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School Board Meeting Agenda 5-11-00
MEADOWLARK SCHOOL
The Board will Open the Regular Meeting at 6:30 p.m. then
Recess to Closed Session to Discuss
Personnel, Negotiations and Litigation.
The Regular Meeting will Convene at 7:30 p.m.
1.0 OPENING OF MEETING
1.1 Called to order by ____________________ at ______ p.m.
1.2 Members present: B D H N S
1.3 Moved by B D H N S Seconded by B D H N S
To adjourn to Closed Session at _________p.m.
Ayes ____ Noes ____ Absent ____
Ayes B D H N S
Noes B D H N S
Absent B D H N S
1.4 Moved by B D H N S Seconded by B D H N S
To reconvene to Open Session at________ p.m.
Ayes ____ Noes ____ Absent ____
Ayes B D H N S
Noes B D H N S
Absent B D H N S
1.5 Pledge of Allegiance to the Flag led by _________________
1.6 Administration Present: _____________________________
Action
1.7 Adopt Agenda as Presented.
It is recommended that the May 11, 2000 agenda be approved as presented to the Board. All corrections to the agenda will be submitted at this time.
Moved B D H N S Seconded by B D H N S
that the May 11, 2000 agenda be approved as presented.
Ayes ____ Noes ____ Absent ____
Ayes B D H N S
Noes B D H N S
Absent B D H N S
2.0 CONSENT MOTION
Action
2.1 It is recommended that the following items be approved by consent motion:
Moved by B D H N S Seconded by B D H N S
that the above items be approved by consent motion.
Ayes ____ Noes ____ Absent ____
Ayes B D H N S
Noes B D H N S
Absent B D H N S
CM
2.2 that the Minutes of the Regular Meeting held on April 27, 2000 be approved.
CM; Enclosure
2.3 that Purchase Order Report #99-00.22 be approved.
CM; Enclosure
2.4 that the Warrant Register be accepted by the Board for information and discussion.
CM; Enclosure
2.5 that the payment of stipends be approved.
CM
2.6 that the Board accept the resignations of the classified personnel listed below.
Alison Trimble Instructional Aide Meadowlark Effective May 1, 2000
Andrea Mathews Special Ed. Aide Vasquez Effective April 27, 2000
CM
2.7 that the Board accept the resignation of Carol Child, Agua Dulce School Psychologist, effective July 1, 2000.
CM
2.8 that the appointment of Jamie Reedy to the Baseball Assistant coaching position at Vasquez High School be rescinded.
CM
2.9 that the assignment of Maggie Leavitt to the Baseball Assistant coaching position at Vasquez High School be approved.
3.0 CORRESPONDENCE/PROPOSALS/REPORTS
3.1 Report by Superintendent
3.2 Reports by Principals and Staff
3.3 Reports by Employee Organizations
3.4 Report by Student Representative
3.5 Correspondence to the Board
3.6 Reports by Board Members
3.7 COMMENTS FROM THE PUBLIC
Any member of the public may address the Board to make suggestions, identify concerns, or request information about matters affecting the school district. The Board President may limit discussion on any item.
Items Not on the Agenda
To address the Board on an item not on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you during the Comments portion of the meeting. Upon recognition, state your name and make your statement. For items not on the agenda, please note the following stipulation of the Brown Act.
Pursuant to the Brown Act, Governing Board members cannot discuss any item which does not appear on the agenda. The Governing board may provide a reference to staff or other resources of information, request staff to report back at a subsequent meeting, or direct staff to plan an item on a future agenda.
Complaints against employees are addressed in closed session, and the District’s complaint procedure should be followed before discussion with the Board.
Items on the Agenda
To address the Board on an item on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you once the agenda item you wish to address is moved, seconded and placed on the floor for discussion. Upon recognition, state your name and make your statement.
3.8 Discussion by Board Members
4.0 DISTRICT ORGANIZATION AND BOARD OPERATIONS
Action; Enclosure
4.1 Adopt Administrative Regulation #4112.62: Maintenance of Criminal Offender Records.
It is recommended that the Board adopt Administrative Regulation #4112.62: Maintenance of Criminal Offender Records.
Moved by B D H N S Seconded by B D H N S
That the Board adopt Administrative Regulation #4112.62: Maintenance of Criminal Offender Records.
Ayes ____ Noes ____ Absent ____
Ayes B D H N S
Noes B D H N S
Absent B D H N S
Informational; Enclosure
4.2 Receive Letter from Supervisor Antonovich’s Office.
It is recommended that the Board receive and acknowledge a letter from Supervisor Mike Antonovich regarding projects directly related to district schools. The letter states that the county will incorporate the widening of Agua Dulce Canyon Road in front of Agua Dulce School into a summer county roads project. Supervisor Antonovich also stated that the county would design and construct pocket turn lanes at Sierra Highway and Red Rover Mine Road as well as at Escondido Canyon road and Red Rover Mine Road. And in addition, the county will assist the District by designing and constructing the appropriate turn lanes from Red Rover Mine Road onto the Vasquez campus. The assistance of Supervisor Antonovich and the county has been greatly appreciated by the school district.
Action; Enclosure
4.3 Ratify Easement Rights for the Widening of Road at Agua Dulce School.
It is recommended that the Board ratify the granting of an easement to the county to accommodate the widening of Agua Dulce Canyon Road along the school’s property line. The requirement is for a 20’ easement for the 660’ length of the school property between Morgan Road and Frascati Street. This action will grant the county access to widen the road in order to create an appropriate turn lane onto the Agua Dulce campus.
Moved by B D H N S Seconded by B D H N S
That the Board ratify the granting of an easement to the county to accommodate the widening of Agua Dulce Canyon Road along the school’s property line.
Ayes ____ Noes ____ Absent ____
Ayes B D H N S
Noes B D H N S
Absent B D H N S
Receive; Enclosure
4.4 Receive Contract Proposal Submitted by the California School Employees Association.
It is recommended that the Board receive the contract proposal from California School Employees Association (CSEA) Chapter 473 for a successor agreement to the current contract that expires June 30, 2000.
5.0 INSTRUCTIONAL PROGRAM AND STUDENT ACTIVITIES
Action
5.1 Approve Dates for District K-12 Summer School for the Year 2000.
It is recommended that the Board approve the following dates and schedule for the District’s Summer School Session for the year 2000.
Grades K-8
Summer Session will be held at Acton School
Dates:
Begin Thursday, June 22 and end Friday, July 21
No classes on July 3 and 4
Times:
Start time at 8:00 a.m. End time at 11:30 a.m.
Grades 9-12
Summer Session will be on the Vasquez High School Campus
There will be two summer sessions.
First Session:
Beginning Date:
Monday, June 26 – Ending Date: Friday, July 14
No classes on July 3 and 4
Times:
First Class 7:30 – 9:45
Break 9:45 – 10:00
Second Class 10:00 – 12:15
Second Session:
Beginning Date:
Monday, July 17 – Ending Date: Friday, August 4
Times:
First Class 7:30 – 9:30
Break 9:30 – 9:45
Second Class 9:45 – 11:45
Moved by B D H N S Seconded by B D H N S
That the Board approve the dates and schedule for the District’s Summer School Session shown above.
Ayes ____ Noes ____ Absent ____
Ayes B D H N S
Noes B D H N S
Absent B D H N S
Discussion; Enclosure
5.2 Discussion on the Proposed High School Exit Exam.
It is recommended that the Board enter into a discussion on the proposed California High School Exit Exam. Note that beginning in 2001-02, all 10th grade students will take the test. What that means is that students who are our current 8th graders and make up the high school graduation class of 2004, will be required to pass the test in order to receive a high school diploma.
Action; Enclosure
5.3 Approve Agua Dulce Field Trip and Field Trip Destination.
It is recommended that the Board approve an Agua Dulce sixth grade field trip on Monday, May 15, 2000, and that the Board approve the following field trip destination
Channel Islands National Park Visitors Center, 1901 Spinnaker Drive, Ventura, CA 93001
The trip sponsored by Agua Dulce sixth grade teachers, Jeannie Curtiss and Pam Jacobson, culminates the year’s activities related to the study of ecology and the environment. Sixth graders began the year with the Outdoor School experience where they studied land environments. This trip provides the opportunity to be exposed to the ecology of the ocean.
Moved by B D H N S Seconded by B D H N S
That the Board approve the Agua Dulce sixth grade field trip on May 15, 2000, and that the Board approve the Channel Islands National Park Visitors Center as a field trip destination.
Ayes ____ Noes ____ Absent ____
Ayes B D H N S
Noes B D H N S
Absent B D H N S
6.0 PERSONNEL
Action
6.1 Approve K-8 Summer School Principal.
It is recommended that Mr. Steve Lorenze be appointed K-8 Summer School Principal.
Moved by B D H N S Seconded by B D H N S
That Mr. Steve Lorenze be appointed K-8 Summer School Principal.
Ayes ____ Noes ____ Absent ____
Ayes B D H N S
Noes B D H N S
Absent B D H N S
7.0 BUSINESS AND FINANCIAL MANAGEMENT
Action; Enclosure
7.1 Approve Amended Contract with Checkpoint Communications for Technology Work at Meadowlark.
It is recommended that the Board approve an amended agreement with Checkpoint Communications for the technology infrastructure work at Meadowlark. At the April 28 meeting, the Board approved an agreement with Checkpoint Communications for the development of the technology infrastructure at Meadowlark School. The amount quoted was for $71,845. This request asks the Board to amend the agreement to reflect a total amount of $73,600. The difference reflects the fact that Checkpoint excluded one of the relocatables in the original quote. The District requested that the relocatable be included.
Moved by B D H N S Seconded by B D H N S
That the Board approve an amended agreement with Checkpoint Communications for the technology infrastructure work at Meadowlark.
Ayes ____ Noes ____ Absent ____
Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
7.2 Approve Notice of Completion for Williams Scotsman, Inc.
It is recommended that the Board approve the Notice of Completion for Williams Scotsman, Inc. for the installation of new relocatable buildings on the Vasquez campus as well as the tear down of relocatable buildings at both High Desert and Acton, transport of buildings to the Vasquez site, and the set-up of the buildings. The approval of this Notice of Completion would initiate the release of the full contract amount of $130,999.00
Moved by B D H N S Seconded by B D H N S
That the Board approve the Notice of Completion for Williams Scotsman, Inc. for the installation of new relocatable buildings on the Vasquez campus as well as the tear down of relocatable buildings at both High Desert and Acton, transport of buildings to the Vasquez site, and the setup of the buildings.
Ayes ____ Noes ____ Absent ____
Ayes B D H N S
Noes B D H N S
Absent B D H N S
Presentation
7.3 Presentation on Facilities Master Plan.
It is recommended that the Board receive a presentation from Tim Ballard of Osborn Architects on the progress of the District’s Master Facilities Plan.
Action
7.4 Approve Acceptance of Donations.
It is recommended that the Board approve the acceptance of the following donations.
| DONATED ITEM(S) | VALUE | DONATED TO | DONATED BY |
| Eight trees | $228.00 | Meadowlark | Nita Sault-Salazar |
| Rain Forest Rug | $542.87 | Meadowlark | Maryann Thomas |
Moved by B D H N S Seconded by B D H N S
That the Board approve the acceptance of the donations listed above.
Ayes ____ Noes ____ Absent ____
Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
7.5 Approve Amendment to the Lease Agreement with Leasing Innovations.
It is recommended that the Board approve the enclosed amendment to the lease agreement the district entered into with Leasing Innovation to fund the procurement and construction of the temporary gym on the Vasquez campus. The bank providing the funding to Leasing Innovation has been hesitant to support the agreement. The bank’s concern is based on the premise that the district might abandon the lease payments on the temporary gym should the district institute some form of alternative funding to construct the permanent high school. Our legal counsel has advised the district that signing the agreement will have no effect on the terms of the agreement. The Board entered this agreement with the full intent to make 10 annual payments or pay off the debt early should funds become available. The wording of the amendment essentially states that the district will meet its obligation regardless of the institution of some form of alternative funding adopted by the district.
Moved by B D H N S Seconded by B D H N S
That the Board approve the enclosed amendment to the lease agreement the district entered into with Leasing Innovation to fund the procurement and construction of the temporary gym on the Vasquez campus.
Ayes ____ Noes ____ Absent ____
Ayes B D H N S
Noes B D H N S
Absent B D H N S
8.0 FUTURE AGENDA ITEMS
9.0 CALENDAR
| 5/25 | Board of Trustees Meeting |
| 5/29 | Holiday – Memorial Day |
| 6/8 | Board of Trustees Meeting |
10.0 PUBLIC COMMENT
11.0 CLOSED SESSION
Closed Session may be called at any time during a formal meeting by motion of the Board of Education for the purpose of discussing a personnel problem, a pupil problem, land purchase, consultation on a legal problem with an attorney, and with employee organizations in regard to salaries and/or fringe benefits. All formal action involving such matters must be made in an open meeting.
Action
11.1 Moved by B D H N S Seconded by B D H N S
that the Board adjourn to Closed Session at ______ p.m. for:
1. Student Matters
2. Personnel Matters
3. Negotiations
4. Litigation
Ayes ____ Noes ____ Absent ____
Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action
11.2 Moved by B D H N S Seconded by B D H N S
that the Board reconvene to Regular Session at ______ p.m.
Ayes ____ Noes ____ Absent ____
Ayes B D H N S
Noes B D H N S
Absent B D H N S
12.0 ADJOURNMENT
Action
12.1 Moved by B D H N S Seconded by B D H N S
that the Regular Meeting of the Board of Trustees adjourn at ______ p.m., Thursday,
May 11, 2000.
Ayes ____ Noes ____ Absent ____
Ayes B D H N S
Noes B D H N S
Absent B D H N S
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