Acton Agua Dulce Unified School District

School Board Meeting Agenda 6-8-00

MEADOWLARK SCHOOL

The Board will Open the Regular Meeting at 6:30 p.m. then

Recess to Closed Session to Discuss

Student, Personnel and Negotiations.

The Regular Meeting will Convene at 7:30 p.m.

1.0 OPENING OF MEETING

1.1 Called to order by ____________________ at ______ p.m.

1.2 Members present: B D H N S

1.3 Moved by B D H N S Seconded by B D H N S

To adjourn to Closed Session at _________p.m.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

1.4 Moved by B D H N S Seconded by B D H N S

To reconvene to Open Session at________ p.m.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

1.5 Pledge of Allegiance to the Flag led by _________________

1.6 Administration Present: _____________________________

Action

1.7 Adopt Agenda as Presented.

It is recommended that the June 8, 2000 agenda be approved as presented to the Board. All corrections to the agenda will be submitted at this time.

Moved B D H N S Seconded by B D H N S

that the June 8, 2000 agenda be approved as presented.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

2.0 CONSENT MOTION

Action

2.1 It is recommended that the following items be approved by consent motion:

1. Approve the Minutes of the Regular Meeting held on May 25, 2000.
2. Approve Purchase Order Report #99-00.23.
3. Accept Warrant Register Report.
4. Approve Payment of Stipends.
5. Accept Resignations of Personnel.
6. Approve Contract for Business and Financial Data Processing Services with LACOE.
7. Approve the Renewal of the Agreement for Services.
8. Approve Authorization to Make Appropriation Transfers.
9. Approve Reimbursement of Developer Fee.
10. Approve Transfer of Funds.
11. Approve Close Out of Cafeteria Fund.
12. Approve Use of Facilities Requests.

Moved by B D H N S Seconded by B D H N S

that the above items be approved by consent motion.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

CM

2.2 that the Minutes of the Regular Meeting held on May 25, 2000 be approved.

CM; Enclosure

2.3 that Purchase Order Report #99-00.23 be approved.

CM; Enclosure

2.4 that the Warrant Register be accepted by the Board for information and discussion.

CM; Enclosure

2.5 that the payment of stipends be approved.

CM

2.6 that the following resignations be accepted.

Name Position/Location Effective Date

Roxanne Jennerson Teacher/Meadowlark June 30, 2000

Jimmie Byrd Custodian/High Desert & Vasquez May 31, 2000

Abby Babcock RSP Aide/Agua Dulce June 19, 2000

CM; Enclosure

2.7 that the Board approve the 2000-2001 Contract for Business and Financial Data Processing Services with LACOE at a cost of $9,724.94. This is an annual renewal. The basic rates remain unchanged from the previous year. For 2000-2001, we are asking the county to include the additional service of providing 1099 tax reporting forms for vendors doing business with the District. The additional cost is $85 for the service and $4.95 per vendor on our vendor list of approximately 25 businesses.

CM

2.8 that the Board approve the renewal of the Agreement with Filarsky and Watt LLT for legal Enclosure services during the 2000-2001 school year.

CM; Enclosure

2.9 that the Board approve the authorization of the Los Angeles County Office of Education to make appropriate transfers at the close of the 1999-2000 school year in accordance with Education Code 42601.

CM

2.10 that the Board approve the reimbursement of a Developer Fee payment to Judy and Ken Johnson for $2,322.08 as the party no longer intends to build.

CM

2.11 that the Board approve a transfer of $175,000 from Fund 01 to deferred Maintenance Fund 27. This transfer was budgeted in 1999-00 but the actual transfer had not been made. This action reflects that the district has met its obligation to have its required matching funds in the appropriate Fund.

CM

2.12 that the Board approve the Close Out of the District’s Cafeteria Fund. We previously transferred all monies out of Fund 30 – Cafeteria Fund – to Fund 01 – General Fund. By closing out the Fund, no incidental interest or other deposits can be made to the Cafeteria Fund.

CM

2.13 that the Board approve the following requests to use facilities:

3.0 CORRESPONDENCE/PROPOSALS/REPORTS

3.1 Report by Superintendent

3.2 Reports by Principals and Staff

3.3 Reports by Employee Organizations

3.4 Report by Student Representative

3.5 Correspondence to the Board

3.6 Reports by Board Members

3.7 COMMENTS FROM THE PUBLIC

Any member of the public may address the Board to make suggestions, identify concerns, or request information about matters affecting the school district. The Board President may limit discussion on any item.

Items Not on the Agenda

To address the Board on an item not on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you during the Comments portion of the meeting. Upon recognition, state your name and make your statement. For items not on the agenda, please note the following stipulation of the Brown Act.

Pursuant to the Brown Act, Governing Board members cannot discuss any item which does not appear on the agenda. The Governing board may provide a reference to staff or other resources of information, request staff to report back at a subsequent meeting, or direct staff to plan an item on a future agenda.

Complaints against employees are addressed in closed session, and the District’s complaint procedure should be followed before discussion with the Board.

Items on the Agenda

To address the Board on an item on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you once the agenda item you wish to address is moved, seconded and placed on the floor for discussion. Upon recognition, state your name and make your statement.

3.8 Discussion by Board Members

4.0 DISTRICT ORGANIZATION AND BOARD OPERATIONS

Action

4.1 Conduct Public Hearing on the District’s Response to the Contract Proposal Submitted by Enclosure California School Employees Association.

It is recommended that a public hearing be conducted to receive public comment regarding the District’s response to the contract proposal submitted by the California School Employees Association (CSEA). This will continue the sunshine process for collective bargaining on a successor agreement to the current contract that expires June 30, 2000.

Moved by B D H N S Seconded by B D H N S

That the Board adjourn to a Public Hearing at ______ p.m.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Moved by B D H N S Seconded by B D H N S

That the Board reconvene to Regular Session at ______ p.m.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

5.0 INSTRUCTIONAL PROGRAM AND STUDENT ACTIVITIES

Presentation

5.1 Presentation on Digital High School and School-to-Career Program.

The Board will receive a presentation from Mr. Buck Weber on the Digital High School Program and the School-to-Career Program at Vasquez High School.

6.0 PERSONNEL

Action

6.1 Approve the Employment of Certificated Personnel for 2000-2001 School Year.

It is recommended that the Board approve the employment of the certificated personnel listed below for the 2000-2001 school year.

Moved by B D H N S Seconded by B D H N S

That Board approve the employment of the certificated personnel listed above for the 2000-2001 school year.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

6.2 Approve Summer School Staffing Assignments.

It is recommended that the Board approve the staffing assignments for the 2000-2001 summer school session. The names appear on the enclosure. It should be noted that actual enrollment in the summer session determines the specific number of staff to be assigned.

Moved by B D H N S Seconded by B D H N S

That the Board approve the staffing assignments for the 2000-2001 summer school session.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

7.0 BUSINESS AND FINANCIAL MANAGEMENT

Action; Enclosure

7.1 Approve Payment of Fees to the Division of State Architect.

It is recommended that the Board approve payment for fees to the Division of State Architect related to the Approval of Plans and Specifications on Vasquez High School. The enclosure provides details and identifies two separate fees. One fee for $15,000 pertains to the structural and engineering review process, the other is a $2,560 fee for the state accessibility review. Total cost: $17,560.

Moved by B D H N S Seconded by B D H N S

That the Board approve a payment of $17,560 for fees to the Division of State Architect related to the Approval of Plans and Specifications on Vasquez High School.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action

7.2 Approve Acceptance of Donations.

It is recommended that the Board approve the acceptance of the following donations.

Moved by B D H N S Seconded by B D H N S

That the Board approve the acceptance of the donations listed above.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Discussion; Enclosure

7.3 Enter into a Discussion on the 2000-2001 Budget.

It is recommended that the Board enter into a discussion on the 2000-2001 Budget.

Action; Enclosure

7.4 Adopt Emergency Resolution #99-00.15 Regarding Construction of Science Labs at Vasquez.

It is recommended that the Board adopt Emergency Resolution #99-00.15 which would permit the District to move forward with the construction of the science labs at Vasquez High School. In order to have the facilities functional by September, it is necessary for the district to immediately proceed, as there is significant lead-time required to procure cabinetry and the chemical-proof counter materials required in a high school lab. The estimate for all of the project which includes electrical and plumbing work is established at $150,000.

Moved by B D H N S Seconded by B D H N S

That the Board adopt Resolution #99-00.15 which would permit the District to move forward with the construction of the science labs at Vasquez High School.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.5 Approve Change Order for Additional Electrical Work at Vasquez High School.

It is recommended that the Board approve Change Order #11, Bid Division #5 (Electrical – Joe Beebe Construction) for a variety of electrical work including extension of lines and building hookups not shown on the original plans. Cost of this change order: $20,505.28.

Moved by B D H N S Seconded by B D H N S

That the Board approve Change Order #11, Bid Division #5 (Electrical – Joe Beebe Construction) for a variety of electrical work not shown in the original plans at a cost of $20,505.28.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.6 Approve Change Order for Additional Temporary Water Facilities on the Vasquez High School Project.

It is recommended that the Board approve Change Order #12, Bid Division #2 (Plumbing – Neil Edwards Construction) for the construction of a temporary water connection and standby fire water facility. The establishment and maintenance of the temporary setup was necessitated by fire code regulations during the startup days on the Vasquez High School project. Cost of this change order: $17,845.00.

Moved by B D H N S Seconded by B D H N S

That the Board approve Change Order #12, Bid Division #2 (Plumbing – Neil Edwards Construction) for the construction of a temporary water connection and standby fire water facility at a cost of $17,845.00.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

8.0 FUTURE AGENDA ITEMS

1. Use of Facilities Rentals
2. Discussion Item – Grant Writing

9.0 CALENDAR

10.0 PUBLIC COMMENT

11.0 CLOSED SESSION

Closed Session may be called at any time during a formal meeting by motion of the Board of Education for the purpose of discussing a personnel problem, a pupil problem, land purchase, consultation on a legal problem with an attorney, and with employee organizations in regard to salaries and/or fringe benefits. All formal action involving such matters must be made in an open meeting.

Action

11.1 Moved by B D H N S Seconded by B D H N S

that the Board adjourn to Closed Session at ______ p.m. for:

1. Student Matters
2. Personnel Matters
3. Negotiations
4. Litigation

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action

11.2 Moved by B D H N S Seconded by B D H N S

that the Board reconvene to Regular Session at ______ p.m.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

12.0 ADJOURNMENT

Action

12.1 Moved by B D H N S Seconded by B D H N S

that the Regular Meeting of the Board of Trustees adjourn at ______ p.m., Thursday,

June 8, 2000.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

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