, primarily SB 50, has significantly altered the eligibility requirements in the building program. Because projected growth due to the existence of vested tract maps has an influence on eligibility factors, staff believes it is important to seek expert advice. Information from data collected by School Facility Consultants has the potential to influence how we configure grade levels in the district.

Staff recommends the firm because its very location in Sacramento places SFC at the hub of the most recent interpretations of legislation. In addition, several members of the firm are former high-ranking employees of OPSC (Office of Public School Construction), a factor that permits them ready access to current employees at OPSC.

Moved by B D H M N Seconded by B D H M N

That the Board approve an agreement with the Sacramento-based firm of School Facility Consultants.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

Action 7.9 Approve Budget Transfers.

It is recommended that the Board approve the following transfers to balance accounts for Meadowlark and Vasquez site development.

1. From Fund 73 to Fund 74 $117,145.74

District COPs money is booked in Fund 74. This transfer represents the final transfer from the COPs to close out the Meadowlark project.

4. From Fund 74 to Fund 15 $118,774.00

This is a $118,772 transfer back to Fund 15 to restore funds previously transferred from Fund 15 to Fund 74 to cover Meadowlark expenditures.

4. From Fund 15 to Fund 73 $95,000.00

This transfer represents a loan to Fund 73 until the end of the fiscal year. We expect to restore these funds to Fund 15 once developer fees have been collected for the year.

Moved by B D H M N Seconded by B D H M N

That the Board approve the budget transfers shown above.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

8.0 FUTURE AGENDA ITEMS

Grant Writing Discussion

JPA Discussion

9.0 CALENDAR

10.0 PUBLIC COMMENT

11.0 CLOSED SESSION

Closed Session may be called at any time during a formal meeting by motion of the Board of Education for the purpose of discussing a personnel problem, a pupil problem, land purchase, consultation on a legal problem with an attorney, and with employee organizations in regard to salaries and/or fringe benefits. All formal action involving such matters must be made in an open meeting.

Action 11.1 Moved by B D H M N Seconded by B D H M N

that the Board adjourn to Closed Session at ______ p.m. for:

1. Student Matters

4. Personnel Matters

4. Negotiations

4. Litigation

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

Action 11.2 Moved by B D H M N Seconded by B D H M N

that the Board reconvene to Regular Session at ______ p.m.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

14.0 ADJOURNMENT

Action 14.1 Moved by B D H M N Seconded by B D H M N

that the Regular Meeting of the Board of Trustees adjourn at ______ p.m., Thursday,

May 13, 1999.

Ayes ____ Noes ____ Absent ____ Ayes B D H M N

Noes B D H M N

Absent B D H M N

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