To Board Agendas and
Mnutes index To Acton Agua Dulce Unified School
District page To the Vanguard News Home page
School Board Meeting Agenda 1-27-00
MEADOWLARK SCHOOL
The Board will Open the Regular Meeting at 6:30 p.m. then
Recess to Closed Session to Discuss
Personnel and Student Matters.
The Regular Meeting will Convene at 7:30 p.m.
1.0 OPENING OF MEETING
1.1 Called to order by ____________________ at ______ p.m.
1.2 Members present: B D H N S
1.3 Moved by B D H N S Seconded by B D H N S
To adjourn to Closed Session at _________p.m.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
1.4 Moved by B D H N S Seconded by B D H N S
To reconvene to Open Session at________ p.m.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
1.5 Pledge of Allegiance to the Flag led by _________________
1.6 Administration Present: _____________________________
Action
1.7 Adopt Agenda as Presented.
It is recommended that the January 27, 2000 agenda be approved as presented to the Board. All corrections to the agenda will be submitted at this time.
Moved B D H N S Seconded by B D H N S
that the January 27, 2000 agenda be approved as presented.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
2.0 CONSENT MOTION
Action
2.1 It is recommended that the following items be approved by consent motion:
Moved by B D H N S Seconded by B D H N S
that the above items be approved by consent motion.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
CM
2.2 that the Minutes of the Regular Meeting held on January 13, 2000 be approved.
CM; Enclosure
2.3 that Purchase Order Report #99-00.15 be approved.
CM; Enclosure
2.4 that the Warrant Register be accepted by the Board for information and discussion.
CM; Enclosure
2.5 that the payment of stipends be approved.
CM
2.6 that the Board approve the requests to use facilities listed below.
| To use Meadowlark’s MPR on February 27 from 3:00 to 8:00 p.m. for an annual Blue and Gold Dinner Pack meeting. |
CM; Enclosure
2.7 that the Board accept the various quarterly reports listed below.
Acton School Library Account
Acton School Student Body Account
Acton School Yearbook Account
Transportation Account
CM
2.8 that the Board approve a request for an unpaid leave of absence received from Cindy Gerlich for family purposes from February 1 through March 31.
CM
2.9 That the Board take appropriate action regarding a request from Celia Vazquez for an unpaid leave.
CM
2.10 that the Board approve the resignation of Vasquez High School teacher, Barbara Jones, effective January 27, 2000.
3.0 CORRESPONDENCE/PROPOSALS/REPORTS
3.1 Report by Superintendent
3.2 Reports by Principals and Staff
3.3 Reports by Employee Organizations
3.4 Report by Student Representative
3.5 Correspondence to the Board
3.6 Reports by Board Members
3.7 COMMENTS FROM THE PUBLIC
Any member of the public may address the Board to make suggestions, identify concerns, or request information about matters affecting the school district. The Board President may limit discussion on any item.
Items Not on the Agenda
To address the Board on an item not on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you during the Comments portion of the meeting. Upon recognition, state your name and make your statement. For items not on the agenda, please note the following stipulation of the Brown Act.
Pursuant to the Brown Act, Governing Board members cannot discuss any item which does not appear on the agenda. The Governing board may provide a reference to staff or other resources of information, request staff to report back at a subsequent meeting, or direct staff to plan an item on a future agenda.
Complaints against employees are addressed in closed session, and the District’s complaint procedure should be followed before discussion with the Board.
Items on the Agenda
To address the Board on an item on the agenda, please fill out an Acton-Agua Dulce Unified School District Comments Card available at the entry door and give it to the Board President. The President will recognize you once the agenda item you wish to address is moved, seconded and placed on the floor for discussion. Upon recognition, state your name and make your statement.
3.8 Discussion by Board Members
1) Invocation
2) Web Page
3) Board Member Seminar
4.0 DISTRICT ORGANIZATION AND BOARD OPERATIONS
Action
4.1 Take Appropriate Action Regarding the Expulsion of Student #99-00.7.
It is recommended that the Board accept the recommendation of the District Administrative Hearing Panel regarding the expulsion of Student #99-00.7.
Moved by B D H N S Seconded by B D H N S
That the Board accept the recommendation of the District Administrative Hearing regarding the expulsion of Student #99-00.7.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action
4.2 Take Appropriate Action Regarding the Readmission from Expulsion of Student #98-99.10.
It is recommended that the Board accept the recommendation of the District Administrative Hearing Panel regarding the readmission of Student #98-99.10.
Moved by B D H N S Seconded by B D H N S
That the Board accept the recommendation of the District Administrative Hearing Panel regarding the readmission of Student #98-99.10.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action
4.3 Take Appropriate Action Regarding the Readmission from Expulsion of Student #98-99.11.
It is recommended that the Board accept the recommendation of the District Administrative Hearing Panel regarding the readmission of Student #98-99.11.
Moved by B D H N S Seconded by B D H N S
That the Board accept the recommendation of the District Administrative Hearing Panel regarding the readmission of Student #98-99.11.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action
4.4 Take Appropriate Action Regarding the Readmission from Expulsion of Student #99-00.1.
It is recommended that the Board accept the recommendation of the District Administrative Hearing Panel regarding the readmission of Student #99-00.1.
Moved by B D H N S Seconded by B D H N S
That the Board accept the recommendation of the District Administrative Hearing Panel regarding the readmission of Student #99-00.1.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
5.0 INSTRUCTIONAL PROGRAM AND STUDENT ACTIVITIES
Report
5.1 Receive Report Regarding Proposed Beginning Teacher Support and Assessment Program.
The Board will receive a report from Margaret Gonder, Meadowlark Principal and Director of Instruction and Special Projects, regarding the proposed participation with the Palmdale District in the Beginning Teacher Support and Assessment program. Districts are required to provide an induction program for new teachers. While the State provides some funding for this activity, small districts tend not to have numbers of new credentialed teachers to generate enough money to support a training program. By pooling resources with a larger district our District has access to a wider range of training in a district that already has an effective beginning teacher training program. To participate with Palmdale, Board approval along with approval from our District’s Certificated Bargaining unit is required. At the most recent bargaining session with AATA on January 21, AATA gave its approval to move ahead with preliminary planning with the Palmdale District. AATA would like to review the final proposal before rendering official approval.
Report; Enclosure
5.2 Receive Report Regarding the District’s Assessment Performance Index.
The Board will receive a report from Margaret Gonder, Meadowlark Principal and Director of Instruction and Special Projects, on the District’s Assessment Performance Index. As you are aware, the State has made a concerted effort to develop a system to evaluate instruction and student academic performance in California schools. The purpose of the API is to provide District with information where test scores of schools are compared with all other schools in California and with schools that share common characteristics.
6.0 PERSONNEL
Action
6.1 Approve Spring Coaching Positions/Stipends at Vasquez High School.
It is recommended that the Board approve the recommendation for Spring Coaching Positions/Stipends at Vasquez High School.
Moved by B D H N S Seconded by B D H N S
That the Board approve the recommendation for Spring Coaching Positions/Stipends at Vasquez High School.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
7.0 BUSINESS AND FINANCIAL MANAGEMENT
Proposal; Enclosure
7.1 Review the Proposal from Osborn Architects on the Development of a Facilities Master Plan.
It is recommended that the Board review the enclosed proposal from Osborn Architects regarding the development of a Facilities Master Plan for the Acton-Agua Dulce Unified School District. The intent is to have a representative from Osborn Architects make a formal presentation at the February 10, 2000 Board meeting.
Action
7.2 Approve the Reduction of Retention from 10% to 5% for Joe Beebe Construction.
It is recommended that the Board approve the reduction of the standard 10% retention to 5% for Joe Beebe Construction. Joe Beebe is the electrical contractor on the Vasquez High School Project. Because of the delays created by the vendors of the relocatable buildings, the completion of the work assigned to Joe Beebe Construction has been pushed back. Beebe Construction has met its obligations to date and the District recommendation to reduce the retention is based on the fact that a need of the contractor can be accommodated while also hastening the completion of the project. Board action is required in order to release the payment.
Moved by B D H N S Seconded by B D H N S
That the Board approve the reduction of the standard 10% retention to 5% for Joe Beebe Construction.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action
7.3 Approve Acceptance of Donations.
It is recommended that the Board approve the acceptance of the following donations.
| DONATED ITEMS | DONATED TO | VALUE | DONATED BY |
| Computer Software | Acton | $ 400.00 | Angela McConnell |
| Cash Donation | Acton | $ 105.00 | Jewel Bliss |
| 5 Computer Systems, 7 printers, 1 scanner, 1 tape back-up system | Acton | $2000.00 | Colby – Effler |
Moved by B D H N S Seconded by B D H N S
That the Board approve the acceptance of the donations listed above.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action
7.4 Approve Change Order #5 on Bid Division #2 for Neil Edwards Construction.
It is recommended that the Board approve Change Order #5 on Bid Division #2 (Plumbing) for Neil Edwards Construction. This Change Order relates to the installation/relocation of water and waste lines and the repair to a water line. The cost of this Change Order is $2,548.98.
Moved by B D H N S Seconded by B D H N S
That the Board approve Change Order #5 on Bid Division # 2 (Plumbing) for Neil Edwards Construction relating to the installation/relocation of water and waste lines and the repair to a water line at a cost of $2,548.98.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
7.5 Approve Change Order #6 on Bid Division #2 for Neil Edwards Construction.
It is recommended that the Board approve Change Order #6 on Bid Division #2 (Plumbing) for Neil Edwards Construction. This Change Order relates to the installation of drinking fountains and extension of waste lines on the Vasquez High School project. The cost of this Change Order is $9,810.90.
Moved by B D H N S Seconded by B D H N S
That the Board approve Change Order #6 on Bid Division #2 (Plumbing) for Neil Edwards Construction relating to the installation of drinking fountains and extension of waste lines at a cost of $9,810.90.
Action; Enclosure
7.6 Approve Change Order #7 on Bid Division #2 for Neil Edwards Construction.
It is recommended that the Board approve Change Order #7 on Bid Division #2 (Plumbing) for Neil Edwards Construction. This Change Order relates to the extension of waste lines and the posting of required ADA signage on the Vasquez High School project. The cost of this Change Order is $616.24.
Moved by B D H N S Seconded by B D H N S
That the Board approve Change Order #7 on Bid Division #2 (Plumbing) for Neil Edwards Construction relating to the extension of waste lines and the posting of required ADA signage on the Vasquez High School project at a cost of $616.24.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
7.7 Approve Change Order #2 on Bid Division #5 for Joe Beebe Construction.
It is recommended that the Board approve Change Order #2 on Bid Division #5 (Electrical) for Joe Beebe Construction. This Change Order relates to installation of receptacles, switches, and lighting in the Administration Building at Vasquez. The cost of this Change Order is $5,759.28.
Moved by B D H N S Seconded by B D H N S
That the Board approve Change Order #2 on Bid Division #5 (Electrical) for Joe Beebe Construction relating to installation of receptacles, switches, and lighting in the Administration Building at Vasquez High School at a cost of $5,759.28.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
7.8 Approve Change Order #3 on Bid Division #5 for Joe Beebe Construction.
It is recommended that the Board approve Change Order #3 on Bid Division #5 (Electrical) for Joe Beebe Construction. This Change Order relates to the disconnection of electrical at High Desert and Acton School as part of the moving of relocatables from those sites to the temporary Vasquez High School site. The cost of this Change Order is $2,261.42.
Moved by B D H N S Seconded by B D H N S
That the Board approve Change Order #3 on Bid Division #5 for Joe Beebe Construction relating to the disconnection of electrical at High Desert and Acton School as part of the moving of relocatables at a cost of $2,261.42.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
7.9 Approve Change Order #5 on Bid Division #5 for Joe Beebe Construction.
It is recommended that the Board approve Change Order #5 on Bid Division #5 (Electrical) for Joe Beebe Construction. This Change Order relates to the installation of a fire alarm post indicator valve per Fire Department request. The cost of this Change Order is $2,202.67.
Moved by B D H N S Seconded by B D H N S
That the Board approve Change Order #5 on Bid Division #5 (Electrical) for Joe Beebe Construction relating to the installation of a fire alarm post indicator valve at a cost of $2,202.67.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action; Enclosure
7.10 Approve Change Order #6 on Bid Division #5 for Joe Beebe Construction.
It is recommended that the Board approve Change Order #6 on Bid Division #5 (Electrical) for Joe Beebe Construction. This Change Order relates to the reduction of costs due to the fact that the cutting and repair of asphalt was not necessary in this phase of the project. Savings to the District: $4,852.70.
Moved by B D H N S Seconded by B D H N S
That the Board approve Change Order #6 on Bid Division #5 (Electrical) for Joe Beebe Construction relating to the reduction of costs due to the fact that the cutting and repair of asphalt was not necessary in this phase of the project and results in a savings of $4,852.70.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
8.0 FUTURE AGENDA ITEMS
1. Use of Facilities Rentals
2. Discussion Item – Grant Writing
3. Web Page
4. Facilities Plan from Osborn
5. Recap Progress of Vasquez High School Construction
9.0 CALENDAR
| 2/7 | Holiday – Lincoln’s Birthday |
| 2/10 | Board of Trustees Meeting |
| 2/21 | Holiday – Washington’s Birthday |
| 2/24 | Board of Trustees Meeting |
10.0 PUBLIC COMMENT
11.0 CLOSED SESSION
Closed Session may be called at any time during a formal meeting by motion of the Board of Education for the purpose of discussing a personnel problem, a pupil problem, land purchase, consultation on a legal problem with an attorney, and with employee organizations in regard to salaries and/or fringe benefits. All formal action involving such matters must be made in an open meeting.
Action
11.1 Moved by B D H N S Seconded by B D H N S
that the Board adjourn to Closed Session at ______ p.m. for:
1. Student Matters
2. Personnel Matters
3. Negotiations
4. Litigation
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
Action
11.2 Moved by B D H N S Seconded by B D H N S
that the Board reconvene to Regular Session at ______ p.m.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
12.0 ADJOURNMENT
Action
12.1 Moved by B D H N S Seconded by B D H N S
that the Regular Meeting of the Board of Trustees adjourn at ______ p.m., Thursday,
January 27, 2000.
Ayes ____ Noes ____ Absent ____ Ayes B D H N S
Noes B D H N S
Absent B D H N S
To Board Agendas and
Mnutes index
To Acton Agua Dulce Unified School
District page
To the Vanguard News Home page