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MEADOWLARK-AGUA DULCE UNIFIED SCHOOL DISTRICT Regular Meeting of the Board of Trustees Meadowlark, California MINUTES - Regular Meeting Meadowlark School Thursday, March 26, 2009 The closed session portion of the Regular Board meeting will begin at 6:30 p.m. The Board will open session portion of the Regular Meeting at 7:30 p.m.
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2.0 Action 3.0 Action 4.0 Action 5.0 March 26, 2009 CALL TO ORDER - REGULAR MEETING
1.1 Called to order by at 6:30 p.m. ROLL CALL
2.1 Members present: Leona Sexton (President) Larry H. Layton (Vice President) Deborah S. Rocha (Clerk) Mark Distaso (Member) Ron Bird (Member) x X X X X APPROVE/ADOPT AGENDA FOR REGULAR MEETING It is recommended that the Board of Trustees adopt, as presented, the agenda for the Regular Board Meeting of March 26, 2009. PUBLIC PARTICIPATION AT BOARD MEETINGS The Public has a right to comment on any items on the closed session agenda. Members of the public will be permitted to comment on any other item within the Board's jurisdiction during section 11.0, Public Participation at Board Meetings. ADJOURN TO CLOSED SESSION The Board will consider and may act on any of the closed-session matters listed in Agenda Item 16.0
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6.0 RECONVENE REGULAR MEETING Reconvene to Regular Session at 7;47 p.m.
6.1 Pledge of Allegiance to the Flag led by: Ms. Mc Clendon
7.0 RECOGNITION VASQUEZ HIGH SCHOOL GIRLS SOCCER TEAM
7.1 The Board of Trustees would like to recognize the Vasquez High School Girl's Soccer Team The Board recognized and congratulated the VHS Girl's Soccer Team and their coaches for their best season ever and maintaining their academic grades as well. The team averages an overall grade point average of 3.58.The players consisted of: Brittany Eveland, Megan Zwart, Terra Chapman, Chloe Crawford, Alissa Dawson, Emma Wright, Lilianna Estrada, Deyci Claro, Deena Jacobs, Janie Trinkkeller, Kaila Day, Samantha Houle, Sydney Tobin, Erin Fyfe, Emily Gordon, Samantha Calderon, Rachel Ralphs, Caitlyn Dwyer, Jennifer Haldeman, Makaila Esatrella, Victoria Jacob and coaches Terry Comstock, Burrell Eveland, and Kelsey Wiles. Coach Terry Comstock presented the Board with a framed picture of the team and coaches, thanking them for their support. Coach Terry Comstock was named Antelope Valley Coach of The Year and All CIF CO-Coach of the year.
8.0 CONSENT AGENDA March 26, 2009
8.1 It is recommended that the following Consent Agenda items be approved: Moved by Mr. Distaso Seconded by Mr. Layton Ayes_5_ (5,0,0)
8.2 Minutes of Regular Board Meeting March 12,2009 Addition to Ms. Rocha's statement, page 5, item 10.3- We were able to maintain class size reduction and not cut any programs.
8.3 Warrant Register Ms. Rocha, on page 2- Legal Services $10,252.07 and wanted this addressed when we go back to the Budget Session. Dr. Halperin stated the costs were due to: Issues with Johnson Controls, Mandated Cost Issues, Personnel Issues, Negotiations, and Special Education. In answer to Ms. Rocha, regarding mandated costs, we will recoup some monies from Johnson Controls and other monies we will not. Dr. Halperin will talk to the attorneys and try and put closure on this item. Ms. Rocha, on page 6, inquired what the different categories were with reference to the Phillips Conoco expenditure. She was answered by Ms. Buechner as to what each category covered. Ms. Rocha again asked if it was cheaper to cost out, per mile, employees using their own vehicles. She would like to see this discussed more.
2 Mr. Bird, on page 8, asked about The Specialized Environmental, Inc expenditure and was answered that it was a very old bill. CM
8.4 Purchase Order Report #08-09.12 CM
8.5 Human Resources Report CM Enclosure
8.6 Audit Contract with Moss, Levy & Hartzheim for 2009-10 Fiscal School Year CM ITEM
8.7 Donations DONATED BY ESTIMATED VALUE $500.00 Television- 53" with Remote Control and a VCR DVD player unit Mike Sheridan The Family Community Church
2- $500.00 gift cards Wesley Hester II $1000.00 The two $500 gift cards were donated to High Desert School Enclosure
8.8 8.9 High Desert Medical Group Occupational Medicine Center Agreement Enclosure University of Phoenix School Affiliation Agreement Tabled March 26, 2009
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9.0 BUSINESS AND FINANCIAL MANAGEMENT Information as of 03/23/09 Agua High Dulce Desert Meadowlark Vasquez Current Student Count Kindergarten 44 68 First 52 60 Second 46 65 Third 55 66 Fourth 47 72
Fifth 49 94 Sixth 1 140 Seventh 157 Eighth 146 Ninth 125 Tenth 134
Eleventh 126 Twelfth 114 Other Programs Home School 3 Opportunity Program 28 Virtual Academy 62 Total 294 443 425 592 October-08 CBEDS Count Kindergarten 45 69 First 51 62 Second 47 64 Third 58 65 Fourth 50 70 Fifth 49 98 Sixth 1 149 Seventh 161 Eighth 154 Ninth 137
Tenth 143 Eleventh 135 Twelfth 124 Home School Opportunity Program 35 Virtual Academy 42 Total 301 464 428 616 # Increase or Decrease Since CBEDS -7 -21 -3 -24 March 26, 2009
4 Action Enclosure Action Enclosure March 26, 2009
9.1 Budget Adjustments for 2008-2009 for 2nd Interim Report It is recommended that the Board approve the budget adjustments for 2008-2009 in accordance with the 2nd Interim Report. Moved by Mr. Distaso Seconded by Mr. Layton Ayes_5_ (5,0,0) Ms. Buechner briefly discussed 2008-09 Second Interim General Fund Multiyear Projects (Change after the Governor's Budget) and fielded questions from the Board. She related that our positive balance is barely above the required 3% reserve, noting that we need to increase our enrollment to get our ADA income up. Two bargaining units will be meeting on April 29, 2009 at noon at the Acton School. Dr. Halperin and Ms. Buechner will be in attendance. Mr. Layton inquired as what are we actively doing to promote getting the students to VHS. How do we bring in the 8th graders to the high school, and was answered that it is by 8th grade orientation and this year it will take place on May 28, 2009. Mr. Distaso reminded Ms. Buechner that we have never really resolved our deferred maintenance issue and we need to get it resolved before it is too late.
9.2 Resolution #08.09.21 of the Board of Trustees of the Acton- Agua Dulce USD approval of Behavioral Intervention Plans (Hughes Bill)Mandated Cost Claim Settlement and Agreement to Waive Future Claims It is recommended that the Board of Trustees approve Resolution #08.09.21 approving the terms of the pending settlement of the Behavioral Intervention Plans Mandated Cost Claim Settlement and waiving rights to file any claim regarding the Hughes Bill statute and regulations in the future. Moved by Mr. Distaso Seconded by Mr. Layton Ayes_5_ (5,0,0) Mr. Distaso stated that in the resolution itself, it does not indicate how many School Districts will participate, but it does indicate it on page 209 of the actual Settlement Agreement. He was told that 87% of the School Districts, state wide, have responded. Dr. Halperin related that this was a topic of discussion when he was in Sacramento. It was a big issue with CSBA, so their attorneys could go with all of the resolutions they could pull up and submit to the judge on the support mechanism so that when this is finalized everyone is in this class action suit. It has been formalized by SELPA, and that's what we thought. This is more of a political issue that we need to be able to submit to CSBA.
5 This is basically referring to a settlement for borrowing money years ago, not wanting to pay it back, they finally got it settled in San Diego as a promise, and so now the state and requirements have to pay us back and CSBA, in simple terms, wants us to be part of the whole. There was further discussion on the funding amount that was to be additionally provided. The funding mechanism is funded through SELPA and then funded back to us. It will be categorical funding.
10.0 PERSONNEL Action Enclosure
10.1 Resolution 08.09.22 Elimination of Classified Services One Instructional Aide-Special Education Health Aide Position It is recommended that the Board approve Resolution 08.09.22 Elimination of Classified Service of one Instructional Aide-Special Education Health Aide position. Moved by Mr. Distaso Seconded by Mr. Layton Ayes_5_ (5,0,0) Amendment of .47
11.0 PUBLIC PARTICIPATION AT BOARD MEETINGS Mr. Turner spoke regarding the outside lifting area at VHS. The weight room was not big enough for all of the equipment we have or big enough for all of the students we have. He proposed using the interior between the weight room and the girl's locker room, an area 20'x40'. He has a donation of all the material and a professional company willing to come in and pour the concrete, at no cost to us. He would like to get the approval for this work. Dr. Halperin said one of the issues they are facing is that we are under a microscope at Vasquez High. Any and everything we do, we damage our opportunity to build a new high school. He needs to investigate this to see if it falls under DSA regulations or requirements, before we do anything. You can have a temporary situation where you put mats under for your lifting and that is fine because they can moved, but when you lay down concrete and do some other things, we then fall under the DSA requirements. And because there have been so many violations, very frankly, at that site over 1 ° years and we have inspectors, the Fire Department, the State Fire Marshall, etc. coming in and if we continue to ignore the DSA requirements, basically they are going to shut us down. Dr. Halperin will investigate this to see exactly where this falls within DSA and Fire Marshall requirements. Mr. Distaso recommended, by consensus, that the Board would agree to go ahead and allow the project to occur as long as, in the judgment of the Superintendent, based on his investigation of it whether it is feasible to do, without getting us into any more trouble. March 26, 2009
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12.0 CORRESPONDENCE/PROPOSALS/REPORTS
12.1 Report by Superintendent Vasquez High School progress Dr. Halperin updated the Board on a conference call with Caldwell Flores Winters, that had taken place due to Mr. Distaso being absent at the March 12, 2009 School Board Meeting. A good deal of time and thoughts were spent discussing the conference call. It was made clear, by Mr. Layton, that a Special Meeting should take place, with all Board Members present, when any issues are discussed so that all are receiving information. Dr. Halperin reported we are moving forward with the approval on the property and RFQ's have been sent out. • Architect will be selected toward the end of April • State and local Fire Marshal out again, list of items to work on • Working to get issues resolved and be compliant with permits • Looking for original permits (1998) • Work continues at Agua Dulce School • Had a wonderful sleepover on the roof of High Desert School Mr. Layton would like to have the "rumors" put to rest that all the maintenance on the other schools was going to be halted and that all maintenance personnel were to be directed to do nothing, except to work at Agua Dulce. The Board never voted to have that done.
12.2 Reports by Principals and Director of Business Services No Report
12.3 Reports by Employee Organizations Ms. Marrone reported that on March 18, 2009, "Bullying" expert, Reena Doyle, met with about 70 teachers. It was very successful and the teachers felt it was very interesting and they would like to have more. She told the Board that CT A has a number of experts that will come and share their knowledge and it is free.
12.4 Report by Student Representative Ms. Mc Clendon reported: • Shelving at Library installed the last two Saturdays • Still working on getting the software • Spring sports in full swing (track has a record number of participants) • Senior class earned $100 in sales from Jamba Juice • Seniors working on "Senior Contracts" (obligations • Seniors notified of acceptance to NYU, UCLA, CSUN, Cal Poly, etc. • March 27,2009 VHS Talent Show at High Desert School 7:00 p.m. • Decathlon tryouts resulted in a full team, plus alternates
12.5 Communication with Town Councils No Report
12.6 Committee Reports No Report March 26, 2009
7 March 26, 2009 Education Committee No Report Facilities Committee No Report Budget Committee Creative Funding for Campus Improvements Committee District Master Plan Committee Joint Use Committee
12.7 Reports by Board Members Ms. Rocha reported that she had information of an organization in the Santa Clarita Valley selling DSA approved bungalows that were in very good condition and they haven't gone to the open market and noted that a person has an "in" with them, but the information was going public on Monday. She requested of Mr. Shanefield pricing information on how much it cost to move them and all that. She also wanted clarification on an email that came from a couple of parents regarding Site Counsel Budget. Dr. Halperin will look into this. He advised of procedures for SIP money. If you are going to spend, then you have an advisory board. If you have a program already in place, let us know. It needs to be spent cautiously. Mr. Disataso's concerns: Caldwell Flores is moving aggressively forward. His concerns are: 1 site plan needs to be submitted to CED, 2. Architect needs to update design and new site plan of structures, and 3. We need to show the community what is being built. Mr. Distaso added that the design needed to be for 1300-1500 students and allow for future expansion. Dr. Halperin clarified that Mr. Winters is assisting him with trying to get the land approved. We cannot move forward until we have a site approval. He then went over the steps that would be taken in the selection process of an architect. Ms. Rocha asked Dr. Halperin for clarification regarding the money they moved forward for maintenance to the Agua Dulce School and if there was any correlation to the pink slips. Dr. Halperin answered "No". The pink slips, layoffs, were due to a decline in enrollment. When you lose students, those are dollar figures. Ms. Sexton asked if we ever received a "Priority List" from Agua Dulce School. She was answered by Mr. Distaso that he did speak to Ms. Thompson and advised her that we needed to get their list and to have it prioritized. I believe they are still working on it and they will be coming with a larger, more expensive list. Mr. Distaso has a smaller, updated list that he was given and he requested from Ms. Thompson that they prioritize that list as well.
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12.8 Discussion by Board Members
13.0 DISTRICT ORGANIZATION AND BOARD OPERATIONS
13.1 For Board Reference: Current District Committee Members Education Creative Funding for Campus Improvements David LeBarron Lisa Harmon Kathy Howald (Chair) (Chair) Deborah Jauregui- Lillian Smith Rocha Jean Wright Facilities District Master Plan Ron Bird Tana Lampton Kathy Howald (Chair) Michael Hughes (Vice Chair) (Board Liaison) Mark Distaso Mike Foster Paul Sexton (Board Liaison) Curtis Garrick Sandy Madsen Cari McLane Deborah Jaureaui-Rocha Budget Joint Use Committee Michael Hughes Mark Distaso Leona Sexton (Board Joanne Archer (Chair) (Board Liaison) Liaison) Cynthia Pattison Jacki Smith Gaylen Barlett Renee Godinez Scott Griffin Kathy Howald Mike Hughes John James Jim Jennings Lee Jennings Tim Jorgenson Charleen Klein Cory Lovers Cari McLane Bob Milewsky Dick Morris Vicky Moss Sharon Roberts Laura Skorich Lillian Smith Peg Spry (ALTERNATE) Barbara Stoner Kelly Teno Pam Wolter (ALTERNATE) Norm Hickling (Liason for supervisor Michael Antonovich
14.0 FUTURE AGENDA ITEMS Education Foundation Alignment of District Curriculum Formulation of Board Policy District Facility Planning Modernization - Credit toward Matching funds and Federal funds Temporary part time employees Discussion on Building of High School High School Schedule Special Education Busing Deferred Maintenance Issue University of Phoenix School Affiliation Agreement March 26, 2009
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15.0 CALENDAR April 9, 2009 April 13-17, 2009 April 23, 2009 Board Meeting, 7:30 P.M., Meadowlark School Spring Break, No School Board Meeting, 7:30 P.M., Meadowlark School Note: Ms. Sexton will be out of town on April 9, 2009. Mr. Layton will preside over the School Board Meeting.
16.0 CLOSED SESSION The Board will consider and may act on any of the following items in closed session. Any action taken in closed session will be reported in open session as required by law. Closed Session may be called at any time during a formal meeting by motion of the Board of Education for the purpose of discussing a personnel problem, a pupil problem, land purchase, consultation on a legal problem with an attorney, and with employee organizations in regard to salaries and/or fringe benefits. All formal action involving such matters must be made in an open meeting. A. Government Code section 54957:
1. Public Employee: Discipline dismissal/Release/Reassignmenti Non-reelect B. Government Code section 54957.6
1. Conference with Labor Negotiator Agency designated representatives: James B. Fernow, Fagen Friedman & Fulfrost
17.1 Report of Action Taken in Closed Session The Board will report any action taken in closed session as required by law. No Action Taken.
18.0 ADJOURNMENT
18.1 The Regular Meeting of the Board of Trustees adjourn at 10:03 p.m. Moved by Mr. Layton Seconded by Mr. Bird Ayes_5_ (5,0,0) March 26, 2009
10 Respectfully submitted, Secretary to the Board President Vice President Clerk Member March 26, 2009
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