ACTON-AGUA DULCE UNIFIED SCHOOL DISTRICT

Meeting of the Board of Trustees

Acton, California

AGENDA - Regular Meeting

MEADOWLARK SCHOOL

Thursday, March 9, 2000 – 6:30 p.m.

The Board will Open the Regular Meeting at 6:30 p.m. then

Recess to Closed Session to Discuss

Personnel and Student Matters.

The Regular Meeting will Convene at 7:30 p.m.

1.0 OPENING OF MEETING

1.1 Called to order by ____________________ at ______ p.m.

1.2 Members present: B D H N S

1.3 Moved by B D H N S Seconded by B D H N S

To adjourn to Closed Session at _________p.m.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

1.4 Moved by B D H N S Seconded by B D H N S

To reconvene to Open Session at________ p.m.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

1.5 Pledge of Allegiance to the Flag led by _________________

1.6 Administration Present: _____________________________

Action

1.7 Adopt Agenda as Presented.

It is recommended that the March 9, 2000 agenda be approved as presented to the Board. All corrections to the agenda will be submitted at this time.

Moved B D H N S Seconded by B D H N S

that the March 9, 2000 agenda be approved as presented.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N Sn

Absent B D H N S

2.0 CONSENT MOTION

Action

2.1 It is recommended that the following items be approved by consent motion:

2.2 Approve the Minutes of the Regular Meeting held on February 24, 2000.

2.3 Approve Purchase Order Report #99-00.18.

2.4 Accept Warrant Register Report.

2.5 Approve Resignation of Classified Employee.

2.6 Ratify Continuance of Agreement with LACOE.

2.7 Accept Resignation of Certificated Employee.

Moved by B D H N S Seconded by B D H N S

that the above items be approved by consent motion.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

CM

2.2 that the Minutes of the Regular Meeting held on February 24, 2000 be approved.

CM; Enclosure

2.3 that Purchase Order Report #99-00.18 be approved.

CM; Enclosure

2.4 that the Warrant Register be accepted by the Board for information and discussion.

CM;

2.5 that the Board accept the resignation of Patricia Smith, Physical Education Aide at Meadowlark School.

CM; Enclosure

2.6 that the Board ratify the continuance of the agreement for the District to participate in LACOE Alternative Education/Community School Program.

CM

2.7 that the Board approve the resignation of Barbara Baevitz, junior high math teacher, effective March 3, 2000.

3.0 CORRESPONDENCE/PROPOSALS/REPORTS

3.1 Report by Superintendent

3.2 Reports by Principals and Staff

3.3 Reports by Employee Organizations

3.4 Report by Student Representative

3.5 Correspondence to the Board

3.6 Reports by Board Members

3.7 COMMENTS FROM THE PUBLIC

Any member of the public may address the Board to make suggestions, identify concerns, or request information about matters affecting the school district. The Board President may limit discussion on any item.

Items Not on the Agenda

To address the Board on an item not on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you during the Comments portion of the meeting. Upon recognition, state your name and make your statement. For items not on the agenda, please note the following stipulation of the Brown Act.

Pursuant to the Brown Act, Governing Board members cannot discuss any item which does not appear on the agenda. The Governing board may provide a reference to staff or other resources of information, request staff to report back at a subsequent meeting, or direct staff to plan an item on a future agenda.

Complaints against employees are addressed in closed session, and the District’s complaint procedure should be followed before discussion with the Board.

Items on the Agenda

To address the Board on an item on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you once the agenda item you wish to address is moved, seconded and placed on the floor for discussion. Upon recognition, state your name and make your statement.

3.8 Discussion by Board Members

4.0 DISTRICT ORGANIZATION AND BOARD OPERATIONS

Reading; Enclosure

4.1 FIRST READING: Revised Board Policy 5116.

This revision redefines school attendance boundaries by clarifying existing policy and recognizing the existence and mandates of the Class Size Reduction program. The previous policy addressed a formal Intradistrict Open Enrollment process that is not applicable to our circumstances. The wording in reference to the "controlled free zoning" in the Revised BP 5116 provides the appropriate flexibility for our district (refer to enclosure).

Reading; Enclosure

4.2 FIRST READING: Elimination of Board Policy 5116.1.

Elimination of this policy removes reference to an Open Intradistrict Enrollment procedure, which is not applicable in our circumstance (refer to enclosure).

Reading; Enclosure

4.3 FIRST READING: Elimination of Administrative Regulation 5116.1.

This Administrative Regulation would no longer be necessary if Board Policy 5116.1 were eliminated.

Reading; Enclosure

4.4 FIRST READING: Revision of Board Policy 5117.

This revision specifies that the Acton-Agua Dulce Unified School District will (1) accept and release students through the interdistrict permit process, (2) that the district will determine the terms and conditions under which permits will be granted or denied, (3) that the district reserves the right to revoke permits, and (4) affirms that the district does not elect to participate in the alternative interdistrict attendance program.

Reading; Enclosure

4.5 FIRST READING: Revision of Administrative Regulation 5117.

This revision clarifies acceptable reasons for issuance or acceptance of an interdistrict permit. It also states the grounds upon which a permit will be canceled. This revision also states how our district will accept students into the K-3 Class Size Reduction program.

Reading; Enclosure

4.6 FIRST READING: Elimination of Administrative Regulation 5117.2.

With the Board’s determination not to participate in the State’s Alternative Interdistrict Permit program as stated in the proposed revision of BP 5117, the current language of AR 5117.2 is not needed.

Reading; Enclosure

4.7 FIRST READING: Proposed New Language for Administrative Regulation 5117.2.

This Administrative Regulation delineates the District’s procedure for processing interdistrict permit requests (refer to enclosure).

5.0 INSTRUCTIONAL PROGRAM AND STUDENT ACTIVITIES

Action; Enclosure

5.1 Approve Vasquez High Field Trip and Field Trip Destination.

It is recommended that the Board approve a proposed field trip for the Vasquez High School Culinary Arts class to the Cal Poly Pomona Hospitality and Tourism Department. Cal Poly has an excellent program that features a full time restaurant and an operational hotel/motel (see enclosure). It is also recommended that Cal Poly Pomona be added to the Field Trip Destination list for the 1999-2000 school year.

Moved by B D H N S Seconded by B D H N S

That the Board approve the Vasquez High School Culinary Arts class field trip to Cal Poly Pomona, and that Cal Poly Pomona be added to the Field Trip Destination list for the 1999-2000 school year.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

5.2 Approve Vasquez High School Field Trip and Field Trip Destination.

It is recommended that the Board approve a proposed field trip for the Vasquez High School Culinary Arts class to tour the Palmdale Olive Garden Restaurant kitchen on either March 15 or 22 (see enclosure). It is also recommended that the Palmdale Olive Garden Restaurant be added to the Field Trip Destination list for the 1999-2000 school year.

Moved by B D H N S Seconded by B D H N S

That the Board approve the Vasquez High School Culinary Arts class to tour the Palmdale Olive Garden Restaurant, and that the Olive Garden Restaurant be added to the Field Trip Destination list for the 1999-2000 school year.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

5.3 Approve Adoption of K-8 Math Textbooks.

It is recommended that the Board approve the adoption of K-8 CORE Mathematics Program Textbooks. The inclusion of the Schiff-Bustamonte funding for textbooks in Governor Davis’ 1999-2000 Budget permits our district to pay for math texts for all grades K-8. A districtwide K-12 textbook committee, under the direction of Margaret Gonder, reviewed several textbooks before recommending the selections below.

Grades	Publisher	Program	Comments
K-5	Houghton Mifflin	Math Steps	Must be supplemented with hands-on program
6	Glencoe	Mathematics: Applications & Connections – Course 2	Basic – Complete Program
7	Glencoe	Pre-Algebra: An Integrated Transition	Basic – Complete Program
8	Glencoe	Algebra 1: Integration Applications	Basic – Complete Program

Moved by B D H N S Seconded by B D H N S

That the Board approve the adoption of the K-8 CORE Mathematics Program textbooks selections listed above.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

6.0 PERSONNEL

Action

6.1 Approve Recommendation for Notice of Nonreelection.

It is recommended that the Board approve the Superintendent’s recommendation that notice of nonreelection be given to one or more probationary certificated employees.

Moved by B D H N S Seconded by B D H N S

That the Board approve the Superintendent’s recommendation that notice of nonreelection be given to one or more probationary certificated employees.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

7.0 BUSINESS AND FINANCIAL MANAGEMENT

Action; Enclosure

7.1 Approve Change Order #5 on Bid Division #2 for Neil Edwards Construction.

It is recommended that the Board approve a Change Order #5 on Bid Division #2 (Plumbing) for Neil Edwards Construction. This work was for the relocation and extension of sewer and water lines to the Administration and Art/Drama buildings at Vasquez High School. The cost of this Change Order is $2,320.87.

Moved by B D H N S Seconded by B D H N S

That the Board approve Change Order #5 on Bid Division #2 (Plumbing) for the relocation and extension of sewer and water lines to the Administration and Art/Drama buildings at Vasquez High School at a cost of $2,320.87.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.2 Approve Change Order #8 on Bid Division #2 for Neil Edwards Construction.

It is recommended that the Board approve a Change Order #8 on Bid Division #2 (Plumbing) for Neil Edwards Construction. This work is for the construction of a concrete "housekeeping" pad at the check valve equipment on the Vasquez High School water system. The cost of this Change Order is $814.00.

Moved by B D H N S Seconded by B D H N S

That the Board approve Change Order #8 on Bid Division #2 (Plumbing) for the construction of a concrete "housekeeping" pad at the check valve equipment on the Vasquez High School water system at a cost of $814.00

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.3 Approve Change Order #9 on Bid Division #2 for Neil Edwards Construction.

It is recommended that the Board approve a Change Order #9 on Bid Division #2 (Plumbing) for Neil Edwards Construction. This work is for the required temporary paving from Red Rove rMine Road and the concrete crossing at the campus entry. The cost of this Change Order is $1,300.00.

Moved by B D H N S Seconded by B D H N S

That the Board approve Change Order #9 on Bid Division #2 (Plumbing) for the temporary paving from Red Rover Mine Road and the concrete crossing at the campus entry at a cost of $1,300.00.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.4 Approve Change Order #10 on Bid Division #2 for Neil Edwards Construction.

It is recommended that the Board approve a Change Order #10 on Bid Division #2 (Plumbing) for Neil Edwards Construction. This work was for the labor and materials to reroute the gas line to the shower rooms adjacent to the P.E. dressing rooms on the Vasquez High School project. The cost of this Change Order is $863.00.

Moved by B D H N S Seconded by B D H N S

That the Board approve Change Order #10 on Bid Division #2 (Plumbing) for the labor and materials to reroute the gas line to the shower rooms adjacent to the P.E. dressing rooms on the Vasquez High School project at a cost of $863.00.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.5 Approve Change Order #11 on Bid Division #2 for Neil Edwards Construction.

It is recommended that the Board approve a Change Order #5 on Bid Division #2 (Plumbing) for Neil Edwards Construction. This work is for the extension of the gas line and grade modifications due to the relocation of the Art/Drama building on the Vasquez High School project. The cost of this Change Order is $1,716.00.

Moved by B D H N S Seconded by B D H N S

That the Board approve Change Order #11 on Bid Division #2 (Plumbing) for the extension of the gas line and grade modifications due to the relocation of the Art/Drama building on the Vasquez High School project at a cost of $1,716.00.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.6 Approve Change Order #4 on Bid Division #5 for Joe Beebe Construction.

It is recommended that the Board approve a Change Order #4 on Bid Division #5 (Electrical) for Joe Beebe Construction. This work is for the rerouting of cable and database equipment as well as development of a second computer lab at Vasquez High School. The cost of this Change Order is $7,476.12.

Moved by B D H N S Seconded by B D H N S

That the Board approve Change Order #4 on Bid Division #5 (Electrical) for the rerouting of cable and database equipment as well as development of a second computer lab at Vasquez High School at a cost of $7,476.12.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.7 Approve Change Order #7 on Bid Division #5 for Joe Beebe Construction.

It is recommended that the Board approve a Change Order #7 on Bid Division #5 (Electrical) for Joe Beebe Construction. Originally, plans for VHS established a permanent restroom/electrical mechanical building. When the plans were changed because we could not afford the permanent structure, significant modifications in plans had to be made. This change order reflects those modifications. The cost of this Change Order is $10,091.99.

Moved by B D H N S Seconded by B D H N S

That the Board approve Change Order #7 on Bid Division #5 (Electrical) modifications to the restroom/electrical mechanical building at Vasquez High School at a cost of $10,091.99.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.8 Approve Change Order #8 on Bid Division #5 for Joe Beebe Construction.

It is recommended that the Board approve a Change Order #8 on Bid Division #5 (Electrical) for Joe Beebe Construction. This work is for additional electrical and fire alarm wiring to accommodate the addition of the portable Coaches’ Office on the Vasquez project. The cost of this Change Order is $1,558.51.

Moved by B D H N S Seconded by B D H N S

That the Board approve Change Order #8 on Bid Division #5 (Electrical) for additional electrical and fire alarm wiring to accommodate the addition of the portable Coaches’ Office on the Vasquez project at a cost of $1,558.51.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.9 Approve Change Order #9 on Bid Division #5 for Joe Beebe Construction.

It is recommended that the Board approve a Change Order #9 on Bid Division #5 (Electrical) for Joe Beebe Construction. Upon final review of plans by S. C. Edison, the power company required the district to install a larger electrical vault and include a concrete duct bank. This consideration took into account the status of the electrical system at full build out of the permanent school, including the possibility of a lighted football and baseball field. The cost of this Change Order is $10,154.65.

Moved by B D H N S Seconded by B D H N S

That the Board approve Change Order #9 on Bid Division #5 (Electrical) for a larger electrical vault and include a concrete duct bank as required by S. C. Edison at a cost of $10,154.65.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.10 Approve Change Order #10 on Bid Division #5 for Joe Beebe Construction.

It is recommended that the Board approve a Change Order #10 on Bid Division #5 (Electrical) for Joe Beebe Construction. This work is for the addition of power and phone conduit to a proposed site for a security trailer on the Vasquez High School campus. The cost of this Change Order is $697.56.

Moved by B D H N S Seconded by B D H N S

That the Board approve Change Order #10 on Bid Division #5 (Electrical) for the addition of power and phone conduit to a proposed site for a security trailer on the Vasquez campus at a cost of $697.56.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action; Enclosure

7.11 Approve Second Interim Report.

It is recommended that the Board approve the District’s Second Interim Report. The District is stating a positive certification which reflects that the District can meet all fiscal obligations for the current year and the two subsequent years.

Moved by B D H N S Seconded by B D H N S

That the Board approve the District’s Second Interim Report.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

8.0 FUTURE AGENDA ITEMS

1. Use of Facilities Rentals
2. Discussion Item – Grant Writing
3. Mr. Weber – Report on Digital High School Grant and School-to-Work Program

9.0 CALENDAR

4/13	Board of Trustees Meeting
4/17-4/21	Spring Break
4/21	District Holiday
4/27	Board of Trustees Meeting

10.0 PUBLIC COMMENT

11.0 CLOSED SESSION

Closed Session may be called at any time during a formal meeting by motion of the Board of Education for the purpose of discussing a personnel problem, a pupil problem, land purchase, consultation on a legal problem with an attorney, and with employee organizations in regard to salaries and/or fringe benefits. All formal action involving such matters must be made in an open meeting.

Action

11.1 Moved by B D H N S Seconded by B D H N S

that the Board adjourn to Closed Session at ______ p.m. for:

1. Student Matters

2. Personnel Matters

3. Negotiations

4. Litigation

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

Action

11.2 Moved by B D H N S Seconded by B D H N S

that the Board reconvene to Regular Session at ______ p.m.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S

12.0 ADJOURNMENT

Action

12.1 Moved by B D H N S Seconded by B D H N S

that the Regular Meeting of the Board of Trustees adjourn at ______ p.m., Thursday,

March 9, 2000.

Ayes ____ Noes ____ Absent ____ Ayes B D H N S

Noes B D H N S

Absent B D H N S