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ACTON-AGUA DULCE UNIFIED SCHOOL DISTRICT
Regular Meeting of the Board of Trustees Acton, California
AGENDA - Regular Meeting MEADOWLARK SCHOOL
Thursday, July 10,2008
1.0
CALL TO ORDER - REGULAR MEETING
1.1 Called to order by at 6:30 p.m.
2.0
ROLLCALL
2.1 Members present:
Mark Distaso (President)
Ron Bird (Vice President) Deborah Jauregui-Rocha (Clerk)
Leona Sexton (Member) Absent
Larry H. Layton (Member)
Action 3.0
APPROVE/ADOPT AGENDA FOR REGULAR MEETING
It is recommended that the Board of Trustees adopt, as presented, the agenda for the Regular Board Meeting of July 10, 2008.
Moved by:
Seconded by:
Action 4.0 PUBLIC PARTICIPATION AT BOARD MEETINGS
The Public has a right to comment on any items on the closed session agenda. Members of the public will be permitted to comment on any other item within the Board's jurisdiction during section 14.0, Public Participation at Board Meetings.
Action 5.0 ADJOURN TO CLOSED SESSION
The Board will consider and may act on any of the closed-session matters listed in Agenda Item 15.0
Moved by Seconded by
1
Action
6.0 RECONVENE REGULAR MEETING
Reconvene to regular Session at 7:35 p.m.
6.1 Pledge of Allegiance to the Flag led by: Mr. Distaso
7.0
CONSENT AGENDA
7.1 It is recommended that the following Consent Agenda items be approved:
Excludes 7.2, will be approved on its own merits.
Moved by Mr. Layton Seconded by Mr. Bird
7.2
Minutes of Special Meeting June 30, 2008 Minutes of Regular Meeting June 26, 2008 Minutes of Special Meeting June 5, 2008
7.3
Minutes will be amended and resubmitted for board approval.
Warrant Register
7.4
Purchase Order Report #07 -08.20
7.5
Human Resources Report
7.6
Donation of the following item:
ITEM
6 Cases of bottled water to Meadowlark School
DONATED BY Jasmine Sagarnaga
ESTIMATED VALUE $36.00
8.0 PUBLIC PARTICIPATION AT BOARD MEETINGS
The Board of Trustees recognizes that citizens of the community have the right and are encouraged to attend Meetings of the Board, and to observe its deliberations.
Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a disability related modification or accommodation in order to participate in a meeting should direct such request to the District Superintendent at 661-269-5999, ext. 102 at least 48 hours before the meeting, if possible.
Procedures have been established for citizens to place matters directly related to school district business on the agenda of any regular Board Meeting. Requests for placement must be made in writing and delivered to the office of the District Superintendent not later than 4:00 p.m. on the 6th business day prior to the Meeting. The position of the item on the agenda will be determined by the Superintendent, who may consult with the Board President on the matter. Items placed on the agenda by the public will be for information and discussion, so that the Board may be advised of the views of the community.
Members of the public may address the Board regarding items on the agenda before or during the Board's consideration of the items. Prior to the start of the Meeting, persons wishing to speak are requested, on forms provided, to indicate their name, address, and item on which they intend to speak. If the matter is listed as an item for Board action, the Board will not take action until persons who have requested to speak have done so. Unless otherwise approved by the Board, the total time allotted to all persons wishing to speak to an item will be 3 minutes. These comment time allocations cannot be assigned by one member of the public to another for the purpose of extending the period of public comment by anyone person.
Each person who addresses the Board must first be recognized by the presiding officer. Comments must be addressed to the Board as a whole and not to individual staff Members or District employees. The Board and staff are not obligated to comment on or respond to addresses by the public.
Persons appearing before the Board are reminded, as a point of information that Members of the Board are without authority to act independently, as individual's, in official matters. No person is granted any privilege by the Board to make statements that may be considered defamatory or otherwise actionable by other persons, including District officers and employees.
To address the Board on an item not on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you during the Comments portion of the Meeting. Upon recognition, state your name and make your statement. For items not on the agenda, please note the following stipulation of the Brown Act.
Pursuant to the Brown Act, Governing Board Members cannot discuss any item which does not appear on the agenda. The Governing Board may provide a reference to staff or other resources of information, request staff to report back at a subsequent Meeting, or direct staff to plan an item on a future agenda.
Complaints against employees are addressed in closed session, and the District's complaint procedure should be followed before discussion with the Board.
9.0 BUSINESS AND FINANCIAL MANAGEMENT
Information (Monthly-as of 06/09/08)
Agua High Dulce Desert Meadowlark Vasquez
Current Student Count
Klnderqarten 54 60
First 50 63
Second 62 68
Third 51 69
Fourth 62 92
Fifth 54 91
Sixth 1 165
Seventh 160
Eighth 164
Ninth 140
Tenth 143
Eleventh 123
Twelfth 141
Other Programs
Home School 0 0 0 0
Opportunity Program 0 0 0 29
Virtual Academy 0 0 0 59
Total 334 489 443 635
October-07
CBEDSCount
Kindergarten 52 55
First 44 61
Second 59 64
Third 49 65
Fourth 60 83
Fifth 52 92
Sixth 1 163
Seventh 159
EiQhth 169
Ninth 142
Tenth 148
Eleventh 124
Twelfth 144
Home School
Opportunity Program 28
Virtual Academy 1 7 1 23
Total 318 498 421 609
# Increase or Decrease
SinceCBEDS +16 -8 +22 +26
4
Discussion Action
9.1
Bond November 2008
It is recommended that the Board move forward with the process outlining the planning and cost analysis for the new construction project.
Moved by: Mr. Bird Seconded by: Mr. Layton (3-1-1)
Discussion:
Caldwell Flores Winters, Inc., Greg Kato presented the outline to AADUSD Board on the planning process to address the new high school facility.
The District's State Aide consultant has identified approximately $9.3 million in 50/50 State funding, which is require a local match. The district has 781 unhoused high school students, which means they are currently taught in portables or not permanent classroom. The State's School Facility Program for new construction provides 50/50 grants where the State and the District both provide half of the grant. The States share of the grant is estimated to be $10,873 per student or $8,491,813.00 total. In addition, the consultant estimates that the District would be eligible for an additional $1,698,363 in grants for site development and other additional cost, bring the total State share to $9,340,995. However, if the District qualifies for Financial Hardship, the State pays the District share, and total Financial Hardship grant which could be $18,681,990
Over $18.6 million in State grants could be available if the District qualifies for the State's Financial Hardship program. The State currently provides the Financial Hardship Program if the Districts cannot provide their share of new construction grants. To qualify for Financial Hardship, the District must have outstanding bonds equaling at least 60% of its Bonding Capacity. The District's Bonding Capacity and Financial Hardship requirement are projected to increase when new Assessed Values are released by the County at the end of July. The District's Assessed Value has more than doubled over the past decade, to $1.8 billion with annual growth ranged from 1.70% to 12.88%. See attach table showing the bonds requirements for Financial Hardship over the entire range of Assessed Value growth in the past decade. The net is projected to be between $20.0 and $27.4 million in 2008-2009.
A General Obligation Bond Program may allow the District to provide the local match for State grants or qualify for Financial Hardship.
General Obligation Bonds - Single Series: In order to meet the 60% of Bonding Capacity Financial Hardships requirement, the District could issue one series of General Obligation Bonds with a 40 year maturity. Assuming the District AV grew 13% over the last year being the highest it has ever grown. It requires $27.3 million in borrowing to reach 60% of bonding capacity with a tax rate of $37.80 per $100,000 of assessed value.
General Obligation Bonds - Two Series: The District may wish to pursue 50/50 grants for VHS, which could lower tax rate to $30.00 per $100,000 of assessed value. That could issue $9.6 million in Series A GO Bonds to provide the match for State Aide. The Series B Bond of approximately $18.1 million is projected to be available in 2012. The District could use bridge financing to bring forward a portion of Series B to complete VHS and contribute to the Financial Hardship reqirements.
The deadline to submit a resolution to the County is August 8, 2008.
Flewelling and Moody Architects, Scott Gaudineer presented a financial cost report and pictures. The financial report is based on 781 unhoused students, 29 teaching stations. The project would include (4) fine art classroom, (4) Science Classrooms, (20) Classroom, (1) Computer Lab, (1) Gymnasium/showers/locker, (1) Library/Media Center, (1) Multipurpose Facility, and (1) Administration Center. The project will be build to budget. (See attach report)
Mr. Distaso stated they planned a campus for growth but did not fund for growth. He recommended that the existing VHS campus would service as overflow for growth.
Mr. Distaso asked Mr. Gaudineer when we would get the $9.3 million from the State. Mr. Gaudineer replies that we would have $18 million to start construction.
Mr. Distaso asked if it's possible to generate a lesser rate to get a higher bond to create the same amount of money.
Ms. Rocha suggested the project be with updated technology systems.
Mr. Bird brought up alterative build construction that looks the same. We might be able to use steel engineer/factory build construction for showers and locker rooms.
Dr. Halperin stated whatever direction you put into play tonight, the figures we need to meet prior to the resolution. They need to be voted on July 31. It has to go to Los Angeles County by August 8.
Mr. Distaso asked Mr. Gaudineer what if we give the resolution to the county and decided not to continue. He replied that you have until August 13 to pull back the resolution and after that it will be on the ballot, even if you don't want it.
Mr. Layton asked Mr. Distaso why we would pull back.
Mr. Distaso stated a lot of people that might not want to put forth the effort, to past a bond that they support. He is worried on creating another civil war in the community. The school district and yes voters have a moral victory. We had more than 50% yes votes for the last bond. We need to look at the impact it would do to the community and overall reputation of the School District.
Mr. Layton feels he should vote for the kids and the School District. Putting the kids first, then try to get the community to vote and to get the school or the students will be living in the best temporary facility we can give then.
Mr. Distaso asking what if we get the Joint Use Committee together to see what the community is saying and what they recommend.
Mr. Bird stated we should add Modernization of the sites to the bond. We need about 2-3 million dollars for modernization, that is well needed. That will tell the community we are not just building a high school.
Ms. Rocha stated that she does not support adding any modernization in any of the language.
Ms. Heslep, public speaker, stated that adding modernization to the bond will hurt. The cost to build VHS is already low. The money is being split between projects leaving them undone. The last board tried to pass a bond with lower tax rates and in a good economy, it did not pass. This is a waste of money, the community has spoken. This bond will not build what we all would like to see.
Mr. Distaso replied due to the August 8 deadline, we will have a special board meeting July, 31 at Acton School at 5:00 p.m. Mr. Gaudineer and Mr. Kato will provide the necessary bond language on which the Board will vote.
7-10-08 Page 6 of 11 6
Action Enclosure
9.2
School Facilities Planning & Management Contract regarding Hardship Application for Modernization and New Construction
It is recommended that the Board approve the contract with School Facilities Planning & Management regarding Hardship
Application for Modernization and New Construction.
Moved by: Mr. Layton Seconded by: Mr. Bird (4-0-1)
Dr. Halperin stated that we need to vote on #1 and #2 only. (See attach) That will get use in line. The maximum cost for the application will be $10,500.00.
Mr. Distaso stated this is only approving 1 and 2 only at this time.
Action Enclosure
9.3
2008-2009 Consolidated Application for Funding Categorical Aid Programs (Part 1)
Moved by: Mr. Layton Seconded by: Mr. Bird (3-0-1)
Dr. Halperin stated this is a standard form that is addressed every year.
For Information 9.4 Enclosure
Change in Year 2008 Federal Mileage Rate (Increase))
For Information: In regards to Board Resolution #04-05.11 (Mileage Reimbursement Mirrors Federal Reimbursement Rate) LACOE Informational Bulletin #443 states the Internal Revenue Service (IRS) has announced that effective July 1, 2008, the standard mileage reimbursement rate for 2008 is changed to 58.5 cents per mile. This change was made effective with IRS Rev. Proc. 2008-82.
Mr. Distaso asked Ms. Buechner to adjust the budget.
10.0 CORRESPONDENCE/PROPOSALS/REPORTS
10.1 Report by Superintendent
Dr. Halperin reported that the State is trying to move lottery funds to prop. 98. The budget included education; prop 98 is around 59 billion dollars. A website was given to the Board to follow the financial funding report.
10.2 Reports by Principals and Director of Business Services
Mr. Shanefield presented a M.O.T report regarding alterative engineered steel design construction. (see attach) He recommended that we go look at Apply Valley Middle School that has 1200 students.
Regarding the portables, we are moving all the supplies into the Gym from the portables that are being replaced. Mr. Shanefield is looking for any help starting July 11 at 9:00 am.
Ms. Rocha asked Mr. Shanefield about the soccer field. He replied that he is still working on that issue.
7
10.3 Reports by Employee Organizations
10.4 Report by Student Representative
Advance placement scores can out on July 9, 2008.
10.5 Communication with Town Councils
10.6 Committee Reports
Education Committee
Facilities Committee
Budget Committee
Creative Funding for Campus Improvements Committee
District Master Plan Committee
Joint Use Committee
10.7 Reports by Board Members
10.8 Discussion by Board Members
11.0 DISTRICT ORGANIZATION AND BOARD OPERATIONS
11.1 For Board Reference: Current District Committee Members
Education Creative Funding for Campus Improvements
David LeBarron Lisa Harmon Kathy Howald (Chair)
(Chair)
Deborah Jauregui- Lillian Smith
Rocha
Jean Wriaht
Facilities District Master Plan
Ron Bird Tana Lampton Kathy Howald (Chair) Michael Hughes (Vice Chair)
(Board Liaison) Mark Distaso Mike Foster
Paul Sexton (Board Liaison)
Curtis Garrick Sandy Madsen
Cari McLane
Deborah Jaureaui-Rocha
Budget Joint Use Committee
Michael Hughes Mark Distaso Leona Sexton (Board Joanne Archer
(Chair) (Board Liaison) Liaison)
Cynthia Pattison Jacki Smith Gaylen Barlett Renee Godinez
Scott Griffin Kathy Howald
Mike Hughes John James
Jim Jennings Lee Jennings
Tim Jorgenson Charleen Klein
Cory Lovers Cari McLane
Bob Milewsky Dick Morris
Vicky Moss Sharon Roberts
Laura Skorich Lillian Smith
Peg Spry (ALTERNATE) Barbara Stoner
Kelly Teno Pam Wolter (ALTERNATE)
Norm Hickling (Liason for supervisor Michael Antonovich
8
Action
12.0 FUTURE AGENDA ITEMS
Education Foundation
Discussion - Discretion of Education Enhancement Funds Alignment of District Curriculum
Formulation of Board Policy
District Facility Planning Modernization
Revision Acton-Agua Dulce USD Technology Plan 2008-2011
13.0 CALENDAR
August 28,2008
Board Meeting, 7:30p.m., Meadowlark School
September 11, 2008 September 25, 2008
Board Meeting, 7:30p.m., Meadowlark School
Board Meeting, 7:30p.m., Meadowlark School
Adding Resolution Meeting, July 31, 2008 at 5:00 at Acton School Ms. Rocha will be via phone conference
14.0 CLOSED SESSION
The Board will consider and may act on any of the following items in closed session. Any action taken in closed session will be reported in open session as required by law.
Closed Session may be called at any time during a formal meeting by motion of the Board of Education for the purpose of discussing a personnel problem, a pupil problem, land purchase, consultation on a legal problem with an attorney, and with employee organizations in regard to salaries and/or fringe benefits. All formal action involving such matters must be made in an open meeting.
A. Employer/Employee Relations
(With respect to every item of business to be discussed in closed session pursuant to Government Code Section 54957.6)
The board discussed AATA contract and extending the Superintendent contract, that expires 2009.
No action taking on both items.
14.1
Report of Action Taken in Closed Session
The Board will report any action taken in closed session as required by law.
Moved by Mr. Bird Seconded by Mr. Layton (4-0-1)
9
Action
15.0 ADJOURNMENT
15.1 The Regular Meeting of the Board of Trustees adjourn at 10:04 p.m.
Moved by Mr. Bird Seconded by Mr. Layton
Respectfully submitted,
SECRETARY TO THE BOARD
PRESIDENT
VICE PRESIDENT
CLERK
MEMBER
MEMBER
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