Acton Agua Dulce Unified School District

School Board Meeting Agenda

ACTON-AGUA DULCE UNIFIED SCHOOL DISTRICT

Regular Meeting of the Board of Trustees

Acton, California

AGENDA – Regular Meeting

MEADOWLARK SCHOOL

Thursday, June 17, 2004 – 7:30 p.m.

The Board will Open the Regular Meeting at 7:00 p.m.

The Meeting Will Adjourn to Closed Session to Discuss Student and Personnel Matters.

The Regular Meeting will Reconvene at 7:30 p.m.

1.0 OPENING OF MEETING

1.1 Called to order by ____________________ at ______ p.m.

1.2 Members present: C F Ma Me S

1.3 Pledge of Allegiance to the Flag led by _________________

1.4 Moved by C F Ma Me S Seconded by C F Ma Me S

To adjourn to Closed Session at _____ p.m. to discuss:

Student Expulsion

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

1.5 Moved by C F Ma Me S Seconded by C F Ma Me S

to Reconvene to Regular Session at ______ p.m.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

1.6 Administration Present: _____________________________

1.7 The Board of Trustees will honor district employees who have made academic progress during the 2004-2005 school year through their completion of certifications, degrees, and major credentialing exams. The meeting will adjourn, and will resume following the reception.

1.8 The Board of Trustees will honor our student representative, Karen Glos, for her work throughout the 2004-2005 school year.

Action 1.9 Adopt Agenda as Presented.

It is recommended that the June 17, 2004 agenda be approved as presented to the Board. All corrections to the agenda will be submitted at this time.

Moved by C F Ma Me S Seconded by C F Ma Me S

that the June 17, 2004 agenda be approved as presented.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

2.0 CONSENT AGENDA

Action 2.1 It is recommended that the following Consent Agenda items be approved:

2.2 Approve the Minutes of the Regular Meeting held on May 25, 2004.

2.3 Approve Purchase Order Report #03-04.19.

2.4 Accept Warrant Register Report.

2.5 Approve Payment of Stipends.

2.6 Accept ASB and Other Fund Reports.

2.7 Approve Requests to Use Facilities.

2.8 Approve MCS contract for medi-cal billing assistance.

2.9 Approve contract with Low Cost Movers.

2.10 Approve contract with Arta Painting.

Moved by C F Ma Me S Seconded by C F Ma Me S

that the above Consent Agenda items be approved.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

CM 2.2 that the Board approve the Minutes of the Regular Meeting held on May 25, 2004.

CM 2.3 that the Board approve Purchase Order Report #03-04.19.

Enclosure

CM 2.4 that the Warrant Register be accepted by the Board for information and discussion.

Enclosure

CM 2.5 that the payment of stipends be approved.

Enclosure

CM 2.6 that the Board accept Student Body Account Reports.

Enclosure

CM 2.7 that the Board approve the requests to use school facilities.

CM 2.8 that the Board approve a contract with MCS systems to provide Medi-cal billing assistance.

Enclosure

CM 2.9 that the Board approve a contract with Low Cost Movers.

Enclosure

CM 2.10 that the Board approve a contract with Arta Painting.

Enclosure

3.0 CORRESPONDENCE/PROPOSALS/REPORTS

3.1 Report by Chief Administrative Officer

3.2 Reports by Principals and Staff

3.3 Reports by Employee Organizations

3.4 Report by Student Representative

3.5 Report from Town Councils

3.6 Reports by Board Members

3.7 COMMENTS FROM THE PUBLIC

Any member of the public may address the Board to make suggestions, identify concerns, or request information about matters affecting the school district. The Board President may limit discussion on any item. It is the practice of the Board President to limit public comment to three minutes per person. These comment time allocations cannot be assigned by one member of the public to another for the purpose of extending the period of public comment by any one person.

Items Not on the Agenda

To address the Board on an item not on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you during the Comments portion of the meeting. Upon recognition, state your name and make your statement. For items not on the agenda, please note the following stipulation of the Brown Act.

Pursuant to the Brown Act, Governing Board members cannot discuss any item which does not appear on the agenda. The Governing board may provide a reference to staff or other resources of information, request staff to report back at a subsequent meeting, or direct staff to plan an item on a future agenda.

Complaints against employees are addressed in closed session, and the District’s complaint procedure should be followed before discussion with the Board.

Items on the Agenda

To address the Board on an item on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you once the agenda item you wish to address is moved, seconded and placed on the floor for discussion. Upon recognition, state your name and make your statement.

3.8 Discussion by Board Members

4.0 DISTRICT ORGANIZATION AND BOARD OPERATIONS

Report 4.1 Report Regarding School Uniforms.

It is recommended that the Board enter into a report regarding school uniforms.

Discussion 4.2 Requested by a Community Member:

Discussion Regarding a Community Committee’s Proposal for the Future of the Acton School site.

It is recommended that the Board enter into a discussion regarding a proposal for the uture of the Acton Site. This item is on the agenda at the request of a community member.

Discussion 4.3 Requested by a Community Member:

Discussion Regarding the Community Education Committee’s request for a regular presentation time on the agenda of the Board of Trustees.

It is recommended that the Board enter in to a discussion regarding the Community Education Committee’s request for a regular presentation time on the agenda of the Board of Trustees.

This item is on the agenda at the request of a community member.

5.0 INSTRUCTIONAL PROGRAM AND STUDENT ACTIVITIES

Report 5.1 It is recommended that the Board receive a report from Vasquez High School regarding student academics.

6.0 PERSONNEL

Action 6.1 Approve Resignation of District Personnel.

It is recommended that the Board approve the resignation of the following District personnel:

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board approve the resignation of the District personnel listed above.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Action 6.2 Approve Employment Recommendation for the Maintenance / Grounds / Custodial position.

It is recommended that the Board take action regarding the recommendation for employment of Alejandro Guerra Jr. for the position of Maintenance / Grounds / Custodial.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board approve the recommendation of Alejandro Guerra Jr. for the position of Maintenance / Grounds / Custodial.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Action 6.3 Accept Resignations for Retirement Purposes from Certificated Personnel.

It is recommended that the Board accept the resignation from the following certificated employees for the purpose of retirement. These employees are taking advantage of the Early Retirement Incentive which offers both the additional STRS service credit and the health benefits per board policy.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board accept the resignations listed above for the purpose of retirement, and to accept the Early Retirement Incentive for additional STRS service credit and to continue the health benefits per board policy.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Action 6.4 Approve Job Description for Assistant Principal.

Enclosure

It is recommended that the Board approve the job description for the position of Assistant Principal.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board approve the job description for the position of Assistant Principal.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Action 6.5 Approve Job Description for Principal.

Enclosure

It is recommended that the Board approve the job description for the position of Principal.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board approve the job description for the position of Principal.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

7.0 BUSINESS AND FINANCIAL MANAGMENT

Action 7.1 Approve Acceptance of Donated Items.

It is recommended that the Board approve the acceptance of the donations listed below.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board approve the acceptance of the donations listed above.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Action 7.2 Authorization to Make Appropriate Transfers

Enclosure It is recommended that the Board authorize the county superintendent of schools to make appropriate transfers necessary at the close of the 2003-2004 school year, to permit payment of obligations the district incurred during the school year.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the the Board authorize the county superintendent of schools to make appropriate transfers necessary at the close of the 2003-2004 school year, to permit payment of obligations the district incurred during the school year.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Report 7.3 Receive report regarding the hardship application for the future construction of Vasquez High.

Action 7.4 The Office of Public School Construction requires that an authorized signer be appointedby the Board of Trustees for documents related to the Acton-Agua Dulce Unified School District. It is recommended that the Board appoint Linda Wagner as signer for OPSC Documents.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board appoint Linda Wagner as signer for OPSC Documents.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

7.5 The Standardized Account Code Structure requires that carryovers of federal revenues Action not be reflected in the ending balance. There is a carryover of $23,306. in federal nclosure funds for Teacher Quality, the income needs to be reduced to match budgeted expenditures by this amount. It is recommended that the board approve a budget transfer of Teacher Quality funds in the amount of $23,306. to the Deferred Revenues Fund.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board approve a budget transfer of Teacher Quality funds in the amount of $23,306. to the Deferred Revenues Fund.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

7.6 PUBLIC HEARING: 2004-2005 District Budget

Hearing

Enclosure It is recommended that the Board adjourn to a Public Hearing in order to provide the Public with an opportunity to comment on the 2004-2005 District Budget.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board hold a Public Hearing in order to provide the Public with an opportunity to comment on the 2004-2005 District Budget.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

7.7 Action Approve the 2004-2005 District Budget.

Enclosure

It is recommended that the Board approve the 2004-2005 District Budget.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the board approve the 2004-2005 District Budget.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

8.0 FUTURE AGENDA ITEMS

Receive Report from the Surplus Property Committee - 8/5/04 Following the Completion of the Needs Analysis:

Regional Planning

Discuss School Facilities Needs Analysis

Public Hearing on Developer Fee Increase to Statutory Rates

9.0 CALENDAR

10.0 CLOSED SESSION

Closed Session may be called at any time during a formal meeting by motion of the Board of Education for the purpose of discussing a personnel problem, a pupil problem, land purchase, consultation on a legal problem with an attorney, and with employee organizations in regard to salaries and/or fringe benefits. All formal action involving such matters must be made in an open meeting.

Action 10.1 Moved by C F Ma Me S Seconded by C F Ma Me S

that the Board adjourn to Closed Session at ______ p.m. for:

Student Matters

Personnel Matters

Negotiations

Litigation

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Action 10.2 Moved by C F Ma Me S Seconded by C F Ma Me S

that the Board reconvene to Regular Session at ______ p.m.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

11.0 ADJOURNMENT

Action 11.1 Moved by C F Ma Me S Seconded by C F Ma Me S

that the Regular Meeting of the Board of Trustees adjourn at ______ p.m., Thursday, June 17, 2004 .

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

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