Acton Agua Dulce Unified School District

School Board Meeting Agenda 3-23-00

MEADOWLARK SCHOOL

The Board will Open the Regular Meeting at 6:30 p.m. then

Recess to Closed Session to Discuss

Personnel, Negotiations and Student Matters.

The Regular Meeting will Convene at 7:30 p.m.

1.0 OPENING OF MEETING

1.1 Called to order by ____________________ at ______ p.m.

1.2 Members present: B D H N S

1.3 Moved by B D H N S Seconded by B D H N S

To adjourn to Closed Session at _________p.m.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

1.4 Moved by B D H N S Seconded by B D H N S

To reconvene to Open Session at________ p.m.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

1.5 Pledge of Allegiance to the Flag led by _________________

1.6 Administration Present: _____________________________

Action

1.7 Adopt Agenda as Presented.

It is recommended that the March 23, 2000 agenda be approved as presented to the Board. All corrections to the agenda will be submitted at this time.

Moved B D H N S Seconded by B D H N S

that the March 23, 2000 agenda be approved as presented.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

2.0 CONSENT MOTION

Action

2.1 It is recommended that the following items be approved by consent motion:

2.2 Approve the Minutes of the Regular Meeting held on March 9, 2000.

2.3 Approve Purchase Order Report #99-00.19.

2.4 Accept Warrant Register Report.

2.5 Approve Payment of Stipend.

2.6 Approve Requests to Use Facilities.

2.7 Accept Resignation of Boys’ Volleyball Coach.

2.8 Accept Resignation of Office Clerk.

2.9 Approve Agreement with Liebert Cassidy.

Moved by B D H N S Seconded by B D H N S

that the above items be approved by consent motion.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

CM

2.2 that the Minutes of the Regular Meeting held on March 9, 2000 be approved.

CM; Enclosure

2.3 that Purchase Order Report #99-00.19 be approved.

CM; Enclosure

2.4 that the Warrant Register be accepted by the Board for information and discussion.

CM; Enclosure

2.5 that the payment of stipends be approved.

CM

2.6 that the Board approve the following requests to use facilities.

CM

2.7 that the Board accept the resignation of Nicole Jones as the Boys’ Varsity Volleyball Coach.

CM

2.8 that the Board accept the resignation of Michele Perez, Vasquez Office Clerk, effective March 29, 2000.

CM; Enclosure

2.9 that the Board approve an agreement with the law firm of Liebert Cassidy. This firm provides specialty law services on occasion for the district. This agreement extends through January 31, 2001.

3.0 CORRESPONDENCE/PROPOSALS/REPORTS

3.1 Report by Superintendent

3.2 Reports by Principals and Staff

3.3 Reports by Employee Organizations

3.4 Report by Student Representative

3.5 Correspondence to the Board

3.6 Reports by Board Members

3.7 COMMENTS FROM THE PUBLIC

Any member of the public may address the Board to make suggestions, identify concerns, or request information about matters affecting the school district. The Board President may limit discussion on any item.

Items Not on the Agenda

To address the Board on an item not on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you during the Comments portion of the meeting. Upon recognition, state your name and make your statement. For items not on the agenda, please note the following stipulation of the Brown Act.

Pursuant to the Brown Act, Governing Board members cannot discuss any item which does not appear on the agenda. The Governing board may provide a reference to staff or other resources of information, request staff to report back at a subsequent meeting, or direct staff to plan an item on a future agenda.

Complaints against employees are addressed in closed session, and the District’s complaint procedure should be followed before discussion with the Board.

Items on the Agenda

To address the Board on an item on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you once the agenda item you wish to address is moved, seconded and placed on the floor for discussion. Upon recognition, state your name and make your statement.

3.8 Discussion by Board Members

4.0 DISTRICT ORGANIZATION AND BOARD OPERATIONS

Reading; Enclosure

4.1 SECOND READING: Revised Board Policy 5116.

This revision redefines school attendance boundaries by clarifying existing policy and recognizing the existence and mandates of the Class Size Reduction program. The previous policy addressed a formal Intradistrict Open Enrollment process that is not applicable to our circumstances. The wording in reference to the "controlled free zoning" in the Revised BP 5116 provides the appropriate flexibility for our district (refer to enclosure).

Reading; Enclosure

4.2 SECOND READING: Elimination of Board Policy 5116.1.

Elimination of this policy removes reference to an Open Intradistrict Enrollment procedure, which is not applicable in our circumstance (refer to enclosure).

Reading; Enclosure

4.3 SECOND READING: Elimination of Administrative Regulation 5116.1.

This Administrative Regulation would no longer be necessary if Board Policy 5116.1 were eliminated.

Reading; Enclosure

4.4 SECOND READING: Revision of Board Policy 5117.

This revision specifies that the Acton-Agua Dulce Unified School District will (1) accept and release students through the interdistrict permit process, (2) that the district will determine the terms and conditions under which permits will be granted or denied, (3) that the district reserves the right to revoke permits, and (4) affirms that the district does not elect to participate in the alternative interdistrict attendance program.

Reading; Enclosure

4.5 SECOND READING: Revision of Administrative Regulation 5117.1.

This revision clarifies acceptable reasons for issuance or acceptance of an interdistrict permit. It also states the grounds upon which a permit will be canceled. This revision also states how our district will accept students into the K-3 Class Size Reduction program.

Reading; Enclosure

4.6 SECOND READING: Elimination of Administrative Regulation 5117.2.

With the Board’s determination not to participate in the State’s Alternative Interdistrict Permit program as stated in the proposed revision of BP 5117, the current language of AR 5117.2 is not needed.

Reading; Enclosure

4.7 SECOND READING: Proposed New Language for Administrative Regulation 5117.2.

This Administrative Regulation delineates the District’s procedure for processing interdistrict permit requests (refer to enclosure).

Action; Enclosure

4.8 Approve Interdistrict Attendance Agreement.

It is recommended that the Board approve an Interdistrict Attendance Agreement with the Antelope Valley Union High School District (see enclosure). The agreement extends from July 1, 2000 to June 30, 2004.

Moved by B D H N S Seconded by B D H N S

That the Board approve an Interdistrict Attendance Agreement with the Antelope Valley Union High School District from July 1, 2000 to June 30, 2004.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

7.0 BUSINESS AND FINANCIAL MANAGEMENT

Action; Enclosure

7.1 Approve Resolution #99-00.11 for Continued Participation in the County Pooled TRANs.

It is recommended that the Board adopt Resolution #99-00.11 in support of continued participation in the Los Angeles County Pooled Tax and Revenue Anticipation Notes. Due to the sporadic receipt of revenue yet constant demand of expenditures, public agencies are permitted to borrow funds for a short-term basis to meet any temporary cash flow shortfall. This process is called a TRANs and requires an authorizing resolution from the Board of Trustees. The District participated in this program in the 1998-1999 and 1999-2000 school years and staff recommends continued participation. The District estimates that it will earn close to $22,000 in interest shares for the 1999-2000 year. This same amount of earned interest is projected for 2000-2001.

Moved by B D H N S Seconded by B D H N S

That the Board adopt Resolution #99-00.11 in support of continued participation in the los Angeles County Pooled Tax and Revenue Anticipation Notes.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.2 Approve Agreement for Audit Services.

It is recommended that the Board approve a three-year agreement with the firm of Burkey, Cox, Evans & Manning to conduct our annual fiscal audit. The district has been pleased with t he work of this firm, which has done the District’s audit for several years. The agreement would cover audits for the following years at the proposed fees represented below:

Audit Year Proposed Fee

1999-2000 $ 9,000

2000-2001 $ 9,500

2001-2002 $10,000

Moved by B D H N S Seconded by B D H N S

That the Board approve a three-year agreement with the firm of Burkey, Cox, Evans & Manning to conduct our annual fiscal audit.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.3 Adopt Resolution #99-00.12 for a Lease Agreement with Class Leasing.

It is recommended that the Board adopt Resolution #99-00.12 to enter into a Lease Agreement with Class Leasing Inc. This agreement is for four specialty buildings on the Vasquez High School Temporary campus and is based on the terms of the Val Verde Unified School District Piggyback Bid. The buildings include the following four rooms:

One (1) 36 x 40 relocatable building to be used as the Art/Drama room

One (1) 48 x 40 relocatable building to be used as the Home Economics room

Two (2) 12 x 40 restroom/shower buildings which are attached to the boys and girls locker rooms

Moved by B D H N S Seconded by B D H N S

That the Board adopt Resolution 99-00.12 to enter into a Lease Agreement with Class Leasing Inc. for the four buildings described above.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.4 Adopt Resolution #99-00.13 for a Lease Agreement with William Scotsman, Inc.

It is recommended that the Board adopt Resolution #99-00.13 to enter into a lease agreement with William Scotsman, Inc. This agreement is for the lease of the twelve (12) 24’ x 40’ classroom buildings, one (1) 12’ x 40 restroom building, and one (1) 12’ x 40’ office building on the Vasquez High School Temporary Campus. This agreement is based on the terms of the Gorman Elementary Piggyback Bid.

Moved by B D H N S Seconded by B D H N S

That the Board adopt Resolution #99-00.13 to enter into a Lease Agreement with William Scotsman, Inc. for the portable buildings described above.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.5 Approve Agreement with William Scotsman, Inc. for Tear-Down/Transport/Setup and Delivery and Setup of Relocatable Buildings on the Vasquez High School Campus.

It is recommended that the Board approve an agreement with William Scotsman, Inc. for the (1) delivery and setup of new relocatable buildings on the Vasquez High School campus, and (2) the tear-down, relocation transport and setup of relocatable buildings from the Acton and High Desert campuses to the VHS site. This contract is based on the building tear-down, transport, and setup terms as stipulated in the Gorman Elementary Piggyback bid. Specifically, this contract covers the delivery and setup of twelve new (12) 24’ x 40 classrooms, one (1) restroom building, and one (1) office building. In addition, the contract covers the tear down of nine (9) classroom buildings and one (1) office building, transport of said structures from the High Desert and Acton campuses to the Vasquez campus, and setup of the structures on the VHS temporary campus. The cost of this contract is $130,999.00. This cost is within the projected budget for this phase of the project. The intention of the District is to pay 90% of this obligation while withholding the standard 10% retention until the project is complete.

Moved by B D H N S Seconded by B D H N S

That the Board approve the agreement with William Scotsman, Inc. for tear-down/transport/setup and delivery and setup of relocatable buildings on the Vasquez High School campus.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.6 Adopt Resolution #99-00.14 for a Lease Agreement with Leasing Innovations for the Vasquez High School Temporary Gym.

It is recommended that the Board adopt resolution #99-00.14 to enter into a lease agreement with Leasing Innovations. This agreement is for the temporary gym on the Vasquez High School campus. The terms of this agreement require ten (10) annual payments of $63,134 plus applicable tax. In addition, there are $620 in one-time initial costs and fees included in the first payment. Payments are annual and come due on December 1 of each year.

Moved by B D H N S Seconded by B D H N S

That the Board adopt Resolution #99-00.14 for a lease agreement with Leasing Innovations for the Vasquez High School Temporary Gym.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action

7.7 Approve Acceptance of Donations.

It is recommended that the Board approve the acceptance of the following donations.

Moved by B D H N S Seconded by B D H N S

That the Board approve the acceptance of the donations listed above.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

8.0 FUTURE AGENDA ITEMS

1. Use of Facilities Rentals
2. Discussion Item – Grant Writing
3. Mr. Weber – Report on Digital High School Grant and School-to-Work Program

9.0 CALENDAR

10.0 PUBLIC COMMENT

11.0 CLOSED SESSION

Closed Session may be called at any time during a formal meeting by motion of the Board of Education for the purpose of discussing a personnel problem, a pupil problem, land purchase, consultation on a legal problem with an attorney, and with employee organizations in regard to salaries and/or fringe benefits. All formal action involving such matters must be made in an open meeting.

Action

11.1 Moved by B D H N S Seconded by B D H N S

that the Board adjourn to Closed Session at ______ p.m. for:

1. Student Matters
2. Personnel Matters
3. Negotiations
4. Litigation

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action

11.2 Moved by B D H N S Seconded by B D H N S

that the Board reconvene to Regular Session at ______ p.m.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

12.0 ADJOURNMENT

Action

12.1 Moved by B D H N S Seconded by B D H N S

that the Regular Meeting of the Board of Trustees adjourn at ______ p.m., Thursday,

March 23, 2000.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

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