Acton Agua Dulce Unified School District

School Board Meeting Agenda. We have scanned and the enclosures for 4.2 and 7.4 which were not provided to the public on the schools website.

AGENDA – Regular Meeting MEADOWLARK SCHOOL

Tuesday, November 18, 2004 7:30 p.m.

The Board will Open the Regular Meeting at 6:30 p.m. then Recess to Closed Session to Discuss Personnel Matters and Potential Litigation. Correspondence from Attorney Grant Herndon of School’s Legal Service will be reviewed.

The Regular Meeting will Convene at 7:30 p.m.

1.0 OPENING OF MEETING

1.1 Called to order by ____________________ at ______ p.m.

1.2 Members present: C F Ma Me S

1.3 Pledge of Allegiance to the Flag led by _________________

1.4 Administration Present: _____________________________

Action 1.5 Adopt Agenda as Presented.

It is recommended that the November 18, 2004 agenda be approved as presented to the Board. All corrections to the agenda will be submitted at this time.

Moved by C F Ma Me S Seconded by C F Ma Me S

that the November 18, 2004 agenda be approved as presented.

Ayes____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

1.6 Recess to a reception welcome representative to the Board of Trustees

1.7 PUBLIC PARTICIPATION AT BOARD MEETINGS

The Board of Trustees recognizes that citizens of the community have the right and are encouraged to attend meetings of the Board, and to observe its deliberations.

Procedures have been established for citizens to place matters directly related to school district business on the agenda of any regular board meeting. Requests for placement must be made in writing and delivered to the office of the District Superintendent not later than 4:00p.m.on the 6th business day prior to the meeting. The position of the item on the agenda will be determined by the Superintendent, who may consult with the Board President on the matter. Items placed on the agenda by the public will be for information and discussion, so that the Board may be advised of the views of the community.

Members of the public may address the Board regarding items on the agenda before or during the Board’s consideration of the items. Prior to the start of the meeting, persons wishing to speak will, on forms provided, indicate their name, address, and item on which they intend to speak. If the matter is listed as an item for Board action, the Board will not take action until persons who have requested to speak have done so. Unless otherwise approved by the Board, the total time allotted to all persons wishing to speak to an item will be 3 minutes. These comment time allocations cannot be assigned by one member of the public to another for the purpose of extending the period of public comment by any one person.

Each person who addresses the Board must first be recognized by the presiding officer. Comments must be addressed to the Board as a whole and not to individual staff members or District employees. The Board and staff are not obligated to comment on or respond to addresses by the public.

Persons appearing before the Board are reminded, as a point of information, that members of the Board are without authority to act independently, as individuals, in official matters. No person is granted any privilege by the Board to make statements that may be considered defamatory or otherwise actionable by other persons, including District officers and employees.

To address the Board on an item not on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you during the Comments portion of the meeting. Upon recognition, state your name and make your statement. For items not on the agenda, please note the following stipulation of the Brown Act.

Pursuant to the Brown Act, Governing Board members cannot discuss any item which does not appear on the agenda. The Governing board may provide a reference to staff or other resources of information, request staff to report back at a subsequent meeting, or direct staff to plan an item on a future agenda.

Complaints against employees are addressed in closed session, and the District’s complaint procedure should be followed before discussion with the Board.

2.0 CONSENT AGENDA

Action 2.1 It is recommended that the following Consent Agenda items be approved:

2.2 Approve the Minutes of the Regular Meeting held on October 26, 2004.

2.3 Approve Purchase Order Report #04-05.7

2.4 Accept Warrant Register Report

2.5 Payment of Stipends

2.6 Approve Requests to Use Facilities

2.7 Approve the donation of listed items.

2.8 Approve roof repairs at Agua Dulce School in an amount not to exceed $11,000., to be funded from deferred maintenance funds.

2.9 Approve School Accountability Report Card for Agua Dulce School.

2.10 Approve stipended coaching positions for sports teams at Vasquez High.

2.11 Approve student teaching agreement with California State University Bakersfield.

Moved by C F Ma Me S Seconded by C F Ma Me S

that the above Consent Agenda items be approved.

Ayes____ Noes ____ Absent ____

Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

CM 2.2 That the Board approve the Minutes of the Regular Meeting held on October 26, 2004.

Enclosure

CM 2.3 That the Board approves Purchase Order Report #04-05.7.

Enclosure

CM 2.4 That the Warrant Register is accepted by the Board for information and discussion.

Enclosure

CM 2.5 That the Payment of Stipends be approved.

CM 2.6 That the Board approves the requests to use school facilities.

CM 2.7 That the Board approves the donation of the following items:

CM 2.8 That the Board approves roof repairs at Agua Dulce School in an amount not to exceed $11,000. These repairs are being done as a result of leaks. The roof repair work needed is extensive. This will be paid from deferred maintenance funds.

CM 2.9 That the Board approves the school accountability report card for Agua Dulce School.

CM 2.10 That the Board approves stipended coaches for sports teams.

CM 2.11 That the Board Approves student teaching agreement with California State University, Bakersfield .

3.0 CORRESPONDENCE/PROPOSALS/REPORTS

3.1 Report by Superintendent

3.2 Reports by Principals and Staff

3.3 Transportation Report

3.4 Reports by Employee Organizations

3.5 Report by Student Representative

3.6 Report from Town Councils

3.7 Reports by Board Members

3.8 Discussion by Board Members

4.0 DISTRICT ORGANIZATION AND BOARD OPERATIONS

Report 4.1 Enrollment Report

Report 4.2 Receive report regarding anticipated costs of the Acton School Closure and Portable Relocation Project versus anticipated savings, projected over 5 years.

Action Enclosure 4.3 Adopt Board Policy regarding Board Policies #5131(a)1: Conduct; 5131.5(a) Vandalism; Enclosure AR5144, Discipline

Moved by C F Ma Me S Seconded by C F Ma Me S

It is recommended that the Board adopt Board Policy #5131 (a)1: Conduct; 5131.5(a) Vandalism; AR144, Discipline.

Action Enclosure 4.4 Adopt Board Policy 5111.1(a): District Residency

Moved by C F Ma Me S Seconded by C F Ma Me S

Ayes____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Action 4.5 Approve expulsion of student #04-05.2. It is recommended that student 04-05.2 be expelled from the Acton-Agua Dulce Unified School District for the balance of the current semester.

Moved by C F Ma Me S Seconded by C F Ma Me S

That student 04-05.2 be expelled from the Acton-Agua Dulce Unified School District for the balance of the current semester.

Ayes____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

5.0 A. INSTRUCTIONAL PROGRAM AND STUDENT ACTIVITIES

Report 5.1 Receive report from Director of Curriculum and Instruction.

Hearing 5.2 Sufficiency of Instructional Materials

Report 5,3 Assignment of students to classes.

6.0 PERSONNEL

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board approves the employment of Kendra Knight as a teacher at Meadowlark / Vasquez High School.

Ayes____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Action 6.2 Approve job description and grant permission to hire for a certified occupational assistant position.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board approves the job description for and grants permission to hire a certified occupational assistant.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

7.0 BUSINESS AND FINANCIAL MANAGEMENT

Report 7.1 Strategic Planning: Facilities

Resolution 7.2 Adopt Resolution 04-05.12: Granting Permission to Post and Publicize Acton School as Surplus Property

Moved by C F Ma Me S Seconded by C F Ma Me S

That the board approves Resolution 04-05.12: Granting Permission to Post and Publicize Acton School as Surplus Property

Ayes____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Action 7.3 Authorization to begin planning work toward moving of two additional classrooms, a multipurpose room, and library rooms from Acton to Vasquez High School . The board further recommends that the softball field plans, already drawn and prepared, be submitted to DSA along with this project.. Future expenditures will be approved by the board prior to actual moves.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board grants permission to begin planning work to move two additional classrooms, a multipurpose room, and library rooms from Acton to Vasquez High School. The board further recommends that the softball field plans, already drawn and prepared, be submitted to DSA along with this project.

Ayes____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Action Enclosure 7.4 Consider the status of the gymnasium at Vasquez High School. The gym was closed via emergency administrative authority when the lack of DSA approval on the facility was discovered. Consider and take action to authorize the superintendent to reopen the gymnasium as soon as approval can be secured.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board authorizes the superintendent to reopen the gymnasium as soon as approval can be secured.

Ayes____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Action 7.5 Authorize upgraded foundation work for the restroom for Meadowlark School, included in the Revised proposal from ModTech.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board authorizes the upgraded foundation work on the purchase of restroom building for Meadowlark School

Ayes____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Report 7.6 Report on state grants available for construction, and the impact that purchasing

the state emergency relocatable buildings would have on this student grant availability.

8.0 FUTURE AGENDA ITEMS

Revisit Class Size Reduction – January 2005

Status Report: Needs Assessment (discussion)

Summer School Progress Report

Following the Completion of the Needs Analysis:

Regional Planning

Discuss School Facilities Needs Analysis

Public Hearing on Developer Fee Increase to Statutory Rates

Following the Completion of the Needs Analysis:

1. Regional Planning

2. Discuss School Facilities Needs Analysis

3. Public Hearing on Developer Fee Increase to Statutory Rates

9.0 CALENDAR

10.0 CLOSED SESSION

Closed Session may be called at any time during a formal meeting by motion of the Board of Education for the purpose of discussing a personnel problem, a pupil problem, land purchase, consultation on a legal problem with an attorney, and with employee organizations in regard to salaries and/or fringe benefits. All formal action involving such matters must be made in an open meeting.

Action 10.1 Moved by C F Ma Me S Seconded by C F Ma Me S

that the Board adjourn to Closed Session at ______ p.m. for:

1. Student Matters

2. Personnel Matters

3. Negotiations

4. Litigation

Ayes____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Action 10.2 Moved by C F Ma Me S Seconded by C F Ma Me S

that the Board reconvene to Regular Session at ______ p.m.

Ayes____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

11.0 ADJOURNMENT

Action 11.1 Moved by C F Ma Me S Seconded by C F Ma Me S

that the Regular Meeting of the Board of Trustees adjourn at ______ p.m., Thursday, September 21, 2004.

Ayes____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Enclosure for 4.2

Acton Closure / Portable Relocation Project Analysis of Anticipated Costs Versus Savings

Anticipated Construction Costs

Cost to Move 3 Portables to High Desert $ 27,000
Cost to Move 4 Portables to Meadowlark Including Infrastructure (pad must be constructed) $140,000.
Architectural and Planning Fees ~ 40.000
Total $207,000.

Class Size Reduction Costs

Lost Revenue Lost CSR ADA per student $906.00.
Total grade K and 3 students 245
Total Lost K-3 CSR ADA $221,970.

Salary Savings

Teacher Salaries (reduced by 3) $168,840
Administration and Clerical Costs at Acton $239.689.
Total Personnel Costs Reduced due to Consolidation $408,529.

Potential Lease Income

Potential Annual Income from the Acton School Property $175,000.

Note the 175,000 income is added twice in years 1 to 5 as it is included in the 316,559 savings line and re-added as income the lease line. the 316,559 should be 361,559 which is a dyslexic like error.

7..4 Enclosure

To: Board of Trustees From: Linda Wagner Date 11-18-04

RE: Vasquez High School Portable Relocation Project

BACKGROUND

At the present time, Vasquez High School is experiencing a shortage of classrooms.

Some teachers are must rove from room to room during the prep periods of other teachers in order s obtain adequate teaching space. In addition s this shortage of classroom space, the Vasquez gym is closed. The students are in need of shelter and a place to eat that is indoors. These students lack library facilities. Because a library is the heart of any school, the lack of a school library has both instructional impact, and sends the wrong message's students in our district. Finally, the softball field project has been awaiting approval, and is in need of a new submittal before the project can move forward. [Vanguard Note no library was included when the school was built but thy have had a weight room instead and will still have a classroom dedicated to weight training]

STATUS

The first phase of the Strategic Plan for Facilities for our District outlines the portable moves for the elementary sites. This received priority because the District had an urgent need to house students at these sites. This project is well under way, and should soon receive approval and go s public bid.

The next part in the Strategic Plan for Facilities is the expansion of Vasquez, for the purpose of (1) housing students through the addition of two classrooms (2) adding library facilities and (3) adding a multipurpose room.

The softball field was submitted to the state architect on plans for the permanent construction. Because we have had to retract our application for permanent construction due to a lack of local funding, the softball field is no longer on the approval list.

RECOMMENDATION

It is recommended that the Board authorize the initiation of planning work for the addition of two portable classrooms, one multipurpose room, and a library facility to the Vasquez High School campus. It is further recommended that plans for the softball field be included as a part of this project.

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