School Board Meeting Agenda 4-13-00
MEADOWLARK SCHOOL
Thursday, April 13, 2000 – 6:30 p.m.
The Board will Open the Regular Meeting at 6:30 p.m. then
Recess to Closed Session to Discuss
Personnel, Negotiations and Student Matters.
The Regular Meeting will Convene at 7:30 p.m.
1.0 OPENING OF MEETING
1.1 Called to order by ____________________ at ______ p.m.
1.2 Members present: B D H N S
1.3 Moved by B D H N S Seconded by B D H N S
To adjourn to Closed Session at _________p.m.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
1.4 Moved by B D H N S Seconded by B D H N S
To reconvene to Open Session at________ p.m.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
1.5 Pledge of Allegiance to the Flag led by _________________
1.6 Administration Present: _____________________________
Action
1.7 Adopt Agenda as Presented.
It is recommended that the April 13, 2000 agenda be approved as presented to the Board. All corrections to the agenda will be submitted at this time.
Moved B D H N S Seconded by B D H N S
that the April 13, 2000 agenda be approved as presented.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
2.0 CONSENT MOTION
Action
2.1 It is recommended that the following items be approved by consent motion:
2.2 Approve the Minutes of the Regular Meeting held on March 23, 2000.
2.3 Approve Purchase Order Report #99-00.20.
2.4 Accept Warrant Register Report.
2.5 Approve Payment of Stipends.
2.6 Approve Requests to Use Facilities.
2.7 Accept Resignations of Classified Employees.
2.8 Approve Request for a Leave of Absence.
Moved by B D H N S Seconded by B D H N S
that the above items be approved by consent motion.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
CM
2.2 that the Minutes of the Regular Meeting held on March 23, 2000 be approved.
CM; Enclosure
2.3 that Purchase Order Report #99-00.20 be approved.
CM; Enclosure
2.4 that the Warrant Register be accepted by the Board for information and discussion.
CM; Enclosure
2.5 that the payment of stipends be approved.
CM
2.6 that the Board approve the following requests to use facilities.
| Walden Family Service FFA | To use Acton’s MPR on May 16 from 6:30 to 8:30 for a Foster Parent Orientation |
| Acton Chamber of Commerce | To use Meadowlark’s MPR, the Staff Room, and the Library on April 26, 28, and 29 for Miss Acton Pageants |
CM
2.7 that the Board accept the resignations of the following classified employees.
| NAME | POSITION | EFFECTIVE DATE |
| Ron Vogel | Bus Driver | March 27, 2000 |
| Rosanne Woody | High Desert Office Clerk | June 16, 2000 |
| Patty Williams | High Desert Campus Security | April 1, 2000 |
CM
2.8 that the Board approve a leave of absence requested by Merri Nelson, High Desert Language Arts teacher, for the 2000-2001 school year.
3.0 CORRESPONDENCE/PROPOSALS/REPORTS
3.1 Report by Superintendent
3.2 Reports by Principals and Staff
3.3 Reports by Employee Organizations
3.4 Report by Student Representative
3.5 Correspondence to the Board
3.6 Reports by Board Members
3.7 COMMENTS FROM THE PUBLIC
Any member of the public may address the Board to make suggestions, identify concerns, or request information about matters affecting the school district. The Board President may limit discussion on any item.
Items Not on the Agenda
To address the Board on an item not on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you during the Comments portion of the meeting. Upon recognition, state your name and make your statement. For items not on the agenda, please note the following stipulation of the Brown Act.
Pursuant to the Brown Act, Governing Board members cannot discuss any item which does not appear on the agenda. The Governing board may provide a reference to staff or other resources of information, request staff to report back at a subsequent meeting, or direct staff to plan an item on a future agenda.
Complaints against employees are addressed in closed session, and the District’s complaint procedure should be followed before discussion with the Board.
Items on the Agenda
To address the Board on an item on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you once the agenda item you wish to address is moved, seconded and placed on the floor for discussion. Upon recognition, state your name and make your statement.
3.8 Discussion by Board Members
4.0 DISTRICT ORGANIZATION AND BOARD OPERATIONS
Action
4.1 Take Appropriate Action Regarding the Expulsion of Student #99-00.9.
It is recommended that the Board accept the recommendation of the District Administrative Hearing Panel regarding the expulsion of Student #99-00.9.
Moved by B D H N S Seconded by B D H N S
That the Board accept the recommendation of the District Administrative Hearing Panel regarding the expulsion of Student #99-00.9.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
4.2 Adopt Revised Board Policy #5116: School Attendance Boundaries.
It is recommended that the Board adopt revised Board Policy #5116: School Attendance Boundaries.
Moved by B D H N S Seconded by B D H N S
That the Board adopt Board Policy #5116: School Attendance Boundaries.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
4.3 Approve Elimination of Board Policy #5116.1: Intradistrict Open Enrollment.
It is recommended that the Board approve the elimination of Board Policy #5116.1: Intradistrict Open Enrollment.
Moved by B D H N S Seconded by B D H N S
That the Board approve the elimination of Board Policy #5116.1: Intradistrict Open Enrollment.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
4.4 Approve the Elimination of Administrative Regulation #5116.1: Intradistrict Open Enrollment.
It is recommended that the Board approve the elimination of Administrative Regulation #5116.1: Intradistrict Open Enrollment.
Moved by B D H N S Seconded by B D H N S
That the Board approve the elimination of Administrative Regulation #5116.1: Intradistrict Open Enrollment.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
4.5 Adopt Revised Board Policy #5117: Interdistrict Attendance.
It is recommended that the Board adopt revised Board Policy #5117: Interdistrict Attendance.
Moved by B D H N S Seconded by B D H N S
That the Board adopt revised Board Policy #5117: Interdistrict Attendance.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
4.6 Adopt Revised Administrative Regulation #5117.1: Interdistrict Attendance Agreement.
It is recommended that the Board adopt revised Administrative Regulation #5117.1: Interdistrict Attendance Agreement.
Moved by B D H N S Seconded by B D H N S
That the Board adopt revised Administrative Regulation #5117.1: Interdistrict Attendance Agreement.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
4.7 Approve the Elimination of Administrative Regulation #5117.2: Alternative Interdistrict Attendance Agreement.
It is recommended that the Board approve the elimination of Administrative Regulation #5117.2: Alternative Interdistrict Attendance Program.
Moved by B D H N S Seconded by B D H N S
That the Board approve the elimination of Administrative Regulation #5117.2: Alternative Interdistrict Attendance Program.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
4.8 Adopt New Language for Administrative Regulation #5117.2: Procedures for Interdistrict Permits.
It is recommended that the Board adopt the new language for Administrative Regulation #5117.2: Procedures for Interdistrict Permits.
Moved by B D H N S Seconded by B D H N S
That the Board adopt the new language for Administrative Regulation #5117.2: Procedures for Interdistrict Permits.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Reading; Enclosure
4.9 FIRST READING: Administrative Regulation #4112.62: Maintenance of Criminal Offender Records.
It is recommended that the Board enter into a First Reading of Administrative Regulation #4112.62: Maintenance of Criminal Offender Records. When legislation was enacted to fingerprint and run a background check on all prospective employees, an auditing and monitoring system was also put in place. One element of the procedure is to see that districts have a board policy regarding the processing of fingerprints. This policy puts our district in compliance.
5.0 INSTRUCTIONAL PROGRAM AND STUDENT ACTIVITIES
Review; Enclosure
5.1 Review Social Studies Textbooks for Adoption.
It is recommended that the Board receive a report from Margaret Gonder, Meadowlark Principal and Dean of Instruction and Special Projects, summarizing the review process of the Social Studies Textbook Adoption Committee. Mrs. Gonder will have the books on display and will also review the recommendation of the committee. The recommendation for the adoption of the K-8 Social Studies series will be presented at the April 27, 2000 Board meeting.
7.0 BUSINESS AND FINANCIAL MANAGEMENT
Action; Enclosure
7.1 Ratify Agreement with Osborn Architect.
It is recommended that the Board ratify an agreement with Osborn Architects to complete the technology infrastructure at Meadowlark School. Having a reliable architectural firm assume the technical and management aspects of the project will expedite the process. Only upon expenditure of the new school technology money of $148,455 will the state release all the reimbursable funding owed the district on the Meadowlark project. Osborn intends to apply a Piggyback Bid to hasten the process so that the project could be complete by June 1.
Moved by B D H N S Seconded by B D H N S
That the Board ratify an agreement with Osborn Architects to complete the technology infrastructure at Meadowlark School.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
7.2 Approve Adjustment of Charges for Placement in Appropriate Funds.
It is recommended that the Board approve an adjustment of charges from Fund 60 to Fund 01. When a school district makes an adjustment between funds, board action is required. In this situation, payment of debt service for COPs I and COPs II were paid out of Fund 60. Service fees can not be paid out of Fund 60, which is a Special Reserve for Capital Outlay. Therefore, the request is to transfer the service fee charges from Fund 60 to General Fund – Fund 01.
| Transaction | Amount | From Fund 60 to Fund 01 |
| Service Fee COPs I | $2,597 | From Fund 60 to Fund 01 |
| Service Fee COPs II | $4,000 | From Fund 60 to Fund 01 |
Moved by B D H N S Seconded by B D H N S
That the Board approve an adjustment of charges from Fund 60 to Fund 01 as shown above.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
7.3 Approve Agreement for Student Teaching with Chapman College.
It is recommended that the Board approve the agreement for Directed Teaching (Student Teaching) with Chapman College.
Moved by B D H N S Seconded by B D H N S
That the Board approve the agreement for Directed Teaching (Student Teaching) with Chapman College.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
7.4 Approve Agreement for Student Teaching with California State University, Northridge.
It is recommended that the Board approve the agreement for Student Teaching with California State University, Northridge for the term of July 1, 1999 through June 30, 2000.
Moved by B D H N S Seconded by B D H N S
That the Board approve the agreement for Student Teaching with California State University, Northridge.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action
7.5 Approve Acceptance of Donations.
It is recommended that the Board approve the acceptance of the following donations.
| DONATED ITEM(S) | VALUE | DONATED TO | DONATED BY |
| Desks, work stations, filing and storage cabinets, bookcases, etc. | $ 3,500 | Vasquez | Spears Manufacturing Co. |
| Weight lifting equipment | $50,000 | Vasquez | Gene Lesniak Fitness Products International |
| "STAR" Printer | $ 100 | Acton | Edie Jeske |
| Three walnut book shelves | $ 600 | Acton | Margaret Gonder |
| Computers, printer, word processor | $ 650 | Vasquez | Susan Strange |
Moved by B D H N S Seconded by B D H N S
That the Board approve the acceptance of the donations listed above.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action
7.6 Approve Transfer of Funds.
It is recommended that the Board approve the following transfer of funds:
| FROM FUND | TO FUND | AMOUNT | REASON |
| Fund 30 | Fund 01 | $22,905.41 | To close out Cafeteria Fund |
| Fund 01 | Fund 15 | $34,701.00 | To cover COPs payment reserve |
Moved by B D H N S Seconded by B D H N S
That the Board approve the transfer of funds shown above.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
7.7 Approve Agreement with School Facility Consultants.
It is recommended that the Board approve an agreement with School Facility Consultants to perform the demographic study related to the development of the Facilities Master Plan. As you are aware, we have hired Osborn Architects to produce the Master Plan and it was the recommendation of the architects to hire experts to do the demographics. School Facility Consultants is highly recommended by the architects.
Moved by B D H N S Seconded by B D H N S
That the Board approve an agreement with School Facility Consultants to perform the demographic study related to the development of the Facilities Master Plan.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Discussion; Enclosure
7.8 Presentation on Development of 2000-2001 Budget.
It is recommended that the Board receive a presentation from the Superintendent on the 2000-2001 district budget.
8.0 FUTURE AGENDA ITEMS
9.0 CALENDAR
| 4/17-4/21 | Spring Break |
| 4/21 | District Holiday |
| 4/27 | Board of Trustees Meeting |
| 5/11 | Board of Trustees Meeting |
10.0 PUBLIC COMMENT
11.0 CLOSED SESSION
Closed Session may be called at any time during a formal meeting by motion of the Board of Education for the purpose of discussing a personnel problem, a pupil problem, land purchase, consultation on a legal problem with an attorney, and with employee organizations in regard to salaries and/or fringe benefits. All formal action involving such matters must be made in an open meeting.
Action
11.1 Moved by B D H N S Seconded by B D H N S
that the Board adjourn to Closed Session at ______ p.m. for:
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action
11.2 Moved by B D H N S Seconded by B D H N S
that the Board reconvene to Regular Session at ______ p.m.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
12.0 ADJOURNMENT
Action
12.1 Moved by B D H N S Seconded by B D H N S
that the Regular Meeting of the Board of Trustees adjourn at ______ p.m., Thursday, April 13, 2000.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S