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School Board Meeting Agenda 12-14-00
MEADOWLARK SCHOOL
The Board will Open the Regular Meeting at 6:30 p.m. then
Recess to Closed Session to Discuss
Personnel and Student Matters.
The Regular Meeting will Convene at 7:30 p.m.
1.0 OPENING OF MEETING
1.1 Called to order by ____________________ at ______ p.m.
1.2 Members present: B D H M N
1.3 Moved by B D H M N Seconded by B D H M N
To adjourn to Closed Session at _________p.m.
Ayes ____ Noes ____ Absent ____ Ayes B D H M N
Noes B D H M N
Absent B D H M N
1.4 Moved by B D H M N Seconded by B D H M N
To reconvene to Open Session at________ p.m.
Ayes ____ Noes ____ Absent ____ Ayes B D H M N
Noes B D H M N
Absent B D H M N
1.5 Pledge of Allegiance to the Flag led by _________________
1.6 Administration Present: _____________________________
Action
1.7 Election of President.
Moved by B D H N S Seconded by B D H N S
That ____________________ be elected President of the Board of Trustees for the term December 14, 2000 through December 13, 2001.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action
1.8 Election of Vice President.
Moved by B D H N S Seconded by B D H N S
That ____________________ be elected Vice President of the Board of Trustees for the term from December 14, 2000 through December 13, 2001.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action
1.9 Election of Clerk.
Moved by B D H N S Seconded by B D H N S
That ____________________ be elected Clerk of the Board of Trustees for the term from December 14, 2000 through December 13, 2001.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action
1.10 Adopt Agenda as Presented.
It is recommended that the December 14, 2000, agenda be approved as presented to the Board. All corrections to the agenda will be submitted at this time.
Moved B D H N S Seconded by B D H N S
that the December 14, 2000, agenda be approved as presented.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action
1.11 Approve Certification of Signatures.
Moved by B D H N S Seconded by B D H N S
That the following be authorized to sign orders drawn on the funds of the District from December 14, 2000 through December 13, 2001: all Board Members; Dr. Donald Banderas, Superintendent; and Margaret Gonder, Meadowlark Principal/Director of Instruction and Special Projects.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action
1.12 Selection of Dates, Time, and Place of Regular Meetings.
Moved by B D H N S Seconded by B D H N S
That the second and fourth Thursdays of each month be designated for regular meetings of the Board of Trustees unless the second or fourth Thursday is a holiday, and that the meetings start at 7:30 p.m., in the Meadowlark Multipurpose Room at 3015 W. Sacramento Street, Acton, and further, that special and emergency meetings will be called as required.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action
1.13 Approve Administrator in Charge.
Moved by B D H N S Seconded by B D H N S
That when the Superintendent, Dr. Don Banderas, is out of the District and cannot be reached for an administrative decision or action, that Margaret Gonder, Meadowlark Principal and Director of Instruction and Special Projects be empowered to assume the duties and responsibilities of the chief school administrator for the duration of the absence. If Mrs. Gonder is also unavailable, the remaining principals would assume the duties and responsibilities in the following order: Mr. Steve Pinkston, Vasquez High School Principal; Mr. Jerry Watkins, High Desert Principal; Ms. Tracey Wegmann, Acton Principal; and Mr. Steven Lorenze, Agua Dulce Principal.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
1.14 Approve Annual Representative to the Los Angeles County School Trustees Association for 2001.
It is recommended that the Board select ____________________ as the Annual Representative to the Los Angeles County School Trustees Association for 2001.
Moved by B D H N S Seconded by B D H N S
That the Board select _____________________ as the Annual Representative to the Los Angeles County Trustees Association for 2001.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
2.0 CONSENT MOTION
Action
2.1 It is recommended that the following items be approved by consent motion:
Moved by B D H N S Seconded by B D H N S
that the above items be approved by consent motion.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
CM
2.2 that the Minutes of the Regular Meeting held on November 9, 2000 be approved.
CM; Enclosure
2.3 that Purchase Order Report #00-01.10 be approved.
CM; Enclosure
2.4 that the Warrant Register be accepted by the Board for information and discussion.
CM; Enclosure
2.5 that the payment of stipends be approved.
CM
2.6 that the Board approve the resignation of Stephen Ramsey, School Psychologist, effective December 22, 2000.
3.0 CORRESPONDENCE/PROPOSALS/REPORTS
3.1 Report by Superintendent
3.2 Reports by Principals and Staff
3.3 Reports by Employee Organizations
3.4 Report by Student Representative
3.5 Correspondence to the Board
3.6 Reports by Board Members
3.7 COMMENTS FROM THE PUBLIC
Any member of the public may address the Board to make suggestions, identify concerns, or request information about matters affecting the school district. The Board President may limit discussion on any item.
Items Not on the Agenda
To address the Board on an item not on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you during the Comments portion of the meeting. Upon recognition, state your name and make your statement. For items not on the agenda, please note the following stipulation of the Brown Act.
Pursuant to the Brown Act, Governing Board members cannot discuss any item which does not appear on the agenda. The Governing board may provide a reference to staff or other resources of information, request staff to report back at a subsequent meeting, or direct staff to plan an item on a future agenda.
Complaints against employees are addressed in closed session, and the District’s complaint procedure should be followed before discussion with the Board.
Items on the Agenda
To address the Board on an item on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you once the agenda item you wish to address is moved, seconded and placed on the floor for discussion. Upon recognition, state your name and make your statement.
3.8 Discussion by Board Members
4.0 DISTRICT ORGANIZATION AND BOARD OPERATIONS
Review
4.1 Review Board Bylaws.
The Board will continue its review of the updating of District Policies and Bylaws. The Board will be working on the District Bylaws, which represents the 9000 series in the District Board Policy book.
5.0 INSTRUCTIONAL PROGRAM AND STUDENT ACTIVITIES
Action; Enclosure
5.1 Approve 2000-2001 Library Development Plan.
It is recommended that the Board approve the 2000-2001 District Library Development Plan. The plan is an updated version of the plan approved by the Board for 1999-00. In order for a district to receive funding for 2000-2001, an updated plan approved by the Board of Trustees must be submitted to the state.
Moved by B D H N S Seconded by B D H N S
That the Board approve the 2000-2001 District Library Development Plan.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
(This is the place-holder for an agenda item if the API information on scores and rankings is received.)
Presentation; Enclosure
5.2 Presentation on the District API Scores and Rankings.
Margaret Gonder will make a presentation to the Board regarding the District’s 1999-2000 SAT-9 testing results and the subsequent translation into API rankings and possible awards.
Action; Enclosure
5.3 Adopt Resolution #00-01.8 on Acceptance of Special Education Agreement.
It is recommended that the Board adopt Resolution #00-01.8 to approve the Special Education Mandated Cost Claim Settlement and Waive Rights to File Special Education Claims Based on current law in the future.
In the Resolution, the Board (1) approves the settlement which will bring the District approximately $45.25 per 1999-00 ADA in a one-time lump sum payment, approximately $4.52 per 1999-00 ADA for each of the next 10 years, and about $17.50 per ADA for the SELPA as part of the AB 602 funding formula, increasing by COLA and ADA growth in subsequent years; (2) agrees to waive its ability to file future special education claims on current law; and (3) directs the District’s authorized representative to sign the Settlement Agreement and waiver to implement this action.
The Special Education Mandated Cost Claim Settlement settles the Riverside Special Education test claim and supplemental claims, as well as the Long Beach test claim for students ages 3 to 5 and 18 to 21. If approved, it ends a 20-year dispute with the State of California regarding funding for state special education requirements that are in excess of federal law. The settlement provides $520 million in reimbursement for past special education costs and $100 million annually for ongoing costs. The Legislature’s obligation to fund the settlement is contingent on 85% of all districts, county offices of education, and SELPAs constituting 92% of statewide ADA approving the settlement, thereby waiving their rights to file additional special education claims on current law.
Moved by B D H N S Seconded by B D H N S
That the Board adopt Resolution #00-01.8 to approve the Special Education Mandated Cost Claim Settlement and Waive Rights to File Special Education Claims based on current law in the future.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
5.4 Approve Four Field Trips for High Desert School.
It is recommended that the Board approve the four field trips listed below for High Desert School.
1. Space Odyssey at Antelope Valley College
This event, sponsored by NASA, takes place on January 26, 2001 at Antelope Valley College. It is a career conference where students experience hands-on activities for practical application on how math and science are applied out of school. High Desert has 12 spots reserved (see enclosure).
2. American Association of University Women – Tech Trek
This event is scheduled for March (specific date unknown presently). Sponsored by the American Association of University Women with the purpose of promoting math and science as fields of interest for girls. The event features tours and activities at NASA Dryden at Edwards (see enclosure).
3. Borax Mine – Mojave Desert
This Event, sponsored by the School-to-Career program and funded by the Borax Corporation, is scheduled as an all-day trip to the Borax mine in the Mojave Desert on March 28, 2001, 8 a.m. to 4:30 p.m. The trip will involve 40 High Desert students. The theme of the trip is to acquaint students with career opportunities in mining (see enclosure).
4. Academic Pentathlon Competition
The specific date of competition is March 17, 2001 and will be at a site to be named in Orange County. Considerable tutoring occurs before the actual competition date. On the day of competition, students generate a school team score by taking academic tests in Math, Science, Social Studies, and Language Arts and by participating in the final activity called the Super Quiz (see enclosure).
Moved by B D H N S Seconded by B D H N S
That the Board approve the four field trips listed above for High Desert School.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
6.0 PERSONNEL
Review; Enclosure
6.1 Review Job Description for Receptionist/Office Assistant Position.
It is recommended that the Board review a job description for the Receptionist/Office Assistant position in the District. The creation of this position represents the second phase of the reorganization of the district office. During the 1999-2000 school year, phase one of the reorganization of the DO was adopted through the creation of two business office positions, Accounting/Personnel Technician and Accounting/Budget Technician. The Receptionist/Office Assistant position will complete the reorganization process. Through this process, the District will be addressing a long-standing audit finding which has stated that the district must establish and document its systems for business office internal control. In this position, the individual will have duties related to reception work, morning bus dispatch, interdistrict permits, developer fee collection, and clerical responsibilities associated with both business and personnel transactions. This is a new classified position.
Discussion; Enclosure
6.2 Discussion on SB 1960 – the Agency Shop Provision.
The Board will enter into a discussion regarding the implementation of SB 1960, which becomes effective January 1, 2001. Essentially, this legislation will require all California school districts to impose an agency fee on non-union members as a "condition of continued employment." In the past, the concept of agency fee was a topic of the collective bargaining process. With the implementation of SB 1960, this will no longer be the case. Simply stated, this means that if an employee does not join the union that is the exclusive representative, the district is required to collect an agency fee or the employee may not continue employment with the school district (see enclosure).
Action
6.3 Approve Employment of Classified Personnel.
It is recommended that the Board approve the employment of the following classified personnel.
NAME POSITION LOCATION EFFECTIVE
Kimberly Albright 5.5 hour Instructional Aide High Desert December 4, 2000
Christina Alvarado 5 hour Bilingual Aide Acton/Meadowlark November 20, 2000
Wendy Aungst 3 hour Instructional Aide Acton November 14, 2000
Joyce Burk 1.5 hour Instructional Aide Meadowlark November 14, 2000
Ron DiGirolamo 5.5 hour Instructional Aide High Desert TBA
Heidi Konorosky 1.5 hour Instructional Aide Meadowlark November 13, 2000
Jennifer Land 2.5 hour Instructional Aide Acton November 17, 2000
Donna Loporchio 1.5 hour Instructional Aide Meadowlark November 15, 2000
Carolyn Milliman 1.5 hour Instructional Aide Meadowlark November 20, 2000
Toni Peck 3 hour SDC Aide Agua Dulce November 30, 2000
Sue Reed 2 hour Instructional Aide Meadowlark November 13, 2000
Moved by B D H N S Seconded by B D H N S
That the employment of the classified personnel listed above be approved.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
7.0 BUSINESS AND FINANCIAL MANAGEMENT
Action
7.1 Approve Acceptance of Donations.
It is recommended that the Board approve the acceptance of the following donations.
| DONATED ITEMS | DONATED TO | VALUE | DONATED BY |
| Treasure Box | Meadowlark | $ 51.45 | Dr. and Mrs. Salazar |
| Sand Box Toys | Meadowlark | $ 8.00 | Heidi Konorosky |
| 18 Computers, 3 HP 10 Base-T Hubs | High Desert | $ 4,100.00 | Ron Wagner |
Moved by B D H N S Seconded by B D H N S
That the Board approve the acceptance of the donations listed above.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action
7.2 Approve Transition Fee Schedule for Use of Facilities.
It is recommended that the Board approve a Transition Fee Schedule for the use of the district’s facilities. The Fee Schedule will become effective January 1, 2001 and will remain in effect through June 30, 2001. The goal is to have a revised Board Policy regarding the use of district facilities in effect for the 2001-2002 fiscal year. A component of the Policy will be a permanent Use of Facilities Fee Schedule.
| Service | Unit Cost/TD> | Unit of Time | Additional Use |
| Personnel | $26.00 | Per Hour | $26 per additional hour |
| Multi-Purpose Room atAgua Dulce and Acton | $20.00 | 1st 4 hours | $20 per additional hour |
| Multi-Purpose Room atHigh Desert and Meadowlark | $30.00 | 1st 4 hours | $30 per additional hour |
| Classroom |
$ 8.00 |
1st 4 hours | $ 8 per additional hour |
Moved by B D H N S Seconded by B D H N S
That the Board approve a Transition Fee Schedule for the use of the district’s facilities.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action
7.3 Adopt General Spending Goals for API Award Funding.
Districts will soon be notified by the State as to the exact amount of API award funding for each school based on performance of last spring’s SAT-9 test. In addition, each site will be receiving Site Grant money from the state. With each source of funds, there is a requirement that expenditures be determined through decisions made by school site councils. In addition, the California State Department of Education encourages school boards to develop broad Spending Goals so that site and district goals coincide. It is staff’s recommendation that the Board adopt the following general spending goals as proposed by the district’s five site principals.
I INSTRUCTION
II SUPPLEMENTAL PROGRAMS
III FACILITIES
Moved by B D H N S Seconded by B D H N S
That the Board adopt the general spending goals for API award funding as listed above.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
7.4 Approve Change Order #1 on Vasquez Science Labs.
It is recommended that the Board approve Change Order #1 to Rick Lampman Plumbing for additional fixtures and cabinet work on the science labs at Vasquez High School. The additions were necessary to meet ADA compliance requirements. Cost of the Change Order: $1,856.35
Moved by B D H N S Seconded by B D H N S
That the Board approve Change Order #1 to Rick Lampman Plumbing for additional fixtures and cabinet work on the science labs at Vasquez High School at a cost of $1,856.35.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
7.5 Approve Notice of Completion for Cabinetry Work on the Vasquez High School Science Labs.
It is recommended that the Board approve a Notice of Completion to K & Z Cabinet for the cabinetry work on the science labs at Vasquez High School. The Notice is effective as of November 13, 2000.
Moved by B D H N S Seconded by B D H N S
That the Board approve a Notice of Completion to K & Z Cabinet for the cabinetry work on the science labs at Vasquez High School effective November 13, 2000.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
7.6 Approve Notice of Completion for the Framing Work on the Vasquez High School Science Labs.
It is recommended that the Board approve a Notice of Completion to Bob Nelson Construction for the Framing work on the science labs at Vasquez High School. The Notice is effective as of November 13, 2000.
Moved by B D H N S Seconded by B D H N S
That the Board approve a Notice of Completion to Bob Nelson Construction for the Framing work on the science labs at Vasquez High School effective November 13, 2000.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
7.7 Approve Notice of Completion for the Plumbing on the Vasquez High School Science Labs.
It is recommended that the Board approve a Notice of Completion to Rick Lampman Plumbing for the Plumbing work on the science labs at Vasquez High School. The Notice is effective as of November 13, 2000.
Moved by B D H N S Seconded by B D H N S
That the Board approve a Notice of Completion to Rick Lampman Plumbing for the Plumbing work on the science labs at Vasquez High School effective a
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Review; Enclosures
7.8 Review of Developer Fees Expenditure Report.
Government Code 66001 and 66006 impose stringent requirements on public agencies that levy development fees. These sections require school districts collecting statutory school facilities fees to take certain actions in a timely fashion. Section 66006(b) requires districts to make an annual accounting of those fees available to the public by December 29, 2000, and governing boards to review and adopt a resolution related to the annual accounting at least 15 days after the accounting was made available to the public. Section 66001 now requires districts to make additional findings every five years about any fund in which those fees remained unexpended at the end of a fiscal year.
Exhibit A [enclosure 7.8(a)] presents our district’s response to the requirements of Government Code 66001, and Exhibit B [enclosure 7.8(b)] is the district response to requirements of Government Code 66006. These documents are now available to the public for review and the Board will adopt a resolution at the January 9, 2001 meeting based on the information in both exhibits.
Action
7.9 Approve Temporary Loan from Fund 27 (Deferred Maintenance) to Fund 01 (General Fund).
It is recommended that the Board approve a temporary loan of $400,000 from Fund 27 (Deferred Maintenance) to Fund 01 (General Fund). This loan will be reversed on January 15, 2001.
The time span of December and January represents a period of time when school districts experience a cash flow crunch due to the fact that revenue limit income tends not to keep up with ongoing district expenses in the early months of the fiscal year. Generally, income increases after January 1 and the cash flow crunch diminishes. In our case, because payrolls have increased as a result of the salary schedule increases, there is a need to make sure our December payroll can be covered.
We also have a TRANs loan to draw on in the event of cash flow uncertainties, but we choose to make a temporary loan between funds rather than implement the TRANs. Had we used the TRANs, the interest income we derive from the borrowing instrument (TRANs) would have been negatively affected, thus decreasing the amount of interest generated.
Moved by B D H N S Seconded by B D H N S
That the Board approve a temporary loan of $400,000 from Fund 27 (Deferred Maintenance) to Fund 01 (General Fund).
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
7.10 Approve First Interim Report.
It is recommended that the Board approve the 2000-2001 First Interim Budget Report. The district is submitting positive certification indicating that the Acton-Agua Dulce Unified School District will meet its fiscal obligations for the current fiscal year as well as next year.
Moved by B D H N S Seconded by B D H N S
That the Board approve the 2000-2001 First Interim Budget Report.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
8.0 FUTURE AGENDA ITEMS
9.0 CALENDAR
| 12/25-1/5 | Winter Vacation |
| 12/25-26 | District Holiday – Christmas |
| 1/1-1/2 | District Holiday – New Year’s |
| 1/8 | School Resumes |
| 1/11 | Board of Trustees Meeting |
10.0 PUBLIC COMMENT
11.0 CLOSED SESSION
Closed Session may be called at any time during a formal meeting by motion of the Board of Education for the purpose of discussing a personnel problem, a pupil problem, land purchase, consultation on a legal problem with an attorney, and with employee organizations in regard to salaries and/or fringe benefits. All formal action involving such matters must be made in an open meeting.
Action
11.1 Moved by B D H N S Seconded by B D H N S
that the Board adjourn to Closed Session at ______ p.m. for:
1. Student Matters
2. Personnel Matters
3. Negotiations
4. Litigation
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action
11.2 Moved by B D H N S Seconded by B D H N S
that the Board reconvene to Regular Session at ______ p.m.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
12.0 ADJOURNMENT
Action
12.1 Moved by B D H N S Seconded by B D H N S
that the Regular Meeting of the Board of Trustees adjourn at ______ p.m., Thursday,
December 14, 2000.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
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