Acton Agua Dulce Unified School District

School Board Meeting Agenda 5-25-04

MEADOWLARK SCHOOL

Thursday, May 25, 2004 – 7:30 p.m.

The Board will Open the Regular Meeting at 7:00 p.m.

The Meeting Will Adjourn to Closed Session to Discuss Personnel Matters.

The Regular Meeting will Reconvene at 7:30 p.m.

1.0 OPENING OF MEETING

1.1 Called to order by ____________________ at ______ p.m.

1.2 Members present: C F Ma Me S

1.3 Pledge of Allegiance to the Flag led by _________________

1.4 Moved by C F Ma Me S Seconded by C F Ma Me S

To adjourn to Closed Session at _____ p.m. to discuss:

Student Expulsion

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

1.5 Moved by C F Ma Me S Seconded by C F Ma Me S

to Reconvene to Regular Session at ______ p.m.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

1.6 Administration Present: _____________________________

1.7 Students from Mrs. Robert’s music classes at Meadowlark will perform for the Board of Trustees at this time.

Action 1.8 Adopt Agenda as Presented.

It is recommended that the May 25, 2004 agenda be approved as presented to the Board. All corrections to the agenda will be submitted at this time.

Moved by C F Ma Me S Seconded by C F Ma Me S

that the May 25, 2004 agenda be approved as presented.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

2.0 CONSENT AGENDA

Action 2.1 It is recommended that the following Consent Agenda items be approved:

2.2 Approve the Minutes of the Regular Meeting held on May 13, 2004.

2.3 Approve Purchase Order Report #03-04.18.

2.4 Accept Warrant Register Report.

2.5 Approve Payment of Stipends.

2.6 Accept the High Desert and Acton School ASB and Other Fund Reports.

2.7 Approve Requests to Use Facilities.

Moved by C F Ma Me S Seconded by C F Ma Me S

that the above Consent Agenda items be approved.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

CM 2.2 that the Board approve the Minutes of the Regular Meeting held on May 13, 2004.

CM 2.3 that the Board approve Purchase Order Report #03-04.18 .

Enclosure

CM 2.4 that the Warrant Register be accepted by the Board for information and discussion.

Enclosure

CM 2.5 that the payment of stipends be approved.

Enclosure

CM 2.6 that the Board accept the High Desert and Acton School Student Body Account Reports.

Enclosure

CM 2.7 that the Board approve the requests to use school facilities.

3.0 CORRESPONDENCE/PROPOSALS/REPORTS

3.1 Report by Chief Administrative Officer

3.2 Reports by Principals and Staff

3.3 Reports by Employee Organizations

3.4 Report by Student Representative

3.5 Report from Town Councils

3.6 Correspondence to the Board

3.7 Reports by Board Members

3.8 COMMENTS FROM THE PUBLIC

Any member of the public may address the Board to make suggestions, identify concerns, or request information about matters affecting the school district. The Board President may limit discussion on any item. It is the practice of the Board President to limit public comment to three minutes per person. These comment time allocations cannot be assigned by one member of the public to another for the purpose of extending the period of public comment by any one person.

Items Not on the Agenda

To address the Board on an item not on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you during the Comments portion of the meeting. Upon recognition, state your name and make your statement. For items not on the agenda, please note the following stipulation of the Brown Act.

Pursuant to the Brown Act, Governing Board members cannot discuss any item which does not appear on the agenda. The Governing board may provide a reference to staff or other resources of information, request staff to report back at a subsequent meeting, or direct staff to plan an item on a future agenda.

Complaints against employees are addressed in closed session, and the District’s complaint procedure should be followed before discussion with the Board.

Items on the Agenda

To address the Board on an item on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you once the agenda item you wish to address is moved, seconded and placed on the floor for discussion. Upon recognition, state your name and make your statement.

3.9 Discussion by Board Members

4.0 DISTRICT ORGANIZATION AND BOARD OPERATIONS

Reading 4.1 FINAL READING and Adoption of Administrative Regulation and Exhibit 4112.3, Oath or

Enclosure Affirmation.

It is recommended that the Board have a Final Reading and adopt Administrative Regulation and Exhibit 4112.3, 4212.3, 4312.3 – Personnel – Oath or Affirmation.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board have a Final Reading and adopt Administrative Regulation and Exhibit 4112.3, 4212.3, 4312.3 -–Personnel – Oath or Affirmation.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Action 4.2 Approve Summer Board Meeting Calendar.

It is recommended that the Board hold regular meetings on June 10, 2004, July 8, 2004 and August 12, 2004. It is further recommended that the Board call additional Regular Meetings on the second Thursday of the summer months on an as-needed basis only.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board hold regular meetings on June 10, 2004, July 8, 2004 and August 12, 2004 and that the Board call additional Regular Meetings on the second Thursday of the summer months on an as-needed basis only.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Receive 4.3 Receive AATA Bargaining Request for 2004-2005

Enclosure

It is recommended that the Board receive a request from Acton-Agua Dulce Teacher’s Association to commence bargaining to the current agreement, which expires July 1, 2004.

Report 4.4 Receive Bus Route Report

It is recommended that the Board receive a report regarding bus routing for next year.

Discussion 4.5 Discuss Traffic and Safety.

It is recommended that the Board enter in to a discussion regarding traffic and safety.

5.0 INSTRUCTIONAL PROGRAM AND STUDENT ACTIVITIES

Action 5.1 Approve the Revised 2004-2005 Acton-Agua Dulce School District Calendar.

Handout

It is recommended that the Board approve the proposed revision of the 2004-2005 Acton-

Agua Dulce Unified School District Calendar.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board approve the proposed revision of the 2004-2005 Acton-Agua Dulce Unified

School District Calendar. Board Members note: This is a minor revision, minimum days only.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

6.0 PERSONNEL

Action 6.1 Approve Resignation of District Personnel.

It is recommended that the Board approve the resignation of the following District personnel:

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board approve the resignation of the District personnel listed above.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Action 6.2 Approve Employment Recommendation for Executive Secretary.

It is recommended that the Board take action regarding the recommendation for employment of candidate ________________ for the position of Executive Secretary.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board approve the recommendation for employment of candidate ________________ for the position of Executive Secretary.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Action 6.3 Approve Job Description for Assistant Principal.

Enclosure

It is recommended that the Board approve the job description for the position of Assistant Principal.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board approve the job description for the position of Assistant Principal.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Action 6.4 Adopt Resolution #03-04.17 – Classified Layoffs.

Enclosure

It is recommended that the Board consider and take action on the recommendation to adopt Resolution #03-04.17, reducing or eliminating certain classified services.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board consider and take action on the recommendation to adopt Resolution #03-04.17, reducing or eliminating certain classified services

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Action 6.5 Approve Employment of Certificated Personnel for the 2004-2005 School Year.

It is recommended that the Board approve the employment of the following certificated personnel for the 2004-2005 school year.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board approve the employment of the certificated personnel listed above.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

7.0 BUSINESS AND FINANCIAL MANAGMENT

Action 7.1 Approve Acceptance of Donated Items.

It is recommended that the Board approve the acceptance of the donations listed below.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board approve the acceptance of the donations listed above.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Discussion 7.2 Receive Report Regarding District Web Site.

It is recommended that the Board receive a report regarding the district web site.

Discussion 7.3 Discuss K-8 Plan Submitted by Community Member. (Public Request)

Members of the public have requested that the Board enter in to a discussion of the K-8 plan presented by Ron Bird.

Discussion 7.4 Discuss Scottsman Lease. (Public Request)

Members of the public have requested that the Board enter in to a discussion regarding the Scottsman lease.

Report 7.5 Receive Report Regarding Certificates of Participation.

It is recommended that the Board receive and discuss the report regarding Certificates of Participation (COP’s).

Discussion 7.7 Discussion Regarding Elementary Funding.

It is recommended that the Board enter into a discussion regarding elementary funding.

Action 7.8 Accept Budget Adjustment in the Capital Outlay Fund

It is recommended that the Board accept a budget adjustment to increase developer fees in the capital outlay fund from $638,000 to $800,000. This is an increase of $162,000.

Moved by C F Ma Me S Seconded by C F Ma Me S

That the Board accept a budget adjustment to increase developer fees in the capital outlay fund from $638,000 to $800,000. This is an increase of $162,000.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

8.0 FUTURE AGENDA ITEMS

Discussion on Uniforms – 6/10

Academic Report from VHS – 6/10

Discussion Regarding Film Commission – 6/10

Receive Report from the Surplus Property Committee – 6/10

Following the Completion of the Needs Analysis:

Regional Planning

Discuss School Facilities Needs Analysis

Public Hearing on Developer Fee Increase to Statutory Rates

9.0 CALENDAR

11.0 CLOSED SESSION

Closed Session may be called at any time during a formal meeting by motion of the Board of Education for the purpose of discussing a personnel problem, a pupil problem, land purchase, consultation on a legal problem with an attorney, and with employee organizations in regard to salaries and/or fringe benefits. All formal action involving such matters must be made in an open meeting.

Action 11.1 Moved by C F Ma Me S Seconded by C F Ma Me S

that the Board adjourn to Closed Session at ______ p.m. for:

Student Matters

Personnel Matters

Negotiations

Litigation

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

Action 11.2 Moved by C F Ma Me S Seconded by C F Ma Me S

that the Board reconvene to Regular Session at ______ p.m.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

12.0 ADJOURNMENT

Action 12.1 Moved by C F Ma Me S Seconded by C F Ma Me S

that the Regular Meeting of the Board of Trustees adjourn at ______ p.m., Thursday,

May 13, 2004.

Ayes ____ Noes ____ Absent ____ Ayes C F Ma Me S

Noes C F Ma Me S

Absent C F Ma Me S

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