Acton Agua Dulce Unified School District

School Board Meeting Minutes 7-27-00

PLACE AND DATE OF MEETING

Meadowlark School, 3015 W. Sacramento St., Acton, California, July 27, 2000

CALL TO ORDER

Mr. Nielsen called the meeting to order at 6:45 p.m.

BOARD MEMBERS PRESENT

James Duzick, President

(arrived at 6:50 p.m.)

Mark Nielsen, Vice President

Martin Barofsky, Member

Steve Harbeson, Member

BOARD MEMBER ABSENT

John Sisco, Clerk

ADJOURN TO CLOSED SESSION

The Board adjourned to Closed Session to discuss Personnel and Negotiations at 6:47 p.m.

RETURN TO OPEN SESSION

The Board returned to Open Session at 7:35 p.m.

PLEDGE OF ALLEGIANCE

Pledge of Allegiance to the Flag led by Mr. Duzick

ADMINISTRATION PRESENT

Dr. Don Banderas, Superintendent

Steve Pinkston, Vasquez Principal

OTHER DISTRICT PERSONNEL

Paulette Buechner, Kaye Bruns, Brianna Willard, Kathy Heslep

VISITORS

Kathy Wilmarth, Fred Heslep

ADOPT AGENDA

21. Motion that the July 27, 2000 agenda be approved as presented.

Moved by Mr. Harbeson

Seconded by Mr. Barofsky

Motion carried (4/0/1)

CONSENT MOTION

22. Motion that the following items be approved by consent motion:

1. Approve the Minutes of the Regular Meeting held on July 13, 2000.
2. Approve Purchase Order Report #00-01.2.
3. Accept Warrant Register Report.
4. That the Board approve a one year agreement with Student Transportation of America to provide bus transportation for district students.
5. that the Board approve the agreement with County of Los Angeles, Department of Public Works, for the use of High Desert School parking lot on October 14 as a Household Hazardous Waste Collection site.
6. that the Board approve the individuals recommended for head coaching positions that begin in the Fall at Vasquez High School.
7. that the Board approve the 2000-2001 Service Agreement for renewal rates with Central Valley Schools Health and Welfare Trust for the District health benefits.
8. that the Board approve a refund of developer fees in the amount of $3,591.68 to Werbco Construction Corporation because of a change in the developer’s plans.
9. that the Board approve a refund of an overpayment of developer fees in the amount of $252.42 to Peter MacCauley.
10. that the Board approve the following request to use facilities.

Acton Faith Bible Church to use Acton’s athletic field for softball practice on Thursday nights beginning August 8 through September 9 from 6:00 to 8:00

Moved by Mr. Nielsen

Seconded by Mr. Harbeson

Motion carried (4/0/1)

CORRESPONDENCE/PROPOSALS/REPORTS

SUPERINTENDENT’S REPORT

23. Report by the Superintendent

Dr. Banderas reviewed the status of the Vasquez project, noting that the replacement roof had been delivered and that a crew will be on site August 7 to complete the job. Meanwhile, he reported that construction of the gym ramps is underway, and that almost all of the interior electrical work has been completed. The workers are still awaiting the delivery of the science lab cabinets before work can move ahead on the labs. Lockers have been ordered for the dressing rooms and workers are awaiting the delivery of the serving line equipment to complete the food service facility.

Dr. Banderas stated that progress continues in the District’s quest for hardship declaration in regards to the new state building program. He informed the Board that he has worked on a daily basis with our legal counsel, Alex Bowie, and Alex Murdoch of School Facilities Consultants to prepare the necessary documentation for the request. Dr. Banderas stated that he remains optimistic as to the prospects of achieving hardship status.

In response to questions from the audience, Dr. Banderas provided a brief overview of the hardship process. He outlined the four essential requirements:

1. The District has established eligibility for the state building program because over two-thirds of the students in our district attend class in relocatable buildings. In the state building program, any students attending class in a relocatable are considered unhoused.
2. In addition, the review of county records reveals that there are approximately 804 projected housing starts in the District attendance area, a fact that suggests an increase in students. By state formula, each housing start translates into the generation of approximately .7 students.
3. The District must be collecting the maximum amount of money from Developer Fees. The District currently collects $1.84 per sq. ft. The maximum legal limit is $2.05. The District, therefore is preparing a Developer Fee Feasibility Report which is the preliminary step in raising the Developer Fee limit.
4. A District must "match" in dollars 50% of the cost of the construction of a new school. This is usually done through the passage of a general obligation bond measure. However, if a district reaches a certain school debt to assessed valuation ratio, consideration is given to declaring the district a hardship case. Should that happen, the district would not be required to come up with its 50% match. Dr. Banderas stated that the determination of the debt to assessed valuation is the process he is involved in at this time.

BOARD REPORTS

24. Reports by Board Members

Mr. Duzick said he would like to send a letter to BLM on behalf of the Board. Mr. Barofsky suggested that a letter should be from the Secretary of the Board and addressed to the County.

DISTRICT ORGANIZATION AND BOARD OPERATIONS

REINSTATE STUDENT #99-00.2

25. Motion that the Board accept the recommendation of the

District Administrative Hearing Panel to reinstate and place student #99-00.2 as an 8th grader at High Desert School.

Moved by Mr. Harbeson

Seconded by Mr. Nielsen

Motion carried (4/0/1)

INSTRUCTIONAL PROGRAM AND STUDENT ACTIVITIES

HEARING: AVAILABILITY OF TEXTBOOKS

26. Motion that the Board adjourn to a Public Hearing at 8:20 p.m. in order to hear comments and review the proposed Resolution #00-01.3 regarding the availability of textbooks and instructional materials in the District’s schools.

Moved by Mr. Harbeson

Seconded by Mr. Nielsen

Motion carried (4/0/1)

Motion that the Board reconvene to Regular Session at 8:29 p.m.

Moved by Mr. Barofsky

Seconded by Mr. Harbeson

Motion carried (4/0/1)

RESOLUTION #00-01.3

27. Motion that the Board adopt Resolution #00-01.3 stating the Board’s determination that there is appropriate availability of textbooks and instructional materials in all schools in the District.

Moved by Mr. Harbeson

Seconded by Mr. Barofsky

Motion carried (4/0/1)

STATEMENT OF ASSURANCE

28. Motion that the Board approve the issuance of the Statement of Assurance for Fiscal Year 1999-2000 for the expenditure of funds allocated pursuant to the Schiff-Bustamonte Standards-Based Instructional Materials Program.

Moved by Mr. Harbeson

Seconded by Mr. Barofsky

Motion carried (4/0/1)

PERSONNEL

EMPLOYMENT OF CERTIFICATED PERSONNEL

29. Motion that the Board approve the employment of the following certificated personnel for the 2000-2001 school year contingent upon appropriate proof of transcripts and completion of course work.

Moved by Mr. Barofsky

Seconded by Mr. Nielsen

Motion carried (4/0/1)

EMPLOYMENT OF CLASSIFIED PERSONNEL

30. Motion that the Board approve the employment of the classified personnel listed below for the 2000-01 school year.

Moved by Mr. Nielsen

Seconded by Mr. Barofsky

Motion carried (4/0/1)

BUSINESS AND FINANCIAL MANAGEMENT

DISCUSSION ON USE OF FACILITIES FEES

31. The Board entered into a discussion related to fees charged for the Use of District Facilities. The Board asked for additional information to be presented at the next meeting.

ACCEPTANCE OF DONATIONS

32. Motion that the Board approve the acceptance of the donations listed below.

Moved by Mr. Harbeson

Seconded by Mr. Barofsky

Motion carried (4/0/1)

CHANGE ORDER #13, BID DIVISION #2/#3

33. Motion that the Board approve Change Order #13 in Bid Division #2/#3 (Plumbing/Building Shell) for the construction of access ramps at a cost of $17,546.00.

Moved by Mr. Barofsky

Seconded by Mr. Nielsen

Motion carried (4/0/1)

FUTURE AGENDA ITEMS

34. FUTURE AGENDA ITEMS

1. Grant Writing – Discussion on Policy

CALENDAR

35. CALENDAR

CLOSED SESSION

36. Motion that the Board adjourn to Closed Session at 8:53 p.m. to discuss:

1. Personnel Matters

Moved by Mr. Harbeson

Seconded by Mr. Nielsen

Motion carried (4/0/1)

RECONVENE

37. Motion that the Board reconvene to Regular Session at 9:31 p.m.

Moved by Mr. Harbeson

Seconded by Mr. Nielsen

Motion carried (4/0/1)

ADJOURNMENT

38. Motion that the Regular Meeting of the Board of Trustees adjourn at 9:33 p.m., Thursday, July 27, 2000

Moved by Mr. Harbeson

Seconded by Mr. Nielsen

Motion carried (4/0/1)

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