Acton Agua Dulce Unified School District

School Board Meeting Minutes

ACTON-AGUA DULCE UNIFIED SCHOOL DISTRICT

1.0

2.0 Action 3.0 Action 4.0 Action 5.0 "Pursuing Excellence in Education" Amended Minutes - Regular Meeting of The Board of Trustees Thursday, June 26, 2008 MEADOWLARK SCHOOL 3015 West Sacramento Street Acton, California 93510

CALL TO ORDER - REGULAR MEETING

1.1 Called to order by at 6:30 p.m. ROLLCALL

2.1 Members present: Mark Distaso (President) Ron Bird (Vice President) Deborah Jauregui-Rocha (Clerk) Leona Sexton (Member) Larry H. Layton (Member)

APPROVE/ADOPT AGENDA FOR REGULAR MEETING It is recommended that the Board of Trustees adopt, as presented, the agenda for the Regular Board Meeting of June 26, 2008. Moved by Seconded by

PUBLIC PARTICIPATION AT BOARD MEETINGS The Public has a right to comment on any items on the closed session agenda. Members of the public well be permitted to comment on any other item within the Board's jurisdiction during section 16.0, Public Participation at Board Meetings.

ADJOURN TO CLOSED SESSION The Board will consider and may act on any of the closed-session matters listed in Agenda Item 17.0 Moved by Seconded by

6/26/08

6.0 RECONVENE REGULAR MEETING Reconvene to regular Session at 7:43 p.m.

6.1 Pledge of Allegiance to the Flag led by: Mr. Larry Layton

7.0 CONSENT AGENDA

7.1 It is recommended that the following Consent Agenda items be approved: Action Discussion Ms. Rocha is concerned if there is annual mileage reimbursement in the budget. Ms. Beuchner replied that some accounts have allowances for mileage reimbursement in the budget. Ms. Rocha would like to see that mileage reimbursement is watched, as they are getting to high. Maybe it could be a place to cut. Ms. Rocha has some concern with the drug dog contract. AADUSD will be charged a fee to cancel the dog. Dr. Halphrin assured the Board that the District Office will make a master calendar of all sites to ensure no cancellations in the future. Ms. Rocha brought up about the contract to CSM in the amount of $2,750.00, that it does not included 4B or 4C. Dr. Halperin reply 4B is not needed and 4C is being looked into. If added services are needed an amendment contract will be filed and brought back to the Board. Moved by: Ms. Sexton Seconded by: Mr. Layton (5/0/0) CM

7.2 Minutes of Regular Meeting June 12, 2008 CM

7.3 Warrant Register CM

7.4 Purchase Order Report #07 -08.19 CM

7.5 Human Resources Report CM Enclosure

7.6

2008-2009 Annual Contracts CM Enclosure

7.7 MOU with Mount St. Mary's College Internship Program

8.0 INSTRUCTIONAL PROGRAM AND STUDENT ACTIVITIES Action Enclosure

8.1 Revision of Board Policy 5131 (a) and AR 5020 (c) It is recommended that the Board approve the revised Board Policy 5132 (a), AR 5020 (c). Moved by: Ms. Sexton Seconded by: Mr. Bird (5/0/0)

6/26/08 Action Enclosure

8.2

2008-2014 Mathematics Textbook's Adoption Regarding Committee Display It is recommended that the Board approve the Mathematics Textbook programs recommended to the Board of Trustees by the District's Mathematics Textbook Committee. Discussion regarding articulation of math spiraling between sites. Moved by: Mr. Bird Seconded by: Mr. Layton Acton-Agua Dulce Unified School District Recommended Mathematics Textbook Materials Adoption June 2008 GRADE PUBLISHER Program Title

ADOPTION LEVEL PERIOD

K-5 Houghton Mifflin Company Houghton Mifflin California Math 2008 - 2014
7-8 Pearson Prentice Hall Prentice Hall Mathematics & 2008 - 2014 Prentice Hall Algebra
4-8 Harcourt School Publishers California Fast Forward Math 2008 - 2014
Intervention High McDougal Littell California Algebra 1 2008 - 2014
School California Algebra Intervention
California Algebra 2 Geometry High McDougal Littell
Consumer Economics and 2008 - 2014 School (Nextext)
Personal Finance High Houghton Mifflin Co.
Precalculus with Limits: A 2008 - 2014 School Larson, Hostetler, Edwards
Graphing Approach, Fifth Edition High Houghton Mifflin
Calculus of a Single Variable 2008 - 2014 School Larson, Hostetler, Edwards Eighth Edition

6/26/08 Discussion Ms. Oppenheim referred to the chart above to add (oversight) Algebra Intervention and Geometry to the High School. She was asked by Ms. Rocha to define passing, which is 70% end of year assessment (benchmark). She continued to report the students are divided into three class, general education, SDC/resource, and honors. See attach chart. Mr. Distaso replied that the action being taken tonight is to adopt the textbooks that were on display at the June 12th meeting. The staff supports this adoption, with that in mind, we should buy all textbooks; district wide, at the same time. The money will be there at the bottom of the year end budget. Ms. Rocha replied that when we get the bottom line, we should come back and address any budget problems with purchasing more textbooks. I do not want to hear or see that do not have enough textbooks. Mr. Distaso explained that the purchase of the adopted textbooks would be district wide and the number of books would be based on our enrollment.

9.0 PERSONNEL Action

9.1 Approve Declaration of Indefinite Compensation It is recommended that the Board adopt the following Declaration: "As a result of financial uncertainties, negotiations, legislation, and other Factors, the Governing Board hereby declares that all management, confidential, and other unrepresented employees salaries are declared indefinite for 2008-2009".9.1 was removed because the item was carried over from last meeting.

10.0 PUBLIC HEARING/ADOPTION OF DISTRICTS INITIAL PROPOSAL

10.1 Public Hearing- Initial Proposal from the District to Acton-Aqua Dulce Teachers Association (AATA). Board President, Mark Distaso, will declare a Public Hearing, pursuant to Government Code Sections 3547(a), to hear public comments regarding the Initial Proposal from the District to AATA for collective bargaining with AA T A for the 2008-2009 school year. Mr. Distaso opened and closed Public Hearing with no public speaking. Open Public Hearing: 8:25 p.m. Closed Public Hearing: 8:26p.m. Action Enclosure

10.2 Adoption of the District's Initial Proposal to AATA. Request adoption of the District's Initial Proposal for purposes of negotiations. It is recommended the Board of Trustees adopt the District's Initial Proposal to AATA, as presented. Moved by: Ms. Sexton Seconded by: Mr. Bird Roll call vote: (5/0/0)

6/26/08

11.0 PUBLIC PARTICIPATION AT BOARD MEETINGS The Board of Trustees recognizes that citizens of the community have the right and are encouraged to attend Meetings of the Board, and to observe its deliberations. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a disability related modification or accommodation in order to participate in a meeting should direct such request to the District Superintendent at 661-269-5999, ext. 102 at least 48 hours before the meeting, if possible. Procedures have been established for citizens to place matters directly related to school district business on the agenda of any regular Board Meeting. Requests for placement must be made in writing and delivered to the office of the District Superintendent not later than 4:00 p.m. on the 6th business day prior to the Meeting. The position of the item on the agenda will be determined by the Superintendent, who may consult with the Board President on the matter. Items placed on the agenda by the public will be for information and discussion, so that the Board may be advised of the views of the community. Members of the public may address the Board regarding items on the agenda before or during the Board's consideration of the items. Prior to the start of the Meeting, persons wishing to speak are requested, on forms provided, to indicate their name, address, and item on which they intend to speak. If the matter is listed as an item for Board action, the Board will not take action until persons who have requested to speak have done so. Unless otherwise approved by the Board, the total time allotted to all persons wishing to speak to an item will be 3 minutes. These comment time allocations cannot be assigned by one member of the public to another for the purpose of extending the period of public comment by anyone person. Each person who addresses the Board must first be recognized by the presiding officer. Comments must be addressed to the Board as a whole and not to individual staff Members or District employees. The Board and staff are not obligated to comment on or respond to addresses by the public. Persons appearing before the Board are reminded, as a point of information that Members of the Board are without authority to act independently, as individual's, in official matters. No person is granted any privilege by the Board to make statements that may be considered defamatory or otherwise actionable by other persons, including District officers and employees. To address the Board on an item not on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you during the Comments portion of the Meeting. Upon recognition, state your name and make your statement. For items not on the agenda, please note the following stipulation of the Brown Act. Pursuant to the Brown Act, Governing Board Members cannot discuss any item which does not appear on the agenda. The Governing Board may provide a reference to staff or other resources of information, request staff to report back at a subsequent Meeting, or direct staff to plan an item on a future agenda. Complaints against employees are addressed in closed session, and the District's complaint procedure should be followed before discussion with the Board.

6/26/08

12.0 BUSINESS AND FINANCIAL MANAGEMENT Information (Monthly-as of 06/09/08) Agua High Dulce Desert Meadowlark Vasquez Current Student Count Klnderqarten 54 60 First 50 63 Second 62 68 Third 51 69 Fourth 62 92 Fifth 54 91 Sixth 1 165 Seventh 160 Eighth 164 Ninth 140 Tenth 143

Eleventh 123 Twelfth 141 Other Programs Home School 0 0 0 0 Opportunity Proqram 0 0 0 29 Virtual Academy 0 0 0 59 Total 334 489 443 635 October-07 CBEDSCount Kindergarten 52 55 First 44 61 Second 59 64 Third 49 65

Fourth 60 83 Fifth 52 92 Sixth 1 163 Seventh 159 EiQhth 169 Ninth 142

Tenth 148 Eleventh 124 Twelfth 144 Home School Opportunity Proqram 28

Virtual Academy 1 7 1 23 Total 318 498 421 609 # Increase or Decrease SinceCBEDS +16 -8 +22 +26

6/26/08 Discussion Enclosure Action

12.1 Transportation Fees 2008-2009 It is recommended that the Board approve the 15% increase in transportation fees for the school year 2008-2009 Moved by: Mr. Ron Bird Seconded by: Ms. Leona Sexton (4/1/0) Discussion Mr. Layton replied that there has been several increases within the past 5 years. He suggested either decrease, surcharge with a beginning date and end date (9 month charge), or adjustment for lower income families. Mr. Distaso replied that at the last meeting the chart reflects little changes in ridership. Mr. Distaso is concerned with the States cut backs that we might encroach on the general fund. In the past, the encroachment has been about $64,000.00 to the general fund. Ms. Rocha replied that we need to recoup some of the cost and try not to take money out of the general fund and the classrooms. Ms. Sexton replied that by increasing the fee it should help us get caught up. Mr. Shanefield recommended that we round off all transportation fees to the nearest one dollar. Due to the report provided last meeting with rate increase amounts. Mr. Shanefield was able to lower the cost of athletic transportation by decreasing out sourcing. Mr. Distaso recommended that administration keep reports of riders. . Compare ridership percentage to ADA and revisit it at the end of the year. Mr. Distaso asked the board if they would like to bring up the athletic departments being charged for transportation to sporting events in the future. It was declined by all not to move forward. Mr. Distaso called for a vote:

12.1 A, 15% increase with each dollar amount being rounded to the nearest one dollar. Votes (4-1-0)

12.1 B, Qualified Families of Free/Reduced program cost to reflect a decrease of 43% of the new increased amount. Votes (5-0-0)

6/26/08 Action Enclosure

12.2 Five Year Deferred Maintenance Plan It is recommended that the Board approve the Five Year Deferred Maintenance Plan as modified regarding the Extreme Hardship application for the Acton Elementary Fire Alarm project. Moved by: Mr. Ron Bird Seconded by: Ms Leona Sexton (5/0/0) Discussion Dr. Halperin wanted to clarify what he said at the previous meeting, my interest in this is only to apply and get in line, if we have to tag the money, that's fine. I don't wish the board to spend the money. Ms. Rocha is concerned as to where the money is coming from. Mr. Distaso recommended finding the money source, to tag it and put it into deferred maintenance, and assign a program number. Mr. Distaso ask Dr. Halperin about the district allocated additional $75,000.00 match money for 08- 09 school year because of no match for 77479. Dr. Halperin believed that the cost for the project would be $150,000.00 over two years. Mr. Distaso recommends that we look at the end of the year funding that falls to the bottom, take $75,000.00, and use it to fund this program number, that would be creative my Ms. Buechner in our manitance account. This process will help because in a later date we are not trying to find the money to fund this project. Mr. Bird replied that it is a great deal, $150,000.00 of work for $75,000.00. That needs to be done. The Board, Dr. Halperin, and Ms. Buechner all agree with the program process.

12.3 Bond November 2008 Discussion The Board will be having a special workshop meeting on June 30, 2008 at 9:30 a.m. at Acton School to discuss alternative financing and bond strategy. Mr. Distaso replied that this is the process leading up to whether to place the bond on the ballot by August. The Board was informed by Mr. Layton that he would be attending via phone conference. Mr. Bird provided some information on alternative construction materials. Hearing 12.4 Enclosure (Entire Budget document will be available to view at the Board meeting or in the district office.) Public Hearing: 2008-2009 District Budget There will be a Public Hearing regarding the 2008-2009 District Budget. Open Public Hearing: 9:33 p.m. Close Public Hearing: 9:58 p.m. Discussion

6/26/08 Ms. Buechner presented the 2008-2009 Annual Budget with a power point presentation (see attach). She is excited about the way the district is going and she feels that the governor's budget did not come in as bad as we thought. Mr. Distaso replied that categorical funds were not utilized from LACO and were applied to categorical restricted funds, and to free up our unrestricted funds, which is a one time funding. Ms. Buechner announced that the end of year balance is positive. With ADA growing due to Virtual Academy and kindergarten is projected to be higher in the coming year. She also projected that the next three years will have positive balance, providing that ADA continues to increase. Mr. Distaso replied that this is the first step towards the Master Plan. Ms. Rocha was concerned with Page 3, Special Education cost being that high, would it be cost effective to bring a certificated teacher to the district to service the special needs students. Mr. Buechner replied that we have to send them out of the District, as it would cost the district more to provide the teachers and facilities to accommodate the special needs students. Mr. Distaso: Pupil Transportation, page 3, $90.000.00 our district contributions to our transportation deficit, we are 1/3rd higher then we thought. We raised it by $6,000.00 and we still need to do something. Mr. Distaso replied that Dr. Halperin has some ideas on how to apply these balances. It will be discussed in a future meeting. We need to have a reserve due to State cut backs. Public speaking: Acton School reopening from Lillian Smith Mr. Distaso replied that it would help transportation but the issue of Acton School reopening would need a one time funding to get it reopened and then getting the money to keep it running. It would have to come from a kick back from the State to support the opening. Action

12.5 Approve the 2008-2009 District Budget It is recommended that the Board approve the 2008-2009 District Budget. Moved by: Mr. Ron Bird Seconded by: Ms. Leona Sexton (5/0/0) Discussion Enclosure Action

12.6 Replacement of Portables It is recommended that the Board approve the replacement of Portables at Vasquez High School. Moved by: Mr. Ron Bird Seconded by: Ms. Leona Sexton (5/0/0) Discussion

6/26/08 Dr Halperin referred to the MOT report (see attached). He reported that replacement of 13 portables with 9 newer portables with 2 classrooms in each including Air conditioning and heating. Mr. Shanefield provided pictures of the portables that would be purchased. He told the board, I can make it happen, if you decide tonight. The project would be completed by Labor Day/start of school 2008. He continued to say he has his name on some bigger buildings and when they become available, he will bring information back to the board. Ms. Rocha asked him to keep a look out for a cafeteria building with shade. Mr. Distaso replied that this is a one time cost being spent. Action

12.7 Refund of Developer Fees It is recommended that the Board approve the refund of Developer Fees in the amount of $2,892.12 for over payment of commercial building destroyed in fire. Discussion: The refunds of developer fees are from the new construction where the Sizzler Restaurant burned down. Moved by: Ms. Sexton Seconded by: Mr. Bird (5/0/0) Action

12.8 GASB 45 Valuation It is recommended that the Board approve the GASB 45 Actuarial Valuation of the District Retiree Health Insurance Program. It was recommended to read and understand the report. Dr. Halperin stated that we are too small to do some of these items. Moved by: Mr. Bird Seconded by: Mr. Layton (5/0/0)

13.0 CORRESPONDENCE/PROPOSALS/REPORTS Mr. Shanefield reported: We started to do a walk thru with Johnson Control. We anticipating around $40,000.00 in reimbursement for repairs that we paid for and were not done correctly. The custodians are team cleaning at all sites. Based on information we received from Ray Bickel we are on the SAB list and moving down the list for reimbursement. Mr. Shanefield filed a contract with Desert Wind League. They paid $17,000.00 to replace the field at Acton School. Ms. Rocha was concerned with Desert Winds 8 year contract is to long.

13.1 Report by Superintendent VHS Gym Update

6/26/08 No report

13.2 Reports by Principals and Director of Business Services MOT Report

13.3 Reports by Employee Organizations Ms. Van Ornum, math teacher from High Desert, presented a report from the Leadership Team Meeting (see attach). In the report it suggested a new schedule for High Desert and changes to the handbook. Ms. Davis, math teacher from High Desert, had concerns with the library, as she is moving to VHS and does not want to see the Library close. Dr. Halperin replied that the Library is not closing and he is working on this issue.

13.4 Report by Student Representative

13.5 Communication with Town Councils

13.6 Committee Reports Education Committee Facilities Committee Budget Committee Creative Funding for Campus Improvements Committee District Master Plan Committee Joint Use Committee

13.7 Reports by Board Members Acton School Rummage sale in the parking lot, Saturday, June 28, 2008 from 8:00am-2:00pm.

13.8 Discussion by Board Members

6/26/08

14.0 DISTRICT ORGANIZATION AND BOARD OPERATIONS

14.1 For Board Reference: Current District Committee Members Education Creative Funding for Campus Improvements David LeBarron Lisa Harmon Kathy Howald (Chair) (Chair) Deborah Jauregui- Lillian Smith Rocha Jean WriQht Facilities District Master Plan Ron Bird Tana Lampton Kathy Howald (Chair) Michael Hughes (Vice Chair) (Board Liaison) Mark Distaso Mike Foster Paul Sexton (Board Liaison) Curtis Garrick Sandy Madsen Cari McLane Deborah Jauregui-Rocha Budget Joint Use Committee Michael Hughes Mark Distaso Leona Sexton (Board Joanne Archer (Chair) (Board Liaison) Liaison) Cynthia Pattison Jacki Smith Gaylen Barlett Renee Godinez Scott Griffin Kathy Howald Mike Hughes John James Jim Jennings Lee Jennings Tim Jorgenson Charleen Klein Cory Lovers Cari McLane Bob Milewsky Dick Morris Vicky Moss Sharon Roberts Laura Skorich Lillian Smith Peg Spry (ALTERNATE) Barbara Stoner Kelly Teno Pam Wolter (ALTERNATE) Norm Hickling (Liason for supervisor Michael Antonovich

15.0 FUTURE AGENDA ITEMS Education Foundation Discussion - Discretion of Education Enhancement Funds Alignment of District Curriculum Formulation of Board Policy District Facility Planning Modernization Revision of Technology Plan

16.0 CALENDAR September 11, 2008 Board Meeting, 7:30p.m., Meadowlark School June 30, 2008: add Workshop Meeting, 9:30 a.m., Acton School July 10, 2008: add July 24, 2008: canceled Board Meeting, 7:30p.m., Meadowlark School August 28,2008 Board Meeting, 7:30p.m., Meadowlark School Board Meeting, 7:30 p.m., Meadowlark School Canceled July 24, 2008 Board Meeting Added July 10, 2008 Board Meeting Added June 30, 2008 Workshop Meeting

6/26/08 Action Action

17.0 CLOSED SESSION The Board will consider and may act on any of the following items in closed session. Any action taken in closed session will be reported in open session as required by law. Closed Session may be called at any time during a formal meeting by motion of the Board of Education for the purpose of discussing a personnel problem, a pupil problem, land purchase, consultation on a legal problem with an attorney, and with employee organizations in regard to salaries andlor fringe benefits. All formal action involving such matters must be made in an open meeting. A. Employer/Employee Relations (With respect to every item of business to be discussed in closed session pursuant to Government Code Section 54957.6) B. Government Code section 54957.6 CONFERENCE WITH LABOR NEGOTIATORS Agency designated representative: Superintendent and James Fernow, District's Chief Negotiator Employee Organization:

17.1 Report of Action Taken in Closed Session The Board will report any action taken in closed session as required by law. No action was taken.

18.0 ADJOURNMENT

18.1 The Regular Meeting of the Board of Trustees adjourned at 10:47 p.m. Moved by: Ms. Sexton Seconded by: Mr. Bird (5/010)

6126/08 Respectfully submitted, SECRETARY TO THE BOARD PRESIDENT VICE PRESIDENT CLERK MEMBER MEMBER

6/26/08

To Board Agendas and minutes index
To Acton Agua Dulce Unified School District page
To the Vanguard News Home page