Acton Agua Dulce Unified School District

Board meeting moved to 12-14-04 due to the death of a long serving maintenance person and the conflict with his funeral.

School Board Meeting Agenda

1st Interim Budget Assumptions

Regular Meeting of the Board of Trustees

Acton, California

MEADOWLARK SCHOOL

Thursday, December 9, 2004 – 7:30 p.m.

The Board will Open the Regular Meeting at 6:30 p.m. then

Recess to Closed Session to Discuss Personnel and Student Matters.

The Regular Meeting will Convene at 7:30 p.m.

1.0 OPENING OF MEETING

1.1 Called to order by ____________________ at ______ p.m.

1.2 Members present: C F Ma Me S

1.3 Pledge of Allegiance to the Flag led by _________________

1.4 Administration Present: _____________________________

Action 1.5 Adopt Agenda as Presented.

It is recommended that the December 9, 2004 agenda be approved as presented to the Board. All corrections to the agenda will be submitted at this time.

Moved by C F Ma Me S Seconded by C F Ma Me S

that the December 9, 2004 agenda be approved as presented.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Discussion 1.6 District Planning: Road Map for the Future Continue planning discussion. Focus on receiving community input regarding recommended instructional improvements for the future.

1.7 PUBLIC PARTICIPATION AT BOARD MEETINGS

The Board of Trustees recognizes that citizens of the community have the right and are encouraged to attend meetings of the Board, and to observe its deliberations.

Procedures have been established for citizens to place matters directly related to school district business on the agenda of any regular board meeting. Requests for placement must be made in writing and delivered to the office of the District Superintendent not later than 4:00p.m. on the 6th business day prior to the meeting. The position of the item on the agenda will be determined by the Superintendent, who may consult with the Board President on the matter. Items placed on the agenda by the public will be for information and discussion, so that the Board may be advised of the views of the community.

Members of the public may address the Board regarding items on the agenda before or during the Board’s consideration of the items. Prior to the start of the meeting, persons wishing to speak will, on forms provided, indicate their name, address, and item on which they intend to speak. If the matter is listed as an item for Board action, the Board will not take action until persons who have requested to speak have done so. Unless otherwise approved by the Board, the total time allotted to all persons wishing to speak to an item will be 3 minutes. These comment time allocations cannot be assigned by one member of the public to another for the purpose of extending the period of public comment by any one person.

Each person who addresses the Board must first be recognized by the presiding officer. Comments must be addressed to the Board as a whole and not to individual staff members or District employees. The Board and staff are not obligated to comment on or respond to addresses by the public.

Persons appearing before the Board are reminded, as a point of information, that members of the Board are without authority to act independently, as individuals, in official matters. No person is granted any privilege by the Board to make statements that may be considered defamatory or otherwise actionable by other persons, including District officers and employees.

To address the Board on an item not on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you during the Comments portion of the meeting. Upon recognition, state your name and make your statement. For items not on the agenda, please note the following stipulation of the Brown Act.

Pursuant to the Brown Act, Governing Board members cannot discuss any item which does not appear on the agenda. The Governing board may provide a reference to staff or other resources of information, request staff to report back at a subsequent meeting, or direct staff to plan an item on a future agenda.

Complaints against employees are addressed in closed session, and the District’s complaint procedure should be followed before discussion with the Board.

2.0 CONSENT AGENDA

Action 2.1 It is recommended that the following Consent Agenda items be approved:

2.2 Approve the Minutes of the Regular Meeting held on November 18, 2004.

2.3 Approve Purchase Order Report #04-05.8

2.4 Accept Warrant Register Report

2.5 Payment of Stipends

2.6 Approve Requests to Use Facilities

2.7 Approve the donation of listed items.

2.8 Approve Perkins Waiver Request.

2.9 Approve service agreement for STAR (Success Through Awareness and Resistance) program with the sheriff’s department.

2.10 Approve classified agreement with CSEA.

2.11 Approve refund of Developer Fees

Moved by C F Ma Me S Seconded by C F Ma Me S

that the above Consent Agenda items be approved.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

CM 2.2 That the Board approve the Minutes of the Regular Meeting held on November 18, 2004.

Enclosure

CM 2.3 That the Board approves Purchase Order Report #04-05.8.

Enclosure

CM 2.4 That the Warrant Register is accepted by the Board for information and discussion.

Enclosure

CM 2.5 That the Payment of Stipends be approved

CM 2.6 That the Board approves the requests to use school facilities.

CM 2.7 That the Board approves the donation of the following items:

Item Donated by

Photo Scanner, Cables, Drives, Software Dupin America

CM 2.8 Approve Perkins waiver request.

CM 2.9 Approve service agreement for STAR (Success Through Awareness and Resistance) program

with the sheriff’s department.

CM 2.10 Approve classified employee agreement with CSEA.

CM 2.11 Approve refund of Developer Fees to Raul Banuelos:

$3,841.70 - Total Sq. Ft. – 1874 @ $2.05 per sq. ft.

3.0 CORRESPONDENCE/PROPOSALS/REPORTS

3.1 Report by Superintendent

3.2 Reports by Principals and Staff

3.3 Transportation Report

3.4 Reports by Employee Organizations

3.5 Report by Student Representative

3.6 Report from Town Councils

3.7 Reports by Board Members

3.8 Discussion by Board Members

Park & District Cooperation

3.9 Special Report: Community Library Update

4.0 DISTRICT ORGANIZATION AND BOARD OPERATIONS

Report 4.1 Enrollment Report

Report 4.2 Enclosure Receive updated report regarding the possible purchase of portable buildings, and the impact of these purchases on future construction. Review the various options for portable classroom purchases.

Action 4.3 Approve recommendation of the administrative hearing panel, relative to students #04-05.3, 04-05.4, and 04-05.5

Moved by C F Ma Me S Seconded by C F Ma Me S

Approve recommendations of the administrative hearing panel, relative to students #04-05.3, 04-05.4, and 04-05.5

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Action 4.4 Take action following board discussion relative to board elections.

Moved by C F Ma Me S Seconded by C F Ma Me S

Take action following board discussion relative to board elections.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

5.0 A. INSTRUCTIONAL PROGRAM AND STUDENT ACTIVITIES

Instructional Improvements:

Report 5.1 Receive report from Director of Curriculum and Instruction.

6.0 PERSONNEL

Action 6.1 Accept resignation of Stacey Bailey, science teacher, Vasquez High School, effective once a suitable replacement has been hired and is in place.

Moved by C F Ma Me S Seconded by C F Ma Me S

Accept resignation of Stacey Bailey, science teacher, Vasquez High School, effective once a suitable replacement has been hired and is in place.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Action 6.2 Accept resignation of Jenny Prisaznik, Account Clerk.

Moved by C F Ma Me S Seconded by C F Ma Me S

Accept resignation of Jenny Prisaznik, Account Clerk.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me

Action 6.3 Accept employment of Polly Bishop, Account Clerk.

Moved by C F Ma Me S Seconded by C F Ma Me S

Accept employment of Polly Bishop, Account Clerk.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me

7.0 BUSINESS AND FINANCIAL MANAGEMENT

Report 7.1 Receive report regarding the Scotsman contract.

Report Enclosure7.2 Receive the first interim financial report.

Action Enclosure 7.3 Accept the first interim report for the 2004-2005 school year.

Moved by C F Ma Me S Seconded by C F Ma Me S

that the first interim report for the 2004-2005 school year be accepted.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Report 7.4 Gym Update

Board members have strongly encouraged the district to submit our application to the state for approval of the VHS gym for many reasons, one of which is a part of code pertaining to liability issues. At the present time, we are informed by the state that we cannot apply for approval because there is no approval structure to approve against. This is due to the atypical nature of the structure. The Sacramento office of the State Architect has our plans, calculations, measurements and geotechnical reports in hand. They will work with the specialist on fabric, or “membrane” structures to consider whether approval specifications can be made for the VHS gym structure. Once approval specifications are in place, the district can apply to the Los Angeles office of the State Architect, and attempt to obtain approval. If the process is allowed to continue to that point, we anticipate receiving a list of things that we must do in order to obtain approval for the structure, including possible demolition work that will allow inspectors to view previously uninspected areas of the gym structure. Eventually, we hope to achieve full approval.

8.0 FUTURE AGENDA ITEMS

Facilities Hearing – January 2005

Revisit Class Size Reduction – January 2005

Following the Completion of the Developer Fee Study:

1. Regional Planning

2. Public Hearing on Developer Fee Increase to Statutory Rates

9.0 CALENDAR

10.0 CLOSED SESSION

Closed Session may be called at any time during a formal meeting by motion of the Board of Education for the purpose of discussing a personnel problem, a pupil problem, land purchase, consultation on a legal problem with an attorney, and with employee organizations in regard to salaries and/or fringe benefits. All formal action involving such matters must be made in an open meeting.

Action 10.1 Moved by C F Ma Me S Seconded by C F Ma Me S

that the Board adjourn to Closed Session at ______ p.m. for:

1. Student Matters

2. Personnel Matters

3. Negotiations

4. Litigation

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Action 10.2 Moved by C F Ma Me S Seconded by C F Ma Me S

that the Board reconvene to Regular Session at ______ p.m.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

11.0 ADJOURNMENT

Action 11.1 Moved by C F Ma Me S Seconded by C F Ma Me S

that the Regular Meeting of the Board of Trustees adjourn at ______ p.m., Thursday,

December 9, 2004.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Item 7.2 2004-2005

1st Interim Budget Assumptions

REVENUE – UNRESTRICTED

A 2.41% COLA on the District’s Base Revenue Limit (BRL) per average daily attendance (ADA), plus equalization aid of $13.04 per ADA. The District’s BRL is projected to be $$4,830.67 per ADA after deficit factor of 2.14% is applied.

The budget is developed upon projection of and ADA of 1885.72, based on prior year ADA. State will fund on prior year, just in case P-2 ADA comes in less due to possible declining enrollment.

Lottery is projected at $120 per ADA. Of that projection, $109 is Unrestricted and $11 is Prop 20 Restricted. We are projecting revenue from lottery to be $226,286

Revenue for K-3 Class Size Reduction Programs is budgeted at $248,704 based on an allocation of $928 for an enrollment of 268 students in 1st and 2nd grades.

Interest earnings are based on a rate of 1.35%.

The District is not participating in the County TRANS program this current year. An expense for the issuance of a TRANS is greater then the interest earned. We have cash in the County Facilities fund, which can be used for temporary cash flow purposes.

Mandated costs are projected at $0. Special Ed Mandated costs are $12,603.

REVENUE – RESTRICTED

State and Federal Categorical program revenues are based on prior year entitlements or entitlement letters received to date. Plus actual carryovers and audit adjustments.

EXPENDITURES

Due to declining enrollment, elimination of CSR in K and 3rd grades, and the reduction in 4th through 6th class sizes, teachers’ salaries have been reduced by 4 FTE for savings of $322,620.

Expenditures for two years service credit for teachers (STRS) and Classified (PERS) have been included in the budget. There are four teachers taking advantage of STRS two year incentive program at a cost of $21,687 per year for eight years. We anticipate a savings in the first 4 years of $104,096 as these teachers are at the top of the salary schedule and we anticipate the average replacement will come in at III-1 or III-2.

Eight classified employees are taking advantage of PERS two year incentive program at a cost of $80,332 per year for two years. PERS costs for 2 years will be approximately $160,662, payable over 2 years as we have 8 or 9 classified employees taking advantage. All these employees have been with the district a long time and are at the top of the salary schedule, some will be replaced with personnel at lower steps in the salary schedule and some of the positions have been eliminated.

Certificated and Classified Salaries have been reduced due to reductions in staff because of layoffs and closing of Acton Elementary.

Provision for step and column advancement for Certificated Employees and step increases for classified in the amount of $144,243 is included in the budget.

Health & Welfare are budgeted at the CAP of $9,437 plus Life Insurance at $65.

COPS I & II is budgeted in the General Fund, a change from the Capital Facilities Fund.

A contribution of $310,619 from unrestricted fund to the restricted fund reflects the General fund obligation to Special Ed, and a contribution of $76,873 reflects the districts match to the states deferred maintenance program.

All other expenditures are consistent with past budgets and revisions.

OTHER FUNDS

Fund 17 – Special Reserve

Fund 17 remains as a special reserve primarily for future payments on COPS I. A reserve of $241,421.74 represents the district commitment to have funds set aside to assure that the district can meet the next-year-out (2004-2005) payment on the COPS. These reserves will be used for the final payment.

Fund 14 – Deferred Maintenance

The district has added a budgeted amount of $76,873 to match funds in 2004-05 fiscal year, to be used per the districts Deferred Maintenance Plan.

Fund 25 – Capital Facilities

Income from developer fees is projected at $500,000. This revenue source will be used to cover lease expenditures, the relocation of portables to A.D, M.L, H.D, &VHS.

Fund 35 – County School Facility Fund

This is the State School Facilities (construction) Program. These funds represent dollars received for planning of the permanent high school facility and a new elementary school. This money was received through participation in a Hardship Appeal.

The money received for the new elementary school of $554,976 will be returned this year, as the district is not planning a new school at this time.

Fund 40

Special Reserve Fund for Capital Outlay Projects has a Beginning Balance projected at $25,000. These funds have not been budgeted in the 2004-05 year at this time.

Fund 56

Debt Service Fund. This fund records the Reserves for COPs II held with a Fiscal Agent. These funds will be used to make the final payment.

Long Term Debt

As of June 2004, the long-term debt balance is $4,209,244. This amount reflects the obligations related to the two Certificates of Participation and the lease obligations on relocatable buildings used to house district students.

Deficit Spending

We will not deficit spend this year and will be able to increase the ending balance so as to guarantee we have a positive certification for the next 3 years.

2005-2007 Budget Assumptions

As to the uncertainty of economic growth and declining enrollment the district is conservative in the second and third year out projections.

INCOME UNRESTRICTED

A 1.59% decrease in ADA (28 ADA) projected due to declining enrollment in 2005-06. No change in 2006-07 as enrollment appears to be stabilizing in the lower grades.

A 2.71% net COLA is projected for the revenue limit in 2005-06 and 2.60% net COLA is projected for the revenue limit in 2006-07.

Lottery Income is projected at $109 unrestricted and $12 restricted.

No income from Mandated Costs is projected.

Interest income projections remains at 1.35%

Other State Income is projected with a 2.7% increase in each fiscal year.

Unrestricted Contribution to the Restricted is projected to increase by 3.25% in fiscal year 2005-2006 and by 14% in 2006-2007 fiscal year. This is due to increases in salaries and COLA increases for supplies in Special Ed, Transportation, and On-going and Routine Maintenance.

There is an increase to the General Fund Unrestricted income of $53,668 for 2005-2006 and an increase of $26,386 in 2006-2007.

EXPENDITURES UNRESTRICTED

Certificated salaries are projected with an $114,569 step and column increase for 2005-06 and an $117,433 step and column increase in 2006-2007.

Classified salaries are projected with a $22,428 step increase in 2005-06 and a $23,101 step increase in 2006-07.

Employee benefits are projected with an increase of $99,352 for 2005-06 and a $94,621 increase in 2006-07. Increase are due to increase in salaries and increases in statutory benefits.

A 3.74% COLA is applied to supplies.

No changes projected at this time for Services and Other Operating Expenses.

Total expenditures increased for year 2005-06 by 2.96% and 2006-07 by 2.71%.

The General Fund Unrestricted ending balance shows no deficit spending in 2005-06 but there is a deficit of $8,389 in 2006-07. The deficit is caused largely to step and column increases and other costs going up faster than the COLA.

RESTRICTED FUNDS

The income and expenditures in restricted funds, except for Special Ed, Transportation and Routine and On-going Maintenance, are driven by the amount of categorical funds we receive.

Routine and On-going Maintenance is funded strictly from unrestricted funds.

INCOME – RESTRICTED

Federal income is projected with a 2.4% COLA increase in 2004-05 with no COLA increase in 2005-06 and 2006-07 fiscal year.

No increase to Local Income.

Unrestricted contributions to Restricted programs increase by 2% for 2005-06 and 2% for 2006-07.

Total Restricted Income decreases by .62% in 2005-06 and .30% in 2006-07.

EXPENDITURES – RESTRICTED

Certificated Salaries for Special Ed increases by 2.5% for step and column in each fiscal year.

Classified Salaries for Step increases in Special Ed, Transportation, and Routine and On-going Maintenance increase by 3%.

Employee benefits increase by 5% in each fiscal year.

Supplies increase by 3.74% in 2005-06. and 3.13% in 2006-07.

Total expenditures for 2005-06 increase by 2.84% in 2005-06 and 2.85% in 2006-07.

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