Acton Agua Dulce Unified School District

School Board Meeting Agenda

ACTON-AGUA DULCE UNIFIED SCHOOL DISTRICT

ORGANIZATIONAL MEETING OF THE BOARD OF TRUSTEES

Thursday, January 13, 2005 – 7:30 P.M. -- ACTON SCHOOL

Posted January 11, 2005

1.0 OPENING OF MEETING

1.6 District Planning: Road Map for the Future

1.7 Comments from the Public

PUBLIC PARTICIPATION AT BOARD MEETINGS

The Board of Trustees recognizes that citizens of the community have the right and are encouraged to attend meetings of the Board, and to observe its deliberations.

Procedures have been established for citizens to place matters directly related to school district business on the agenda of any regular board meeting. Requests for placement must be made in writing and delivered to the office of the District Superintendent not later than 4:00p.m. on the 6th business day prior to the meeting. The position of the item on the agenda will be determined by the Superintendent, who may consult with the Board President on the matter. Items placed on the agenda by the public will be for information and discussion, so that the Board may be advised of the views of the community.

Members of the public may address the Board regarding items on the agenda before or during the Board’s consideration of the items. Prior to the start of the meeting, persons wishing to speak will, on forms provided, indicate their name, address, and item on which they intend to speak. If the matter is listed as an item for Board action, the Board will not take action until persons who have requested to speak have done so. Unless otherwise approved by the Board, the total time allotted to all persons wishing to speak to an item will be 3 minutes. These comment time allocations cannot be assigned by one member of the public to another for the purpose of extending the period of public comment by any one person.

Each person who addresses the Board must first be recognized by the presiding officer. Comments must be addressed to the Board as a whole and not to individual staff members or District employees. The Board and staff are not obligated to comment on or respond to addresses by the public.

Persons appearing before the Board are reminded, as a point of information, that members of the Board are without authority to act independently, as individuals, in official matters. No person is granted any privilege by the Board to make statements that may be considered defamatory or otherwise actionable by other persons, including District officers and employees.

To address the Board on an item not on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you during the Comments portion of the meeting. Upon recognition, state your name and make your statement. For items not on the agenda, please note the following stipulation of the Brown Act.

Pursuant to the Brown Act, Governing Board members cannot discuss any item which does not appear on the agenda. The Governing board may provide a reference to staff or other resources of information, request staff to report back at a subsequent meeting, or direct staff to plan an item on a future agenda.

Complaints against employees are addressed in closed session, and the District’s complaint procedure should be followed before discussion with the Board.

2.0 CONSENT MOTION

2.1 Approve the consent calendar as written.

2.2 Approve the Minutes of the Regular Meeting held on December 9, 2004 and the Special Meeting Minutes of December 21, 2004.

2.3 Approve Purchase Order Report #04-05.9.

2.4 Accept Warrant Register Report.

2.5 Payment of Stipends.

2.6 Approve Requests to Use Facilities.

2.7 Approve the donation of listed items.

2.8 Ratify the renewal of the Scotsman lease for portable buildings.

2.9 Accept the retirement of Elva “Cookie” Fessler at the end of the 2004-2005 school year.

2.10 Approve contract with Lozano Smith Legal Firm, for services as needed.

2.11 Approve spring coaching positions.

2.12 Approve contract for Juvenile Court Liaison Program.

2.13 Approve resolution # 04-05.13 Adopting Supplementary Uniform Complaint Procedures

2.14 Approve Jennifer Noga as an alternate member to the Santa Clarita Valley Food Services Joint Power Authority Board and Adopt Resolution #04-05.15 confirming this approval.

2.15 Approve Jennifer Noga as an alternate participant for the SIRMA I and SIRMA II board meetings.

2.16 Approve resolution # 04-05.14 regarding annual accounting of developer fees for the 2003-2004 school year.

2.17 Approve Inland Inspections and Consulting Contract for inspection services on the manufacturing end of the restroom facilities to be installed at Meadowlark and High Desert Schools

2.18 Approve Perkins Grant Application

2.19 Approve resignation of Stacey Bailey with corrected effective date of December 17, 2004

2.20 Approve service agreement for STAR (Success Through Awareness and Resistance) program with the sheriff’s department.

2.21 Ratify employment of William DeHart, teacher at Agua Dulce School.

3.0 CORRESPONDENCE/PROPOSALS/REPORTS

3.2 Reports by Principals and Director of Business Operations

3.3 Transportation Report

3.4 Reports by Employee Organizations.

3.5 Report by Student Representative.

3.6 Reports by Town Councils

3.7 Reports by Board Members.

3.8 Discussion by Board Members.

Report 4.1 Enrollment Report

5.0 INSTRUCTIONAL PROGRAM AND STUDENT ACTIVITIES

Report 5.1 Receive report from Director of Curriculum and Instruction.

6.0 PERSONNEL

None

7.0 BUSINESS AND FINANCIAL MANAGEMENT

Discussion 7.2 Discuss Class Size Reduction:Consider changes for 2005-2006

8.0 FUTURE AGENDA ITEMS Following completion of the developer fee study:

1. Regional Planning

2. Public Hearing on Developer Fee Increase to Statutory Rates

9.0 CALENDAR

1/27 - Meeting of the Board of Trustees

1/27 – LA County Trustees Association Meeting 6:30p.m.

10.0 CLOSED SESSION

11.0 ADJOURNMENT

January 13, 2005

WILLIAMS SCOTSMAN, INC. 4007 Santa Tomas Place Newbury Park CA 91320-2829

SCOTSMAN Phone. 805-375-7069

Fax: 805-375-0320

Mobilee Offices - Storage Products Toll free: 800 -782-1500

And More Susan. Harrod, Sr. Sales Representative

QUOTATION NO.958772-1

cusTOMER SHIP TO GUOTE DATE

Linda Wagner Acton-Agua Duke Union School District December 09, 2004

Acton-Aqua Dulcc Union School District QUOTE EXPIRATION

32248 Crown Valley Rd Acton, CA Jamzary 08, 2005 Acton, CA 9351.00068

PHONE: (661)269-5999 -FAX: (661)269-0849 E-MLAIL:

UNIT DESCRIPIION & PRICING

44 x 24 DSO Classrooms (40 x 24 box size) per the enclosed foorplan

INSURANCE VALUATION $28,621.00 DELIVERY FREIGHT: $1,791.00 MONTHLY LEASE RATE: $435.00 BLOCK AND LEVEL: $2,305.00 MINIMUM TERM: 36 months KNOCKDOWN $2,305.00

RETURN FREIGHT $1,791.00

Q CIIECK DESLRED OPTIONS
INITIAL OPTIONS EXT. AMT. MONTHLY OPTIONS EXT. AMT.

FINAL OPTIONS EXT. AMT.

Sec Page 2 for more details regarding this quotation

CUSTOMER: TI YLE: DATE::

Acton--Aguaa Dulce Union _ l S School District

To: Board of Trustees

From: Linda Wagner

Date 10-26-04

RE: Vasquez High School DSA Issues and Gymnasium Recommendation

The following information was sent to me via email from the state analyst who reviewed the gym facility. The following is his first report relative to work needed on the gym:

I have performed a cursory review of the submitted documents and provide the comments below, which identify additional information that we would need. This additional information would allow us to more completely identify and assess the primary design and construction issues associated with requirements for DSA approval/certification of the facility. We recommend that you consult with your architect and consultant engineers when reviewing these comments. While we can offer guidance regarding design and construction requirements, you and your consultants will ultimately need to determine whether or not the rehabilitation of this facility is viable from a cost/time perspective.

This particular facility, being an existing non-DSA approved structure, would be classified as a "rehabilitation project" (rehabilitation of existing nonconforming building for use as a school building). Title 24 regulations approved in January 2004 allow DSA to approve existing nonconforming buildings for use as a school building. These regulations include administrative standards contained in Title 24, Part 1, Section 4-307, and structural standards contained in Title 24, Part 2, Division VI-R in Chapter 16A).

We also have posted a guideline document on our website (www.dsa.dgs.ca.gov) click on "publications", scroll down to "Adaptive Reuse -An Option for California's Schools).

The primary steps in this process include:

1. Assessment of the existing building design for code conformance, including all disciplines (structural, fire-life safety, accessibility, mechanical, electrical, plumbing, energy efficiency)

2. Assessment of the existing construction (complete verification of as-built conditions) 3. Determination of alterations that are needed for DSA approval, and preparation of drawings & specifications

4. DSA review and approval of plans & specifications

5. Construction phase, with comprehensive inspection and testing program

Fire and Life-Safety

1. We understand that the building is a "mufti-use" or gymnasium type use occupancy. The building code occupancy classification would be A2. 1, and would require fireresistive construction or alternatively fire sprinklers. The building does not appear to he one-hour fire restive construction, in which case fire sprinklers would be required. A complete code analysis for occupancy, type of construction, exiting, and other provisions pertaining to A2.1 occupancies is needed.

Accessibility

1. Site plan indicating paths of travel from public way, other structures and restroom facilities

2. Specifications and detailing of accessible entrances/exits, drinking fountain

Structural

1. The design calculations appear to be based on model building code (1997 UBC), and need to address the California Building Code requirements (1997 UBC and DSA amendments). No seismic design computations were found. 2. Structural steel frame design/detailing provided does not appear to provide a lateral bracing system for frames. Wall framing elevations and complete roof framing plan, showing all framing and bracing elements and connection detail references would be helpful.

3. Documentation of special inspection and testing of all welded and high-strength bolted connections (e.g. steel frames) is needed.

4. Documentation of structural adequacy of the roof/wall covering (tension fabric?) is needed.

Architectural and Other:

1, Architectural site plan and other typical architectural plans, such as elevations, floor plan, roof plan, Site plan showing adjacent buildings, location of this building on the campus site, fire access, any gates or other restrictions on access, 1. Mechanical plans for ventilation, heating and air conditioning (if any). 2. Electrical design drawings for lighting, emergency lighting, fire alarm.

3. Energy efficiency compliance documentation (Title 24, Part 6), if there is heating or air conditioning. Lighting requires documentation (we presume this building has lighting).

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